Executive Assistant

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Feb 12, 2021
Employment Level
Administrative
Employment Type
Full Time
General Summary/Purpose

The Johns Hopkins Bloomberg School of Public Health’s Executive Vice Dean (EVD) for Finance and Administration is seeking an Executive Assistant to provide executive administrative and office management support to the EVD and Director of Finance. The Executive Assistant in this position serves as an integral member of the Bloomberg School’s Finance and Administration team, interacting regularly with internal and external stakeholders of all levels, and providing critical operational support.

The Executive Assistant will report directly to the EVD for Finance and Administration.

Specific Duties & Responsibilities

For Executive Vice Dean for Finance and Administration:

  • Manages the EVD’s calendar, daily appointments and travel arrangements.
  • Initiates procurement transactions and supply orders.
  • Collects information to assist with budget development and projections.
  • Manages document retention and filing (electronic and hard copy).
  • Drafts/circulates communications on behalf of the office of the EVD.
  • Assembles text and data into documents; produces and distributes documents.
  • Assists in preparing for meetings to include review of briefing documents and preparation of materials.
  • Composes and manages minutes for EVD meetings, as needed.
  • Enables remote decision making to keep projects on schedule.
  • Identifies and resolves administrative problems and issues.
  • Maintains office equipment; serves as liaison for the office with IT, facilities and other school departments.
  • Orchestrate the Annual Staff Recognition Event for the School
  • Coordinate breakfast/lunch for special meetings
  • Other administrative functions and special projects as assigned.

For the Director of Finance:

  • Manages the Director of Finance’s calendar, daily appointments and travel arrangements.
  • Assists in preparing for meetings to include review of briefing documents and preparation of materials.
  • Manages document retention and filing (electronic and hard copy).
  • Enables remote decision making to keep projects on schedule.
For the Finance Department:

  • Staffs the Finance Department front desk. Greets and handles visitors.
  • Answers incoming phone calls, screens callers and relays messages.
  • Opens, routes and manages incoming correspondence.
  • Develops and recommends administrative processes and assures efficiency in general office operations.


Minimum Qualifications(Required)

Bachelor's degree.

Five (5) years’ experience providing progressively responsible administrative support with experience working on a wide variety of special projects and special assignments.

Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by theJHU Equivalency Formula:18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Special Knowledge, Skills, and Abilities

This position requires a high degree of professional customer service, excellent communication skills, and considerable independent judgement.

  • Must be capable of handling matters of sensitive and confidential nature.
  • Knowledge of personal computer (MS Word, Outlook, Excel).

Classified Title: Executive Assistant
Working Title: Executive Assistant ​​​​​
Role/Level/Range: ATO 37.5/03/OG
Starting Salary Range: $22.59-$31.09 per hour
Employee group: Full Time
Schedule:Monday - Friday, 8:30a-5:00p / 37.5 hrs per week
Exempt Status: Non-Exempt
Location:05-MD:School of Public Health
Department name: 10001036-Sr Assoc Dean for Fnce and Admin Off of
Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Public Health - East Baltimore Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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