Senior Administrative Assistant

Position Information

Career Opportunity Number 21-012 Position Title: Senior Administrative Assistant Location Business & Technology Position Type: Full-Time Class Category Classified Staff Job Open Date 02/11/2021 Job Close Date 02/24/2021 Open Until Filled No Initial Screen Date: 03/01/2021 Minimal Qualifications:
  • High School Diploma or equivalent (G.E.D.).
  • Two (2) years of experience in clerical/administrative support, or related area.
  • Minimum Education Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Preferred qualifications:

Preference will be given to individuals who possess:

  • Associate’s degree and/or current professional certification in administrative work. ( IAAP, CPS, etc.)
  • Evidence of working in a team environment, or with multiple departments.
  • Experience organizing and maintaining office procedures (contracts, purchasing, staff calendar management and travel).
  • Proficiency with computer software (Microsoft Office suite, information systems, email, web-based applications).
  • Customer service experience.
  • Experience maintaining confidentiality.
  • Experience working in an educational organization.
Work Hours

Normally scheduled 8:00 am – 4:30 pm, Monday through Friday; however, may be required to work other shifts to include evenings and/or weekends. Schedule subject to change based upon department needs.

Compensation Salary is commensurate with education and experience. A competitive benefit package is included. Special Instructions to Applicants

PLEASE NOTE :

  • Cover letter and resume are required and must be attached to the online application in order to receive any consideration.
  • Interviews will be conducted by a Committee
Class Summary

Incumbents provide medium complex and non-routine administrative support for an assigned department or supervisor.

Typical Essential Duties

• Performs customer service duties to include providing information and responding to questions/inquiries regarding department policies/procedures via phone, email, or in person. Greets and directs visitors, students, or staff to appropriate personnel or department.

• Assists with department programs and projects; work may involve assisting with interviewing new hires, program instructors, and other staff; assist in creating training plans and procedures and assist with training new colleagues in various processes; negotiating contracts; scheduling and coordinating appointments, classes, meetings, activities, or events; maintains calendars, prepares meeting agendas and transcribes meeting minutes; setting up rooms; planning events, to include contacting vendors, program participants, and the media; sending invites; proctoring exams; making recommendations to ensure operational efficiency; and assisting with departmental operations as needed.

• Prepares, edits, proofreads, sorts, processes, maintains, and/or distributes correspondence, reports, rosters, forms, files, booklets, time sheets, packets, personnel paperwork, work orders, or other documents; work may involve researching and compiling information; performing basic quantitative and qualitative data analysis; maintaining and updating department databases and tracking systems; and utilizing and updating department systems or databases.

• Prepares, tracks, sorts, reviews, processes, and/or reconciles various records, invoices, requisitions, bills, check requests, deposits, accounts, reimbursements, travel requests and vouchers, applications, or forms.

• Performs office duties to include monitoring inventory; ensuring adequate availability of supplies and materials; ordering supplies; troubleshooting basic tech issues; sorting and distributing mail; and maintaining and updating departmental websites.

• Coordinates assignments of and schedules part-time and temporary staff; work may involve prioritizing and assigning work, and monitoring performance.

• Plans and implements events, to include preparing promotional and other materials; managing enrollment processes; coordinating with event participants, vendors, media and other parties; and performing other operations related to planning and organizing vents/operations/programs.

• Assists in creating and carrying out enrollment marketing initiatives through campus technology and social media.

• Coordinates with internal and/or external personnel, departments, and agencies to communicate information, respond to requests, serve as a liaison, provide assistance, and facilitate departmental operations.

• Member of MCC Cares & Behavioral Intervention Team for Campus – assigns MCC Cares cases.

• Perform other duties as assigned.

Knowledge

• Knowledge of customer service principles;

• Knowledge of computers and related software applications;

• Knowledge of recordkeeping principles;

• Knowledge of filing principles and practices;

• Knowledge of modern office procedures, methods, and equipment;

• Knowledge of event Planning;

• Knowledge of English language, grammar, and punctuation.

Skills

• Skilled in prioritizing and assigning work;

• Skilled in using a computer and related software applications;

• Skilled in providing customer service;

• Skilled in proofreading and editing documents;

• Skilled in utilizing modern office equipment;

• Skilled in typing and data entry;

• Skilled in planning events and activities;

• Skilled in maintaining inventory;

• Skilled in maintaining records and files;

• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

Positions Supervised

No staffing table positions.

Physical Requirements

Positions in this class typically require: feeling, grasping, hearing, fingering reaching, repetitive motion, standing, talking, visual acuity, and walking. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Licensing Requirements Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education you have as conferred through an official transcript?
    • Have not completed High School/GED
    • High School/GED
    • Associate's degree
    • Bachelor's degree
    • Master's degree
    • Doctorate degree
  2. * How much experience in clerical/administrative support or related area do you have, as supported by the employment history listed on your application?
    • none
    • less than one year
    • between 1 and 2 years
    • between 2 and 3 years
    • between 3 and 4 years
    • between 4 and 5 years
    • five years or more
  3. How did you learn about this position?
    • Academic Keys
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Dos Mundos
    • Employee referral
    • Facebook
    • HigherEdJobs
    • Jobs.mo.gov
    • Indeed
    • Inside Higher Ed
    • Kansas City Call
    • Kansas City Globe
    • Kansas City Hispanic News
    • LinkedIn
    • MCC Website
    • Monster
    • Other Source
    • Twitter
Optional & Required Documents
Required Documents
  1. Cover Letter
  2. Resume
  3. Transcript 01
Optional Documents
  1. Transcript 02
  2. Transcript 03
  3. Transcript 04
  4. Transcript 05
  5. Other Document 01
  6. Other Document 02
  7. Curriculum Vitae
  8. References
  9. Certification
  10. License
  11. Letter of Recommendation 01
  12. Letter of Recommendation 02


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