Research Administrator

University of Colorado Boulder
Colorado, United States
Salary Not Specified
Feb 12, 2021
Employment Type
Full Time

Job Summary

The College of Arts and Sciences at CU Boulder encourages applicants for a Research Administrator ! The Research Administrator is primarily responsible for assisting College faculty in the administration of current awards, including project start-up, account actions and reconciliations, personnel activities, and extensions and/or award closeout. Secondary duties will include assisting in the preparation and coordination of award proposals.

The expertise provided by the Research Administrator includes a solid understanding of federal administrative requirements and cost principles, state regulations, sponsor restrictions, and university fiscal policies; understanding of administrative processes and procedures for the accounting and reconciliation of spending using grant funds; the ability to partner with campus to utilize their knowledge; an understanding of the administrative processes and procedures for the preparation and submission of grant and contract proposals, both internal and external to the University; an ability to synthesize information to help investigators navigate campus and federal processes; and an ability to set priorities and manage time effectively.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The College of Arts and Sciences is the first and largest college at the university, and is the intellectual core of the university. Faculty, staff and students conduct research, scholarship, creative work and education in more than 60 fields across the natural sciences , social sciences and arts and humanities .

Our work generates new knowledge, solving some of the world’s most critical problems. The college leads nationally in undergraduate and graduate education, bringing world-class research and scholarship to our students, both in and out of the classroom.

What Your Key Responsibilities Will Be

Post Award Administration
  • Assist with all aspects of grant administration.
  • Build and maintain a knowledge base of University, Federal, and funding agency policies and procedures.
  • Coordinate project start-up including pre-award spending allowability and the creation of At Risk Project STs, review award documents for terms and conditions and special requirements, and creation of sub-award SPOs.
  • Serve as a resource in explaining a wide variety of sponsored projects funding mechanisms including grants, contracts, sub-contracts, fixed-price contracts, and gifts to department administration and faculty.
  • Advise Principal Investigators on complicated or unusual projects and/or project requirements.
  • Employ College and University processes and procedures for grant accounting and reconciliation of different account types including grants and contracts, sub-awards, cost-sharing, and Participant Support.
  • Review transactions and documentation to determine what expenditures are within A&S, CU, sponsor, and federal standards and are: allowable, allocable, reasonable, and provide direct benefit to the award.
  • Maintain financial projections, reconcile projections monthly to University finance systems, and send reports to Principal Investigators.
  • Provide oversight on personnel expenses and duration of appointments.
  • Collaborate closely with campus HR and relevant departments to ensure that approved personnel appointments and changes on a given award are completed in a timely fashion.
  • Work with Office of Contracts and Grants (OCG) and Campus Controller's Office (CCO) to coordinate sub-award modifications, extensions, renewals, or to facilitate award closeouts including researching and documenting expenses.

Proposal Application Preparation and Coordination
  • Proposal preparation, including budget and budget justification development, assistance with Current & Pending documents, and proposal project management.
  • Partner with OCG in noting potential compliance issues prior to proposal submission and ensure commitments such as cost share/matching are proper, approved, and documented.

  • Regularly attend University trainings and meetings as a departmental and College representative.
  • Seek opportunities for professional development within and outside of the University.
  • Work with other units to provide research administration training opportunities as requests arise and time permits.

What We Can Offer

Annual Salary: $52,000-$58,000.


The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be Dynamic. Be Resourceful. Be Boulder.

What We Require

  • Bachelor’s Degree or related experience will substitute.
  • At least one year of financial management experience, including experience with contracts and grants.

What You Will Need

  • Demonstrated proficiency in the use of Microsoft Suite and Google Drive Applications with advanced proficiency in Google Sheets or Excel.
  • Analytical and problem-solving skills.
  • Ability to work independently as well as on a team.
  • Excellence in establishing work priorities, providing follow-through, and meeting established due dates.
  • Ability to maintain effective lines of communication including conflict resolution and negotiation skills.
  • Ability to maintain a high level of confidentiality with sensitive information.

What We Would Like You To Have

  • Bachelor’s Degree.
  • 3+ years of financial management experience in an academic, medical, or non-profit setting.
  • Certified Research Administrator (CRA) certificate.

Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time.

Please apply by February 22, 2021 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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