Administrative Assistant

Posting Details

Position Title

Administrative Assistant

Job Description

The Administrative Assistant assists in the daily operational management of the department, including budgeting, customer service, office skills/computer applications and administrative support duties.

• Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
• Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; maintains web pages; schedules and prepares for meetings and/or special events.
• Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
• Assigns and supervises the work of student employees as needed.
• Serves as operational liaison to other departments, campus, and community
• Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
• Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
• Performs other duties of a similar nature or level.

Required Qualifications

•High School diploma or GED
•One year of specialized training in administrative support or a related field
•And three years of administrative support or related office experience;
•Or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Knowledge, Skills and Abilities:
•Office principles and practices
•Budgeting principles
•Basic mathematics
•Customer service
•Computer and basic office equipment
•Software applications (some positions require knowledge of specific operating system and HTML )
•Good Grammar and writing formats
•Organizational skills
•Problem solving
•Ability to multitask with attention to detail
•Research, preparation, and analysis of data
•Communication as applied to interaction with students, coworkers, supervisor and the general public

Preferred Qualifications

Ability to learn new systems; and skills in the following areas: problem solving, organization, budgeting, proofreading and ability to multitask with attention to detail. Candidate should be a self starter and demonstrate initiative.

Physical Demands

Sedentary Work: Exerting up to 10 pounds.

FLSA

Non-Exempt

Additional Demands

Hours of Work

M-F 8:00 am- 4:30pm

Posting Number

S155P

Open Date

02/17/2020

Priority Deadline

Open Until Filled

Yes
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
2. * How many years of Administrative support experience do you have?
   • 0-2
   • 3-5
   • 6-9
   • 10 or more
3. * How many years of experience do you have working in an office environment?
   • 1-2
   • 3-5
   • 6-8
   • More than 10

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter
3. References (3-5 with contact information)

Optional Documents

1. Transcripts (unofficial)