Executive Administrative Assistant - Facilities


Posting Details

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Job Title

Executive Administrative Assistant - Facilities

Posting Number

F003871

Position Status

Full Time

Assignment Length

This field only applies to Faculty

Grant Funded

No

Category

Clerical

Class Code

31

Pay Rate

$19.42

Location

District

Department

DT Physical Plant

Job Summary

Provides administrative level secretarial and clerical service to students, faculty, and staff.

Essential Duties and Responsibilities

• Reads and routes incoming mail/email. Locates and attaches appropriate file to correspondence to be answered by management
• Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or translates from voice recordings
• Works with word processing, spreadsheet and database software to complete administrative tasks
• Handles extensive confidential information
• Composes and types routine correspondence; prepares materials for special events such as invitations, guest lists, RSVPs, programs, etc.
• Files correspondence and other records
• Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls
• Schedules appointments and makes changes to calendar as necessary
• Greets visitors, ascertains nature of business, and directs visitors to appropriate person
• Arranges travel schedule and reservations
• Compiles and types statistical and budget related reports; maintains related databases and enters new data
• Schedules room reservations, meetings and records minutes of staff meetings; makes copies of correspondence or other printed materials
• Accesses, inputs and retrieves information from computer. Prepares outgoing mail
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
• Orders and stocks office supplies as necessary; processes purchase
• Processes a variety of documents, forms, and files
• Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through Tarrant County College ( TCC )
• Supports the values of the College: diversity, teaching excellence, student success, innovation and creativity and service to the College
• Supports the mission, values and 3 goals and 8 principles of the College

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Education, Experience, Certifications, Licensures

• High school diploma or general equivalency diploma ( GED ) and two (2) years of progressive office experience as a secretary; or any equivalent combination of education, training, certification, and related experience

Desired Education, Experience, Certifications, Licensures

• Experience working with schedule management and/or event planning
• Demonstrated ability to work effectively and collaboratively in a fast-paced environment with quickly changing and highly responsive priorities
• Strong customer service orientation

Knowledge, Skills and Ability

• Proficient with word processing, spreadsheet and data base software
• Ability to handle a large variety of details and to work with all levels of organization
• Ability to handle extensive confidential data
• Excellent customer service skills and interpersonal skills
• Excellent oral and written communication skills
• Experience working with computerized systems

Accommodations

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Special Instructions Summary

Posted

02/12/2021

Contact

Ashley Dela Rosa

*

ashley.delarosa@tccd.edu
Applicant Documents
Required Documents
  1. Resume / Curriculum Vitae
Optional Documents
  1. Cover Letter
  2. Unofficial Transcripts
  3. Certification / License

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