Program/Financial Assistant, Regional In-Service Center

Alabama, United States
Salary Not specified
Feb 12, 2021
Employment Level
Employment Type
Full Time

Program/Financial Assistant, Regional In-Service Center

Athens State University

Closing Date: 3/8/2021

Job Duties:
The Program/Financial Assistant for the Athens State University In-Service Center is a staff member of the Regional In-Service Center (REIC), a department of the Athens State University College of Education. The Program/Financial Assistant's primary responsibilities include expense recording, reconciliation, and reporting on all budgets associated with programs under the auspices of the Regional In-Service Center. Additionally, the Program/Financial Assistant is responsible for assisting the Director of the Regional In-Service Center in the organization, implementation, and record keeping of all professional learning activities associated with such programs.

  • Assist with planning and implementation of professional learning sessions/trainings
  • Assist with the creation and management of professional learning courses/sections in the ALSDE Professional Learning System
  • Collect and compile workshop/consultant evaluation information and maintain workshop records
  • Communicate effectively with regional public-school administrators, teachers, and SDE personnel
  • Assist in the compilation of data and preparation of reports, including quarterly and annual grant budget financial reports and annual professional learning needs assessments
  • Process paperwork for all: purchase orders; expense invoices/receipts; substitute teacher reimbursements: consultant contracts and payments; and staff travel
  • Maintain open communication with the Business Office to remain current on policies/procedures and to expedite reconciliation of budget issues
  • Assist with Regional In-Service Center Governing Board Meetings
  • Manage the use of facilities and off-site meeting rooms for In-Service, Regional, and ALSDE events including AV, catering, maintenance, and other outside items on an as needed basis
  • Perform other duties as assigned by the In-Service Center Director

    Required Qualifications:
    • High School diploma or its equivalent required; Associate’s or Bachelor’s Degree in a business related field preferred
    • Proficiency in Microsoft Office (including Excel and Word) required
    • Bookkeeping and financial reporting experience required
    • Experience with Google applications preferred
    • Current driver license and acceptable driving record required

    • Knowledge of and ability to use various social media platforms (Twitter, Instagram, Facebook).
    • Excellent communication skills, verbal and written
    • Organized, flexible, and creative problem solver

    Salary Schedule:
    $27,129-$45,532. Salary will be based on qualifications, and experience. Benefits available as appropriate for sponsored programs. Future employment is contingent upon Regional In-Service Center funding.

    Special Instructions to Applicants
    Unofficial transcripts should be from the college or university which verifies minimum qualifications for the position. Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

    Please provide contact information for three professional references on your application.

    To be considered for this position please visit our web site and apply on line at the following link:

    About Athens State University
    Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
    Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society’s “Top 20 Events in the Southeast” including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

    In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.

    Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.