Clerical Assistant III, President's Office
- Employer
- Antelope Valley College
- Location
- California, United States
- Salary
- Salary Commensurate with experience
- Date posted
- Feb 12, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
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Antelope Valley College
Clerical Assistant III, President's
Office
Salary: $3,579.03 Monthly
Deadline: 3/1/2021 11:59 PM
Pacific
Complete job description and application
available online at:
https://www.schooljobs.com/careers/avc/jobs/2975767/clerical-assistant-iii-presidents-office?page=2&pagetype=jobOpportunitiesJobs
DESCRIPTION
BASIC FUNCTION:
Under the direction of an assigned supervisor,
perform a variety of responsible and technical clerical and typing
work in support of an assigned District function; provide work
direction and guidance to student assistants and other clerical
personnel as assigned; performs other related duties as may be
assigned.
DISTINGUISHING
CHARACTERISTICS:
The Clerical Assistant III performs specialized
clerical duties or provides sole clerical support for an assigned
function. Work involves specialization in a specific functional
area. Incumbents are required to exercise independent judgment and
may be assigned lead duties. Incumbents in the Clerical Assistant
II class provide a variety of clerical support to other clerical or
secretarial staff and may perform some assignments independently.
Incumbents in the Clerical Assistant I classification perform
routine and repetitive general clerical duties requiring no
previous experience. Duties are performed with brief instructions
and under close supervision.
REPRESENTATIVE DUTIES
E = indicates essential duties of the position
• Plans, schedules and performs technical clerical
duties related to assigned function such as compiling information
from a variety of sources and preparing reports and forms as
required by District, County, State or federal regulations;
communicates with other agencies or departments to provide or
obtain a wide variety of information; provides cover for front desk
or department counter as assigned providing information and
assistance to students, potential students, clients and the general
public regarding program services and requirements. (E)
• Receives and screens phone calls and visitors;
reports phone problems; provides information and directs inquiries
and visitors to the proper person or office; provides technical
information concerning policies, procedures, rules, regulations and
activities of assigned program or office. (E)
• Composes correspondence either independently or
from oral instructions; prepares letters, memos, flyers, brochure,
and forms, requesting or providing information; prepares variety of
mailings as assigned. (E)
• Prepares, types, proofreads and duplicates a
variety of items including proposals, contracts, purchase orders,
reports, agendas, minutes and other documents. (E)
• Coordinates schedules and assists in communicating
to others regarding meetings, appointments, orientations,
activities or announcements; schedule meetings, conferences, and
interviews for supervisors and others; assembles, types and
duplicates required background materials. (E)
• Collects and accounts for fees and other monies
received as assigned; monitors and maintains office or program
budget according to established guidelines; types requisitions and
processes invoices according to established procedures. (E)
• Operates computer equipment to enter and retrieve
data, maintains records and generates reports; utilizes word
processing and other software as required by the position. (E)
• Prepares and maintains detailed and complex logs,
timesheets, files, records and software library including software
licenses and maintenance agreements; establishes and
cross-references filing systems as needed; maintains
confidentiality of a variety of sensitive materials and
information. (E)
• Assures timely distribution, receipt, processing
and maintenance of a variety of records, reports and other
materials; requests or provides information as necessary to assure
completeness, accuracy and conformance to established procedures;
conducts research and analysis for assigned specialized projects
and prepares reports and recommendations accordingly. (E)
• Trains and provides work direction and guidance to
student assistants and other clerical personnel as assigned.
(E)
• Operates a variety of office machines such as
typewriters, computers, printers, calculators, copiers, duplication
machine, transcription equipment and other equipment as required.
(E)
• Maintains inventory and order supplies, equipment
and materials as needed; follows up with persons ordering supplies
and equipment and follows up with vendors. (E)
• Receives, screens and routes mail. (E)
• Administers standardized group of individual tests,
including adaptive tests for disabled students in accordance with
college, state, and testing agency requirements; checks in
examinees, verifies identification; prepares materials used for
testing, distributes, collects, and maintains security of testing
materials. (E)
• Assists instructors, students, faculty, students,
co-workers with various problems and questions. (E)
• Receives and verifies accuracy of requisitions,
assigns numbers, and distributes Purchase Orders via fax or mail;
and determines competitive pricing with vendors. (E)
• Attends meetings, seminars, and conferences for the
purpose of enhancing knowledge base and keeping current with
matters related to the area of assignment. (E)
• Performs other related duties as may be
assigned.
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high
school including or supplemented by courses in office practices,
business, or Management Information Systems (MIS) and two years of
experience closely related to the duties and responsibilities of
the class.
KNOWLEDGE OF:
• Modern office practices, procedures and
equipment.
• Financial and statistical record-keeping
techniques.
• Correct English usage, grammar, spelling,
punctuation and vocabulary.
• Receptionist and telephone techniques.
• Interpersonal skills using tact, patience and
courtesy.
• Operation of office machines including computer
equipment and applicable software.
• Letter and report writing techniques.
ABILITY TO:
• Plan, schedule and perform a
variety of responsible and technical clerical and typing work in
support of an assigned District function.
• Provide work direction and guidance to student
assistants and other clerical personnel as assigned.
• Add, subtract, multiply and divide quickly and
accurately.
• Read, interpret, apply and explain rules,
regulations, policies and procedures.
• Meet schedules and time lines.
• Communicate effectively both orally and in
writing.
• Establish and maintain cooperative and effective
working relationships with others.
• Plan and organize work.
• Maintain records and prepare reports.
• Communicate effectively both orally and in
writing.
• Type at 50 words net per minute from clear
copy.
• Understand and follow oral and written
directions.
• Operate a variety of office equipment such as a
computer, copier, transcription equipment and others as
assigned.
OTHER INFORMATION
WORK DIRECTION, LEAD AND SUPERVISORY
RESPONSIBILITIES: Provides work direction to student and
hourly workers and other clerical staff as may be assigned – no
permanent full-time staff to supervise.
CONTACTS: Co-workers, other
departmental staff, security officers, Deans, faculty, students,
vendors, other colleges, and the general public
PHYSICAL EFFORT:
Requires the ability to exert some physical effort,
such as walking, standing and light lifting, bending at the waist,
kneeling or crouching to retrieve and maintain files
Dexterity in the use of fingers, limbs and body in
the operation of office equipment.
Tasks require extended periods of time at a
keyboard.
WORKING CONDITIONS:
Normal office environment.
For a complete listing and details of all
open positions and how to apply, select the HR & Employment
link on the AVC Web site at https://www.avc.edu/administration/hr/employment
or contact the Human Resources Office at (661) 722-6311;
Voice/Relay, (661) 722-6300 x. 6360, 3041 West Avenue K, Lancaster,
CA 93536.
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