Scholarship Program Specialist

Hawaii, United States
$88,144.00 - $88,144.00
Feb 10, 2021
Employment Level
Employment Type
Full Time

The East-West Center promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options.

Applications are being accepted for a two-year limited position as Scholarship Program Specialist in the Center’s Education Program. The incumbent is responsible for planning, organizing and managing scholarship programs for graduate degree study, especially those with external partners, including the U.S. South Pacific Scholarship Program (, the Asian Development Bank-Japan Scholarship Program (, and the Development Research for Oceania Pipeline; and plays a leading role in initiatives for new program development which includes grant and proposal writing and development of new partnerships with government agencies, nongovernmental organizations, universities, or other institutions in the Asia Pacific region. The incumbent is a core part of the senior leadership team of the Education Program and plays a role in the planning and coordination of the EWC Student experience, which provides intellectual, social, cultural and professional development activities in an interdisciplinary and intercultural environment for a dynamic residential community of more than 200 graduate students from the United States and 40+ countries, mostly from Asia and the Pacific. Through cultural exchange, shared experiences and collaborative preparation for future leadership roles throughout the region, students develop lasting relationships and an active network of people committed to positive change. 

Major duties include developing, implementing, coordinating and administering domestic and foreign funded international scholarship programs, especially those involving existing or potential external partners in the Asia Pacific region offering overseas scholarships; cultivating collaborative relationships with university administrators, teachers and support staff; identifying or creating potential graduate degree program pathways for prospective students; new student placement, pre-departure arrangements, and orientation upon arrival; student academic advising and mentoring; and organizing student programs and activities. The incumbent establishes and maintains communication with administrative partners and is responsible for grant implementation, reporting requirements to funding agencies, and grant applications/renewals; conducts student recruitment in coordination with partner organizations; travels to the region to maintain and strengthen working relations with partner organizations and develop new partnerships; works collaboratively with international and domestic partners to design and structure scholarship grants; works with University of Hawaii programs to facilitate student academic preparation as needed; and provides ongoing general counseling, mentoring, and academic advising to enrich the over-all experience of the degree students. 

Program administration includes composing participant award agreements; ensuring compliance by participants with Center participant policies and procedures; monitoring awards for compliance and fulfillment of conditions; managing participant awards and related documents including visa applications, health insurance, etc. to enable individuals to participate in activities; and developing alumni relations with graduates of the program. 

The Scholarship Program Specialist manages the Affiliate Scholar program by overseeing and organizing all areas of the program for graduate students who spend up to a year at the Center; liaises and facilitates communication with external funding agencies; and develops the Affiliate Scholar program as needed. The incumbent also works with other EWC programs to assess potential for building student scholarships into grant proposals and cultivating partnerships in the region. 

Other duties include serving as mentor/advisor for EWC student community activities, including leading at least one major student activity annually; serving on Center-wide and Education Program committees to collaborate on initiatives; reviewing applications and selecting recipients of competitive scholarships and other awards (e.g., travel, conference and research grants, student affiliate awards); and other duties as required.


Master’s degree or equivalent in a relevant field plus four years of professional experience which included substantive involvement in teaching, advising, planning, developing and/or coordinating programs for international degree students and/or professionals in an educational-related environment. Demonstrated capacity to envision and develop new scholarship programs. Experience developing and writing grant proposals and appropriate reports and meeting requisite deadlines. Demonstrated ability to organize ideas clearly and concisely; to communicate effectively both orally and in writing; to take initiative and work independently and cooperatively; to be sensitive to and assess the needs of people; to work both independently and collaboratively to plan, organize, coordinate and facilitate small and large-scale activities and to meet and deal effectively with people of diverse cultural backgrounds. Understanding of university administrative and academic structure and ability to interact effectively with faculty and administrators across a wide range of disciplines and programs. Strong and effective interpersonal skills. Proficiency with Word and Excel or equivalent programs. 


Ph.D. or equivalent. Experience and knowledge of University of Hawaii systems. Knowledge of and/or experience in Pacific Islands region and/or Asia. Experience with web content software and with various social media platforms. Familiarity with issues and regulations related to bringing international students and/or professionals to the U.S. Established networks with government agencies, nongovernmental organizations, universities, or other institutions in the Asia Pacific region. 

SALARY:  $88,114 per year, which includes a cost-of-living allowance (COLA) currently at 10.28% (subject to change) and an attractive benefits package. 

OTHER INFORMATION: This position is based in Honolulu, Hawaii. Work will be conducted primarily remotely while COVID restrictions are in place, but successful candidates are required to reside in Hawaii throughout their appointment. Employees are expected to be onsite at our Honolulu offices once it is deemed safe to do so. 

HOW TO APPLY:  Submit an application at Application information should include a cover letter with position title and a statement addressing how the qualifications are met, a resume and names and contact information of three professional references.  Screening and assessment will be based on materials submitted. Applications will be accepted until the position is filled. 

An Equal Opportunity Employer/Vet/Disabled.

As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including in admissions and employment.