Senior Administrative Assistant II

Employer
Community College of Baltimore County
Location
Maryland, United States
Salary
Salary Not Specified
Posted
Feb 08, 2021
Employment Level
Administrative
Employment Type
Full Time


Class Description





The purpose of this class is to perform complex and confidential professional administrative assistant work supporting a functional area within assigned College department or function.



Minimum Requirements





Associate’s degree and six years of experience, Bachelor’s degree preferred. Proficiency in MicroSoft Office Suite software. Advanced knowledge of business English, spelling, punctuation, arithmetic, grammar, and standard business formats for correspondence and reports, report preparation techniques and procedures. A demonstrated ability to accurately compose effective and varied correspondence such as letters, forms, professional and technical reports and minutes in a timely manner.

For best consideration please apply by February 23, 2021.

Class Specific Essential Duties

  1. Maintain the orderly and efficient operation of assigned function, program, and/or department.
  2. Compose draft and final reports and correspondence; process various office forms. Answer telephone and provide general information to the public.
  3. Assist P resident with special projects and reports, as required.
  4. Prepare and analyze reports, and produce departmental communications, as required.
  5. Assist in planning special events, such as meetings, conferences, ceremonies.
  6. Provide leadership to assigned College division and/or function.
  7. Remain knowledgeable about the College, its structure, culture, policies, and practices.
  8. Serve as point of contact for internal and external organizations.
  9. Serve as an advocate for the College and its students, as required and serve as liaison between College departments, faculty and/or staff, as required.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

Position Specific Essential Duties

  1. Provide administrative support to the President. Work with the President in the preparation of confidential matters including, but not limited to, union issues, personnel action forms (PAFs), constituent issues, legal issues, etc. Type, edit, draft, and assemble correspondence, reports and other materials for review and signature of the President. Proofread, correct spelling, grammar and punctuation as needed to prepare finished documents. Arrange delivery of completed documents and may hand-carry materials to other locations such as other campuses, Baltimore County, or state office buildings.
  2. Provide administrative work for the Board of Trustees, under the direction of the President. Coordinate the logistics for the Board of Trustees meetings, retreats, and other major meetings/events. Prepare scripts for all Board meetings and Board related events. Prepare, assemble and distribute Board Exhibits for each Board meeting. Serve as the conduit for researching Board of Trustees related issues, as requested. Update and ensure the accuracy of the Board of Trustees Policy Manual.
  3. Monitor and manage the CCBC Board of Trustees Budget under the President’s oversight and maintains financial and accounting records. Prepare and process payment of invoices/purchase orders generated by the President’s office for the Board of Trustees and investigate any discrepancies associated with billings.
  4. Serve as President’s chief assistant on external outreach to legislators and local business and community members. Ensure cooperation with other departments as appropriate. Support President’s internal outreach, including employee appreciation events and communications to the college community.
  5. Assist in planning special events, including meetings, receptions, and ceremonies, to include collaboration with other departments and their representatives regarding logistics.
  6. Screen mail, telephone calls and visitors. Based on parameters determined by President, decide which matters should come to President’s attention and which should be forwarded to another person. Respond to routine and non-routine inquiries; provide information or answers to questions. Ensure required files are being maintained.
  7. Work cohesively with other members of the President’s Office staff to complete all required projects and tasks on time.
  8. Provide exceptional customer service to internal and external customers. Assist to resolve problems and ensure cooperation with other departments and agencies.
  9. Attend meetings as required. Assemble information in preparation for meetings. Take accurate minutes and reports to the President.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

CCBC Full Time Benefits At A Glance
BENEFIT SUMMARY
Medical Plan year
Employees may select CIGNA, or Kaiser Permanente Select HMO. No preexisting condition exclusions. All plans have prescription drug coverage and mental health and substance abuse benefits. All plans require the selection of a primary care physician, but allow the option to change. Annual Open Enrollment is in October/November.

Dental Plan year
Employees may select Cigna DHMO, CareFirst Traditional Dental or CareFirst Preferred Dental. Annual Open Enrollment is in October/November.

Vision Plan year
Employees may select Carefirst Preferred or Traditional Plans. Coverage includes one eye exam and benefits for glasses, contacts, or bi/trifocals every 24 months. Administered by Davis Vision. Kaiser medical plans allow members to have one eye exam yearly (covers exam only). Annual Open Enrollment is in October/November.

Employee Assistance Program (EAP)
Employees have access to the EAP, which provides CCBC employees and their family member's confidential 24-hour online and telephone access for legal, financial, and personal issues. Provided for CCBC employees at no cost. Administered by CIGNA behavioral.

Flexible Spending Accounts
(section 125)
Employees may select the FSA, which allows employees to pay for out-of-pocket medical and dependent care expenses. Employees may allocate a maximum of $5,000 per household, per plan year for daycare related expenses, on a pre-tax basis. Employees may allocate a maximum of $2,550 for medical related expenses. A debit card is provided to simplify claims processing for health care expenses. Annual Open Enrollment is in October and November. Administered by Benefit Strategies.

Life Insurance
Eligible employees receive one times their annual salary rounded up to the nearest $1,000. The minimum benefit amount is $50,000 and the maximum benefit amount is $200,000. CCBC pays 90% of the premium. Evidence of insurability is required if enrollment occurs 31 days after hire date. Administered by The Standard Insurance Company.

Long Term Disability (LTD)
Employees may enroll in the LTD Plan. Benefits are effective after 90 days of continuous total disability and pays 60% of the gross monthly salary. Evidence of insurability is required if enrollment occurs 31 days after the employee's hire date. Administered by The Standard Insurance Company.

Legal Services
Employees may enroll in the Legal Services benefit, which provides legal advice, consultation, and courtroom representation for commonly used legal services; plus will preparation, traffic violations, credit issues, warranty disputes, medical durable power of attorney and uncontested divorce. Annual Open Enrollment is in October/November. This plan is administered by Legal Resources.

Retirement Plans
Employees are eligible, based on position classification, to enroll in one of three retirement plans: (1) MD State Teachers Pension System, (2) MD State Optional Retirement Plan (ORP), or (3) Baltimore County Employees Retirement System. All plans require employee contributions except MD State ORP.

403(b) Supplemental Retirement Plans
For the 2016 calendar year, if you are under age 50, you could contribute up to $18,000, and if you are age 50 or older, you could contribute up to $24,000 because of a $6,000 'catch up contribution'.
Vendors: AIG-VALIC, TIAA-CREF, T. Rowe Price, Fidelity, Lincoln and ING.

457(b) Deferred Compensation Plan
For 2016, if you are under the age of 50, you could contribute the maximum of $18,000 to your 457(b) plan. If you are age 50 or older, that maximum increases to $24,000 because of a $6,000 'catch up contribution.' Vendor: Voya Financial Advisors, Inc.

Tuition Waiver/
Reimbursement
CCBC tuition is waived for benefit-eligible employees after a probationary period, if applicable. Tuition reimbursement for courses taken at other colleges and universities are available after one year of CCBC employment. Employees are reimbursed: $200/credit undergraduate; $260/credit graduate courses, up to a maximum of 18 credits per fiscal year.

Financial Services
Employees have access to a free checking account, direct deposit, loans and other services at First Financial Federal Credit Union and M&T Bank.

Time Off (fiscal year)
12-month employees accrue up to 12 days for sick and safe leave the first year of employment and 18 days per year thereafter. 10-month employees accrue up to 10 sick days the first year and 15 days thereafter. All employees are granted 3 personal business days per fiscal year. Employees are eligible based on position classification and years of service to accrue a minimum of 10 days and a maximum of 20 days of vacation per fiscal year.

Parking
Free. Must obtain a parking permit from the Department of Public Safety to use on all campuses.