Budget Manager

New York, United States
Salary Not Specified
Feb 09, 2021
Employment Type
Full Time
Posting Details

Job # 036785 Department Code 00000 Department College of Engineering and Computer Science Job Title Budget Manager Location Syracuse, NY Pay Range Commensurate with experience Staff Level S5 FLSA Status Exempt Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description

The Budget Manager is responsible for ensuring that departmental and university resources are appropriately safeguarded and spent or used in accordance with departmental and university policies and procedures. The Budget Manager is a liaison for the department with central administrative offices including but not limited to; Human Resources, Academic Affairs, the Comptroller’s Office, General and Restricted Accounting, Purchasing Office, Disbursements Office, Risk Management, Office of Sponsored Programs, Office of Sponsored Accounting, and VP for Research. Negotiation and problem solving skills to resolve issues, following University policy and budgeting best practices required.


BS degree and five or more years of accounting and administrative experience required.

Three or more years of grant proposal and grant administration experience recommended.

Job Specific Qualifications

Strong attention to detail and high level of discretion and confidentiality required.

Ability to work autonomously and handle concurrent multiple priorities.


Budget and Finance
Analyze a variety of financial information from multiple funding sources (i.e., unrestricted funds, sponsored funds, gift and endowment funds) for the purposes of providing direction and support, making recommendations to the department chair, maximizing use of funds, and/or ensuring overall operations are within budget.

Work in partnership with the department chair to determine financial approval procedures. Accountable for a variety of manual and electronic fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail.

Monitor spending allowances and new faculty start-up budgets and expenditures.

Responsible for the resolution of issues discovered during review and reconciliation of accounts. Monitor scholarship credits, financial aid awarded, and graduate assistants/teaching assistants/research assistant awards.

Prepare an annual budget plan, monthly spending reports, year-to-date comparative analysis, and other reports as requested.

Work closely with college Director of Budget, Administration, and Business Analytics to resolve budget questions and assist in requests from the Dean and the Office of Budget and Planning.

Participate in the annual college budget input process.

Following current University policies, ensure the accurate and timely processing of the following:
Input and maintain HR appointments for departmental faculty and staff.

Collaborate, where necessary, with Slutzker

Center regarding international hiring guidelines

Prepare worker’s compensation reports

Act as search administrator to process departmental faculty and staff hiring searches, search waiver requests, and hiring proposals

Participate in search committees as requested

Prepare faculty and staff appointment letters for review

Monitor faculty and staff leaves of absence

Monitor staff time off requests
Input and/or approve payroll forms (e.g., PARs, RAPs, etc.)

Create and/or approve travel vouchers and employee expense vouchers

Create and/or approve purchase requisitions, ePro and paper requisitions (supplies and equipment)

Create and/or approve disbursements request for vendor payment (purchase requisitions)

Create and/or approve interdepartmental orders

Create and/or approve journal entries

Create and/or approve credit card
reconciliation form

Coordinate effort certification process with faculty and Office of Sponsored Accounting

Create documents for fellowships, prizes and awards offered to students

Grant Management
Assist faculty with all aspects of research proposal preparation, e.g., assist faculty in the preparation of proposal budgets and ensure the timely submission of the Office of Sponsored Program’s internal routing review ( IRR ) form.

Serve as liaison among principal investigators (Pl’s) and university administrative units. Interpret both agency and university requirements and policies/practices for the departments and provide support to obtain newly available information on funding volume, timing of reports, fiscal issues and compliance with regulatory requirements.

Independently make decisions, authorize actions, and manage the sponsored programs portfolio for assigned area. Generate reports to evaluate activity and available funds.

Manage fiscal reports, accounts receivables and assists the faculty in determining funds available and timing of Human Resources changes to ensure continued support for grants employees.

Management I Supervision
Manage the day-to-day operations of the office, directing staff that are responsible for budgets, financial administration and the reporting of University funds; establish work priorities/workflow and resolve management or personnel issues.

Provide training, support and guidance for office staff and student workers. Assist in the evaluation of job performance for office staff.
Ensure any delegated authorities or duties are properly documented, approved and maintain appropriate internal controls.

Responsible for the organization of any other administrative functions as defined by operational excellence initiatives. Other duties as assigned.

Physical Requirements




Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link https://www.sujobopps.com/postings/85944 Job Posting Date 02/09/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants

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