Assistant Director for Graduate Recruitment

Mount St. Joseph University
Ohio, United States
Salary Not Specified
Feb 09, 2021
Employment Type
Full Time

Department: Admission

Reports to: Dean of Admission

Status: Exempt

Purpose: The Assistant Director for Graduate Admission is responsible for planning and working with the graduate admission counselors to implement recruitment plans for the graduate programs in order to achieve University enrollment and revenue goals. In addition, the Assistant Director oversees the marketing materials used for graduate recruiting and Centralized Application Services admission systems. Collaborates with graduate program directors to promote their specific programs through campus events, fairs, off-site information sessions, electronic media, and individual appointments so as to meet graduate admission goals for the university. Serves on the Graduate Council and in an advisory capacity for the graduate program directors sharing enrollment trends, data, and research. Duties: Complete list of duties/responsibilities/tasks to be performed

  1. Expedite graduate applications from start to finish. Follow-up with applicants to facilitate completion; reviewed for graduate program requirements, transcripts evaluated, compile prerequisite information for the individual departments.
  2. Trains, Cross-training, and coordination of work and events of the graduate team to facilitate the admission processes, application reviews, prerequisite course reviews, observation and shadowing requirements, and transcript evaluations specific to each graduate program including the use of SLATE or a Centralized Application Service (CAS).
  3. Recruiting for graduate programs including one on one appointments, phone calls, emails, virtual fairs, education fairs, and information sessions on and off-campus. Participation in Health Professions Advising Committee.
  4. Collaboration with graduate program directors and marketing and design to promote graduate programs through a variety of media including brochures, web pages, advertising, social media, photos, video, and admission communication flows. Development of new strategies based on research and data collection.
  5. Serve as a system administrator and manage the configuration of Centralized Application Services (CAS) platforms and communication flows for DPT, PA, and MAT. Train admission staff, faculty, and graduate program admission committee members to utilize and complete admission reviews in three CAS systems.

Contributes to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the division; helping others accomplish related job results as and where needed. Primary Contacts: Internal or external contacts that require considerable tact and persuasive skills to obtain action, consent, or approval. A high degree of diplomacy may be required to influence or persuade persons with different viewpoints to obtain desired results. May represent the University to the public. Supervision Exercised: Leadership of a small group in work with well-defined goals for an office . Decisions, often non-routine in nature, which concern the achievement of an office’s function and which affect a specific area of the operations of the University Supervision Received: Works under general direction toward broadly defined objectives; refers specific problems to a supervisor only when clarification or interpretation of organizational policies are involved.


Education: Master’s Degree Experience: Requires over two years up to and including four years of related experience

Demonstrated ability and commitment towards diversity, equity, and inclusion. Specialized Training: Proficient in use of Microsoft Office programs (can also include licenses, certificates, driver’s license, etc) Skills/Attributes

Customer Service:

  • Exhibit a 'customer first' orientation in providing exceptional service in all responsibilities and interactions demonstrating versatility in handling people and situations
  • Adapt willingly and quickly to changing priorities, responsibilities, and students' (or other customer) needs and expectations; anticipate and identify students' (or other customer) needs
  • Demonstrate an ability to facilitate transition and counsel students towards the realization of full educational potential
  • Demonstrated ability to recognize, appreciate and serve culturally diverse populations, special needs, and others (if applicable)
  • Available to rotate through multiple time frames of service operations
  • Demonstrate an enthusiastic approach to duties and a commitment to liberal arts education (if applicable)

  • Collaborate well with others and help make staff a cohesive group
  • Communicate, cooperate and collaborate well with others to achieve common office, division or University goals
  • Willingly assists in various responsibilities as appropriate within the Admission Division and other areas of the college as appropriate as required during high service demand times

  • Develop and nurture an effective, productive, and respectful rapport and working relationship with students, faculty and staff co-workers, and various campus and community constituencies maintaining an appropriate level of professionalism
  • Demonstrate strong interpersonal and organizational skills, a sense of humor, flexibility, and creativity
  • Demonstrate strong written, telephone, and electronic (email, internet, etc.) communication skills and strengths in public speaking
  • Communicate information clearly and concisely and listen well to others
Attention to Detail:

  • Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights, or omissions

  • Take immediate and independent action when necessary assuming initiative for creative problem solving
  • Demonstrate creativity and high energy
  • Accomplish tasks with follow through to completion


  • Recommendations of a very technical or specialized nature, which influence the work of an important function, and which affect an important area of the operations of the University.

Work Environment, Physical Demands:

  • Work that is moderately difficult and involved requiring adaptation and interpretation of established practices and procedures to cover problems and situations to which their application is not clearly defined.

To apply, please upload the cover letter, resume, and contact information with three professional references via Paycom.

A review of resumes will begin immediately and continue until the position is filled.

Please click here to review the University's Non-Discrimination Policy.

Mount St. Joseph University is an Equal Opportunity Employer

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