Director, Accounting Services/Controller (Administrator III)

Employer
California State University, Dominguez Hills
Location
California, United States
Salary
Salary Not specified
Posted
Feb 09, 2021
Employment Level
Administrative
Employment Type
Full Time


Director, Accounting Services/Controller (Administrator III)

Job No: 498708
Work Type: Management (MPP)
Location: Dominguez Hills
Categories: MPP, Administrative, At-Will



Position Information

This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status.

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Conditions of Employment

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Application Deadline & Salary Information

Review of applications will begin 02/08/2021, and the position will remain Open until Filled.

Salary is commensurate with experience.

Major Duties

Under the general direction of the Associate Vice President of Business and Finance, the Director, Accounting Services/Controller, directs and oversees the General Accounting, Accounts Payable, and Student Financial Services areas of the University. The Director provides accounting and financial reports and guidance regarding fiscal policies and procedures. The incumbent may also provide interpretations of accounting data which identifies trends that deviate from established plans; by projecting the effect of potential changes in revenue and expenditures; and by establishing and maintaining communication with divisional fiscal officers, department heads and management to ascertain accounting needs and to encourage the use of accounting data as a management tool. The Director will coordinate with student service departments on campus in development and review of University policies and procedures which affect or are affected by the cashiering, financial aid accounting, and other student accounting functions, and to recommend changes in procedure in connection with new or revised policies. The position develops policies and procedures impacting these departments and has the responsibility for operating departments in a manner that meets the needs of the University in accordance with all established rules, regulations, policies, and procedures governing these functions within the California State University (CSU). The Director will comply with and interpret Federal, State, CSU, and campus policy related to these functions.

Qualifications

Required Experience:
Equivalent to eight years of progressively responsible supervisory experience in fiscal management including experience supervising either a major segment of a large accounting system or total accounting operations in a small system.

Required Education:
Bachelor's degree or equivalent with a major in accounting, business administration, economics, finance, public administration, or a closely related field.

CPA or a master's degree in business administration preferred.

Preferred Experience:
At least five years' California State University or governmental accounting supervisory experience. Experience with automated financial and student information systems involving relational databases; SCT BANNER or PeopleSoft applications preferred. Experience in administration of financial aid accounting, collection and cashiering functions; supervisory accounting experience in higher education; working knowledge of integrated administrative systems for higher education.

Required Knowledge, Skills and Abilities:

Thorough knowledge of and ability to apply generally accepted accounting principles and procedures; Federal financial aid regulations, collection techniques and principles of business management; working knowledge of cash management practices, personnel management techniques, and accounting principles and procedures; general knowledge of business law and public finance; general knowledge of techniques of personnel management; demonstrated supervisory aptitudes and abilities or strong evidence of the possession of such aptitudes.

Ability to apply accounting principles to the analysis of complex accounting issues; analyze and interpret accounting and budget data; prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies and procedures; make sound decisions and recommendations regarding accounting activities and business processes; lead and direct the work of others; communicate effectively in writing and orally; establish and maintain effective working relationships with others; operate calculating machines, personal computers and automated accounting systems; prepare complex financial statements and reports; and understand and interpret laws and rules.

Ability to effectively supervise and evaluate the work of managers and staff; assign duties and responsibilities; oversee the work assignments to ensure work is done accurately and timely; and able to provide personnel development and priority management.

Skill in:
Use of 10-key calculator by touch, personal computer skills in various software packages including spreadsheet, word processing and data base applications (e.g. Excel, Word, PeopleSoft, Access). Strong communication and training skills.

Certifications: A Valid Drivers License

Responsibilities

55% Directs University Accounting Functions

Directs the accounting functions of the University (and auxiliaries as needed), provides fiscal services and advice to the campus community, and develops policies and procedures for the accounting area. Provides coaching, training and mentoring to department managers and staff. Provides support and establish expectations, conducts performance reviews and determines staffing needs. Communicate the strategic direction of the department in alignment with the University mission and objectives. Set priorities and assignments, stay informed of the activities of the department and support training and professional development. Responsible for the day-to-day policy decisions concerning the accounting operations of the campus and recommends solutions to difficult and complex problems. Proposes changes and revisions in the accounting operations that may include training, guidance, assistance, review, approval and follow-up as appropriate to the work being performed. Ensures year end process is reviewed, tasks are completed to meet deadline, and coordinate with IT to set up reports and close systems. Generates annual FISAP financial information in a timely manner.

Oversees work performed by the General Accounting, Accounts Receivable and Accounts Payable units, which include but are not limited to the proper preparation, process, maintenance and certification of the campus monthly, quarterly, annual reports, claim schedules, contracts, leases, revolving, trust and special fund transactions, fiscal ledgers, records and registers, bank treasury deposits, invoice payments, reconciliation to the State Controller's records and adjusting documents. Ensures accurate reconciliation of financial aid funds in PeopleSoft to financial reports.

Oversees the work performed by the University Cashiers, Financial Aid Accounting, Accounts receivable and Collections/Billing units of Accounting Services in order to ensure that cash receipts, deposits, billings, and financial aid and refund disbursements are processed timely and accurately, that monies owed to the University for services, fees and loans are collected as fully and quickly as possible. Ensures reconciliation of student fee accounts, financial aid funds and the reconciliation of PeopleSoft to the financial reports, Franchise Tax board and collection agency submissions and that in general University monetary assets are maximized and safeguarded.

20% Reviews Federal, State, CSU and University regulations and policies, Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP) standards to ensure University compliance. Interprets and applies Franchise Tax Board rules along with written and verbal interaction that affect the operations of assigned areas and monitors compliance. Interprets regulations and policies in connection with making operational decisions. Recommends and ensures implementation of changes in procedures where necessary. Coordinate with other departments to develop and review University policies and procedures which affect or are affected by assigned accounting units, and recommend changes in procedures in connection with new or revised policies.

Oversees preparation of the annual GAAP financial statement reporting package, Associated Students Inc. and Child Development Center audited financial statements, Unrelated Business Income Tax worksheet, and internal and external financial reports and analysis as needed. Ensures that independent auditors are provided with all information required from assigned units in connection with their examination of the related areas.

Responsible for the day-to-day policy decisions concerning the accounting operations of the campus and recommends solutions to difficult and complex problems. Proposes changes and revisions in the accounting operation that may include training, guidance, assistance, review, approval and follow-up as appropriate to the work being performed.

20% Participates in the development and implementation of new business processes, automated financial systems and strategies related to replacement or enhancement of existing financial information systems. Develop and review University policies and procedures and coordinate with departments which affect or are affected by financial aid accounting functions, recommend changes in procedures in connection with new or revised policies. Analyze financial, business and legal issues pertaining to the department so as to protect the interests of the University. Work with Information Technology on system improvements and upgrades, system testing, conversions and implementations for the Finance and Student Financials applications and related third-party products and coordinate user testing and training.

Works closely with the campus division/college fiscal officers, Budget Office, Payroll Services, Procurement Office, Financial Aid, Admissions, and the University Registrar. Represents Accounting Services on various committees and groups charged with issues and assess and recommend change to established policies and procedures with broad campus-wide impact. Communicates with entities both on and off campus, which may include but is not limited to campus departments, Chancellor's Office (CO) staff, auditors, State Controller's Office (SCO), other CSU campus administrative/accounting personnel, and other outside entities as needed. Serves as Finance Representative on the Emergency Operations Center and responsible to complete FEMA paperwork in case of emergency. Represents the department on a variety of issues pertaining to Accounting Services and cooperates. Serves as primary campus representative on CSU Financial Standards Advisory Committee (FSAC) affinity group.

5% Perform other duties as assigned by the supervisor.

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit:

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9


Applications Close: Open until filled

To apply, visit: https://careers.csudh.edu/en-us/job/498708/director-accounting-servicescontroller-administrator-iii

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