Associate Director (Financial Services)
As a comprehensive institution of the University System of Georgia, Valdosta State University (VSU) is a welcoming, aware, and vibrant community founded on and dedicated to serving our communities’ rich and diverse heritages. Through excellence in teaching, basic and applied research, and service, VSU provides rigorous programs and opportunities that enrich our students, our university, and our region. As such, the VSU mission consists of three interrelated parts that includes a student mission, university mission and regional mission. The university is equally dedicated to the core values of community, including a commitment to practice civility, integrity and citizenship. As members of this community and proud Blazers we strive to uphold these core values for the advancement of the University.Job Summary
Direct and oversee programs and assist with directing the day-to-day operations of a department or unit.Responsibilities
Manage all aspects of procurement for the university as the designated College or University Procurement Officer (CUPO). Evaluate spend, collect, and report on key metrics for continuous efficiencies. Plan, direct, and/or supervise the work of procurement, purchasing card, risk insurance, fuel card program, ARI vehicle maintenance program, and Fleet Coordination. In conjunction with Legal Affairs, review, approve, and facilitate the valid execution of state entity contracts for the procurement of goods, services, and equipment for the University in accordance with state laws and institutional policies and practices. Oversee bids as well as track and facilitate the administration of contract for renewal, amendments, and terminations. Serves as the university contact with the Department of Administrative Services (DOAS). This position requires time beyond the normal operating hours of the university during peak times and especially at fiscal year-end. Other duties as assigned. If not currently a Certified Purchasing Professional, certification must be obtained within first six months of employment.
Typical Allocation of Duties:
Direct day-to-day operations - 30%
Assist in directing the day-to-day operations of the department or unit.
Oversee and monitor - 15%
Oversee and monitor departmental or unit initiatives, programs, and events.
Manage activities - 15%
Manage various activities for a specific department, unit, or function. Participate in the provision of professional services as required.
Supervise employees - 15%
Supervise and coordinate the selection, training, and development of employees.
Represent the department - 10%
Represent the department at meetings, functions, or other activities.
Assist with the budget - 10%
Provide assistance with budget development and monitoring.
Assume duties - 5%
Assume the duties of the Chief Officer or Director in their absence.
Bachelor's degree in a specified field and five (5) years of related work experience. Professional licensure, certification, and/or designation may be required in some areas.
Employment is contingent upon successful completion of a background check. Position May Require Credit Check (if using P-Card, working with Cash, etc.).
Position Requires completion of VSU’s Annual Compliance Training course (such as State Business Transactions, Drug Free Workplace, Anti-Harassment Policy, Introduction to Information Security, Workers Compensation, Motor Vehicle Policy, USG Ethics Policy, Conflict of Interest/ Outside Activities Policy, Leave Procedures for Faculty and Staff, Georgia Open Records Act, Family Educational Rights and Privacy Act (FERPA), and Contracts 101. Supervisory positions require training in FMLA and Worker’s Compensation.