Facilities Coordinator

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Feb 08, 2021
Employment Type
Full Time

General summary/purpose:

Responsibilities:

  • Oversees faculty study and graduate workstation assignments. Keeps accurate records of assignments, issues and collects keys, and handles all communication with departmental coordinators and graduate student assignees.
  • Identifies building maintenance issues. Assesses required repairs and determines appropriate path of action. Creates tickets for Central Facilities shops, tracks progress, and coordinates onsite work with shop technicians. Contacts and manages outsourced repairs through vendors, tracks progress, and coordinates onsite work with vendor technicians. Communicates with Facilities Director regarding budget impacts of these repairs.
  • Creates and maintains building signage, including professionally fabricated/installed signs and internally fabricated/installed signs.
  • Fields calls for public printing troubleshooting. Oversees replenishing of copy paper, including tracking of inventory and coordinating restocking orders.
  • Manages Facilities supply room, and coordinates ordering of replenished stock.
  • Oversees all physical building key management, including issuing and collecting staff keys, as appropriate. Tracks all key assignments and works with Lock Shop for additional key cutting and re-coring needs.
  • Acts as administrator for library JCard access plans. Assigns and removes JCard access to library readers, as needed.
  • Acts as liaison with Service Desk staff for facilities-related questions.
  • Oversees custodial services in MSEL and BLC. Contacts Custodial Services regarding needs and concerns, as identified. Performs daily walk-throughs of buildings to assess conditions.
  • Manages all loading dock access for deliveries, Facilities technicians, vendors, contractors, and custodial staff. Ensures proper securing of loading dock door.
  • Oversees library contract security staff, acting as onsite point of contact for security supervisors. Works with Facilities Director to ensure security service is appropriate, attending regular meetings with security management. Updates and distributes post orders for security desks.
  • Answers Facilities Office desk phone and messages received via Facilities general e-mail address.
  • Provides direct supervision of 1 library assistant, and possible supervision of student hires.
  • Other duties as assigned.

Note: This position is not eligible for visa sponsorship.

Minimum Qualifications:

  • High school diploma or GED required.
  • Three years of administrative or other related experience required. At least 2 years of experience in a commercial building maintenance setting strongly preferred.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications:

  • Library building maintenance experience preferred.

Special Knowledge, Skills, and Abilities:

  • Knowledge of commercial building maintenance protocols.
  • Supervisory skills, leadership and problem-solving abilities.
  • Knowledge of Microsoft Word, Excel, Outlook, and ticketing software.
  • Good communication and organization skills.

Classified Title:Facilities Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range:$17.42 to $23.95 per hour
Employee group: Full Time
Schedule: Monday - Friday, 7:30am - 4:00pm
Exempt Status: Non-Exempt
Location: 01-MD:Homewood Campus
Department name: 10000085-Facilities & Support Services
Personnel area: Libraries

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Homewood Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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