ASDOH - Inventory Manager, Post-Doc
- Employer
- A.T. Still University
- Location
- Arizona, United States
- Salary
- Salary Not Specified
- Date posted
- Feb 8, 2021
View more
- Position Type
- Faculty Positions, Business & Management, Management, Administrative, Business & Administrative Affairs, Business & Administrative Support, Facilities Management & Physical Plant, Auxiliary Services
- Employment Level
- Post-Doc
- Employment Type
- Full Time
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A.T. Still University's Arizona School of Dentistry and Oral Health (ATSU-ADSDOH) is seeking applications for an Inventory Manager at the Mesa, Arizona campus. This position is responsible for oversight and management of the entire inventory process of the post-doc dental clinics (ACC, Ortho) and works under the direction of the Director, Business Operations Office to ensure inventory orders are within budgetary limits.
Job Duties/Responsibilities:
- Manages and advises of budgetary needs; communicates with faculty regarding clinic inventory needs and changes; manages month end/year-end inventory close process in coordination with Business Operations Office
- Oversees dental assistants and sterilization floating assistants, coordinates coverage as needed with Director of Clinic Operations
- Check out disposable supplies to students as needed for treatment of patients daily
- Checking out and in of high dollar equipment used during the treatment of patients daily
- Keeping accurate accounts of inventory on hand
- Monthly inventory reports. Year-end inventory close with
reports, including semi-annual physical counts of all
inventory
Preparation of purchase orders for ACC, accurately record items received - Approve and submit orders for ortho clinic, keeping them apprised of any budget concerns
- Constant communication with purchasing; track and manage inventory (old, new changes, vendor negotiations); coordinating and communication vendor prices and changes with all ASDOH clinics
- Manage employee time cards and time off requests
- Submit repair requests to facilities, clinic maintenance, and other vendors as needed and process invoices for payment.
- Develop and maintain process and protocol to keep clinic supplies stocked in coordination with lead DAs and Director of Clinic Operations
- Manage specialty items: implant consignments, surgical items, sedation medications
- Maintain and ensure all equipment is in working order
- Coordinate vendor grant/consignment contract renewals
- Track locks and locker assignments for The Center staff
- Coordinate with MCC the extern sterilization rotation schedule
- Coordinate the training of dental assistants, sterilization and dispensary staff, as well as back up staff
- Oversee the dental lab billing is processed in a timely manner by the sterilization lead
- Oversee necessary FedEx/UPS shipping for ACC
- Previous inventory/supply room experience required
- Knowledge of Excel and/or Google Sheets spreadsheets for tracking purposes
- Ability to professionally communicate with all levels of the organization as well as external vendors
- Understanding of supply chain management, budgeting, price quotes, supplier negotiations
- Sterilization, HIPAA regulations, OSHA and FERPA
- Expert knowledge of infection control procedures, effective communication skills
- Strong analytical skills
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