Operations and Finance Manager, Montana Campus Compact

Montana Campus Compact invites applications for an Operations and Finance Manager to join their team. The Operations and Finance Manager will provide leadership and oversight of network office operations, including the following:

Management Roles

• Create, develop, and implement systems and procedures for operations
• Serve as liaison with other UM departments, including Business Services and HRS
• Serve as liaison with MTCC affiliate campuses staff
• Manage and ensure departmental compliance with UM and AmeriCorps policies and procedures
• Lead and coordinate staff committees and task forces as assigned for special initiatives
• Provide training on MTCC systems to external audiences at member campuses

• Provide training for departmental staff on MTCC/UM procedures and protocols
• Manage hiring and termination paperwork and state required procedures for grant funded programs

Financial Management Roles

• Manage and oversee all income and expenses, including reconciliation of expenses and purchasing cards
• Manage all programmatic and affiliation and membership processes and ensure proper accounting
• Create and manage systems for invoicing, tracking, and collecting MTCC revenues
• Maintain all MTCC financial and grant records
• Research, negotiate, and contract with vendors/professionals for goods and services
• Manage all financial logistical needs for staff training and special programmatic events
• Prepare monthly grant spend down plans, ensuring grant-funded programs are meeting funder expectations and utilizing available resources
• Prepare monthly unit budget reports, tracking revenues and expenses, and anticipating future events
• Provide professional support for grant budget development, reconciliation, expenditure-match reporting, funder visits and audits
• Develop and maintain file management procedures and systems for MTCC records and grant documents
• Manage and process payroll

Development and Communication Roles

• Co-author grant narratives and create budgets for all AmeriCorps funding
• Lead awards and scholarship processes
• Provide professional support for data collection, aggregation, publication, dissemination
• Manage and coordinate the preparation of Impact Report and other publications
• Update and create content for mtcompact.org
• Lead MTCC social media and monthly network communications
• Assist with implementation of innovative strategies and special programs to support the equitable distribution of MTCC programming and resources
• Assist with board and funder communication

The Operations and Finance Manager will manage student employees, including a work study or graduate student and/or a student intern.

Required Skills

• Organizational skills and attention to detail
• Ability to prioritize and manage multiple tasks in a timely, professional manner
• Working knowledge of standard office procedures and ability to learn University policies and procedures
• Ability to assist in developing and implementing office procedures and systems as needed
• Experience with office tasks including preparing mailings, filing, and processing routine forms and paperwork
• Must be professional and customer-oriented in representing the department when working with people such as national service members, Deans/Presidents/Chancellors and their staff, as well as constituents in our community and our affiliate’s communities
• Program and/or project leadership and management experience
• Strong understanding of grants management, budgeting, accounts receivable and payable
• Excellent communication skills, both written and oral, including excellent phone and email etiquette and the ability to effectively communicate with diverse populations and stakeholders
• High ethical standards to handle confidential criminal background check results
• Strong computer skills, including proficiency with office hardware (computers, telephones, printers, scanners) and software, including the following: Word, Excel, Outlook, Canva, WordPress, etc.
• Knowledge about Montana culture and communities, including experience in the higher education and nonprofit sectors
• Experience with HR and payroll policies and procedures
• Ability to work independently and maintain consistent office hours, between 8:00 AM and 5:00 PM, Monday through Friday, throughout the calendar year (including summers)

Minimum Required Experience

• Bachelor’s degree in business, accounting or related area and professional experience as an administrator and/or office manager or an equivalent combination of education and experience

Preferred Qualifications

• Experience working with AmeriCorps or national service programs
• Experience using UM database software and systems, including Banner and UMDW
• Federal grant management experience, especially AmeriCorps and AmeriCorps VISTA
• Background in website maintenance
• Proven ability to work with diverse cultures, including tribal, aged, rural and high-poverty communities
• Ability to work collaboratively within a group, as both contributor and occasional project leader
• Volunteer and service experience

About the MTCC and UM

Montana Campus Compact (MTCC) is committed to advancing the public purposes of colleges and universities by deepening their ability to improve community life and to educate students for civic and social responsibility. As a statewide network of colleges and universities, MTCC engages students, faculty, administrators, and community volunteers to address critical community needs through strong campus-community partnerships. Hosted by The University of Montana, the MTCC Network Office facilitates the work of Campus Compact institutions throughout the region by securing funding, administering programs, organizing training, and providing technical support for program participants, grantees, and partners.

The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014 . Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: UM Lifestyles
• University Highlights

Position Details

Position Title: Operations and Finance Manager (Program Mgr)

Position Number: NEW

Department: Montana Campus Compact

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary: $18.35/hr

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).


How to Apply

Priority Application Date: Monday, March 1, 2021 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience
3. Professional References – names and contact information for three (3) professional reference

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular