IN HOUSE ONLY - Manager, Swap Meet and Evening Operations

Employer
Golden West College
Location
California, United States
Salary
Salary Not Specified
Posted
Feb 03, 2021
Employment Type
Full Time


Definition

THIS POSITION IS FOR INTERNAL CCCD CANDIDATES ONLY.
EXTERNAL CANDIDATES ARE NOT ELIGIBLE TO APPLY.
IF YOU ARE NOT A CURRENT EMPLOYEE WITH CCCD, PLEASE DO NOT APPLY AT THIS TIME.

About Golden West College
Located in Huntington Beach, California, Golden West College is a two-year college, serving over 18,000 students on a 122-acre campus. GWC offers over 60 Associate degrees, a strong university transfer program, more than 40 Career and Technical Education certificates, community education, and extensive student support services. Founded in 1966, Golden West College has been widely recognized for its pioneering leadership in designing learning-centered programs and services for its students. For the last two years, Golden West College has been named a ' Champion of Higher Education for Excellence in Transfer' by The Campaign for College Opportunity in recognition of its extraordinary work in awarding and implementing the Associate Degree for Transfer (ADT) to help students achieve their educational and professional goals.

Golden West College (GWC) welcomes a diverse pool of candidates and has an unwavering commitment to quality education, equitable outcomes, inclusive practices and racial, ethnic, and socioeconomic diversity. Ideal candidates for all positions at our college share our devotion to educating and improving the lives of our representative student, employee, and community populations.

Additionally, GWC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). GWC engages in regular professional development opportunities and partnerships so we can best serve disproportionately impacted groups. Additionally, the college supports equity minded programs as well as a full calendar of culturally responsive events. For up-to-date information on our student demographic and more, please see the following link: Golden West College Scorecard Golden West College is part of the Coast Community College District , a multi-college district that includes Orange Coast College and Coastline Community College . Information about GWC can be found at www.goldenwestcollege.edu .

Summary
Manages the Swap Meet Operations and all tasks associated with that function. Budget management, staffing, logistics, safety and maintains lines of communication with vendors. Also supervises and provides customer service, instructional support, and facilitates communications among evening patrons including, but not limited to instructors, students, maintenance, and security.

Distinguishing Career Features
The Manager Swap Meet and Evening Operations is a management position responsible for all tasks associated with overall management of the Swap Meet Operations as well as providing support and supervision for evening operations.

Essential Duties and Responsibilities
Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:
  1. Manages the Swap Meet Operations and all tasks associated with that function. Budget management, staffing, logistics, safety and maintains lines of communication with vendors.
  2. Supervises and provides customer service, instructional support, and facilitates communications among evening patrons including, but not limited to instructors, students, maintenance, and security.
  3. Oversees and monitors master room charts and resolves schedule conflicts with evening classes. Coordinates room usage for regular classes, community education, and other contracted space rentals. In the event of an urgent instructor issue, may moderate classes for a short period of time.
  4. Organizes community events such as swap meets. Oversees and participates in hiring of temporary and casual part-time labor to support events. Conducts in-service training of temporary staff on customer service and security.
  5. Approves all purchases and invoices from sub-contractors. Accounts for expenditures ensuring accurate and efficient budgeting. Reviews profit and loss spreadsheets. Trims unnecessary costs as appropriate or finds alternatives.
  6. Directs and participates in the staffing of support services.
  7. Consults with administrators on, and may advance proposals for new enterprise services involving negotiation of terms, scope, budget and deliverables.
  8. Develop and maintain liaison with swap meet vendors, outside agencies and services. Creates potential opportunities to increase the swap meet revenue.
  9. Fields questions from faculty and staff about human resources practices and student services, and enrollment/registration services for students. Facilitates or provides responses and referrals or assigns others for follow through.
  10. Ensures the evening instructors have document publishing and printing support and related services.
  11. Works with energy management staff to communicate schedules to contribute to savings, safety, and security.
  12. Takes requests for facility maintenance, repair, and cleaning, overseeing custodial services and dispatching skilled maintenance through work orders.
  13. Responds to concerns from local community related to the Swap Meet Operation.
  14. Performs other related duties as assigned that support the objective of the position.
  15. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.


Qualifications and Physical Demands

Knowledge and Skills
  1. The position requires specialized knowledge of college mission.
  2. Requires knowledge of budget preparation, managing, and reporting.
  3. Requires professional knowledge of the principles, practices, and practices of establishing and administering business support functions including retail enterprise, contract administration, and property management.
  4. Requires knowledge of financial planning methods.
  5. Requires high proficiency with computer skills including, but not limited to, learning management and scheduling software, word processing, spreadsheets, email, and databases.
  6. Requires knowledge of advertising and marketing methods and techniques.
  7. Requires knowledge of personnel management, supervision, and evaluation.

Abilities
  1. Requires the ability to perform the essential responsibilities and functions of the position.
  2. Requires the ability to effectively manage resources.
  3. Requires the ability to prepare, manage, and report budgets.
  4. Requires the ability to lead and direct the work of others.
  5. Requires the ability to liaison and work closely with all relevant segments of the community, program staff, and administration in respect to promoting, furthering, continuing, and maintaining the program.
  6. Requires the ability to exhibit tact, courtesy, and patience in those relationships.
  7. Requires the ability to maintain productive and cooperative working relationships with others especially in the community but including those with diverse educational, socioeconomic, physical, and emotional backgrounds.
  8. Requires the ability to communicate effectively in English, both orally and in writing, while giving presentations, instructions, and explanations to individuals, and small or large groups.
  9. Requires the ability to utilize acceptable written English language skills including standard usage, syntax, grammar, spelling, and punctuation.
  10. Requires the ability to write clearly and concisely.
  11. Requires the ability to read, comprehend, retain, and recall a variety of materials in English.

Physical Abilities
  1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
  2. Essential functions will vary by position.
  3. As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education and Experience
This position typically requires a Bachelor’s degree in business management, educational administration, career education, or related field and four years of experience in business management, educational administration, or related fields with leadership capacity preferred. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.

Licenses and Certificates
May require a driver’s license.

Conditions of Employment

Work is performed indoors where minimal safety considerations exist. NOTE: This position will not be mostly indoors. This individual will be on campus, working on projects which may require them to go in tight quarters or ADA accessible spaces.

CONDITIONS OF EMPLOYMENT:
This is a full-time, 12-months per year classified management position. The normal hours of work will be Monday through Friday from 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and occasional weekends, as necessary to meet the needs of the department. Hours are subject to change once campus has reopened. The effective date of employment will be arranged with the supervisor. (Salary Range DG-6)
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

PAY PHILOSOPHY:
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310)to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS:
To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:
  1. A complete online employment application.
  2. A current resume (attached as a separate document - PDF recommended).
  3. A cover letter highlighting your qualifications for the desired position (attached as a separate document - PDF recommended).
  4. Answers to all Supplemental Questions (please provide clear, thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not put 'see resume.').

Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate 'n/a' (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

This direct link 2020 Annual Security and Fire Safety Report (ASFSR) is the 2020 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2017, 2018, and 2019 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hardcopy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

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