Job no: 231108-LI
Work type: Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing, Grant, Research, Contract Management, Human Resources, Payroll, Research, Scientific

Position Summary:

The Arboretum Assistant Director provides a wide range of management support to the Arboretum, a center within the Office of the Vice Chancellor for Research and Graduate Education (OVCRGE). Founded in 1934, the Arboretum serves as a research and teaching center that includes natural restored areas, classic horticultural areas, and a variety of ecosystems for use by campus students and educators, as well as tens of thousands members of the public annually. The Arboretum is the site of the first successful prairie restoration and serves a worldwide community of scholars, researchers, and practitioners engaged in restoration, research, and education.

The mission of the Arboretum is to conserve and restore Arboretum lands, advance restoration ecology, and foster the land ethic. The successful candidate will provide the financial and business administration structure for the Arboretum in support of this mission.

The Arboretum has a budget of approximately $2.1 million that includes funding sources in 101, 133, 136, 144, 161, and 233 accounts in addition to a large portfolio of endowment accounts held at the UW Foundation. There are approximately 25 FTEs in the unit that include university staff, academic staff, temporary employees (TEs), student hourly workers, graduate students, and volunteers. The Assistant Director reports to the Director of the Arboretum and provides a combination of advice and procedural information to the Director on issues of budget development and management, human resources management, payroll and benefits, and general administrative activities within the unit. This position supervises six full-time and one part-time staff.

The Assistant Director plans and coordinates administrative functions to maximize the strategic position of the center, and serves as the contact for the Assistant Vice Chancellors and staff in the OVCRGE for fiscal management, human resources, and research administration. The position will also coordinate closely with UW Business Services, including accounting and purchasing.

The successful candidate will exercise delegated authority with individual initiative and independent judgment in all aspects of the business office and will be part of the Arboretum Management Team.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree in Administration, Business, Project Management, or related field.

Minimum Years and Type of Relevant Work Experience:

A minimum of five years of relevant experience is required. Experience working within a University environment is preferred. A strong candidate will demonstrate high-level organizational and critical thinking skills and be able to demonstrate a record of superior task management and follow-through. The ability to work independently and maintain confidentiality of discussions and documents when circumstances demand is essential. Must have experience with budget planning, proposal preparation and submission, financial reporting, and human resource management. Prior supervision experience is preferred.

The successful candidate will be experienced in the use of software programs, such as MS Office Suite, WISER, WISPER, and human resources and payroll systems, such as HRS, JEMS, PVL, TREMS, and have a thorough knowledge of University operating procedures.

Additional Information:

While start date is negotiable, the position is open immediately.

Finalists will be asked to submit three letters of reference.



Work Type:

Full Time: 100%

Appointment Type, Duration:



Minimum $68,749 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please apply through the University of Wisconsin-Madison Wisc.Jobs website with an updated resume/CV and a cover letter addressing his or her qualifications for the position.


Trisha Bauer
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:


Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Feb 4 2021 Central Standard Time
Applications Close: Mar 9 2021 11:55 PM Central Standard Time

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