The primary objective of the Budget Analyst at Fisk University is to align planning and budgeting activities and processes to efficiently maintain and regularly monitor the financial resources for the University, so that senior leadership can make informed decisions regarding the financial strategy and planning needs of the institution. The Budget Analyst develops, analyzes, and monitors the adequacy and uses of the budget, prepares reports for internal and external uses. In addition, the Budget Analyst works collaboratively with all areas of the University to ensure that monies expended are within the University’s designated operating budget and that cash flow is readily available to fund those expenses.
The essential functions of the position will include, but are not limited to the following:
- Assist with researching financial data from various units and other funding sources including Tuition and Fees, Grants and Contracts, Auxiliary Enterprises, Endowments, University fundraising and Other Sources of Revenue, to create an integrated all-funds budget and resource-planning model.
- Develop revenue and expenditure assumptions and conduct predictive budget modeling to promote resource stability.
- Collect, compile, and prepare the annual University Budget and prepare annual University Budget Summary and supporting budget schedules (broken down by spending category and funding source) for each Budget Unit.
- Execute, monitor, adjust, and manage the operating budget via proactive written and verbal communications and strong relationships with departmental budget managers and senior leaders.
- Monitor Departmental P&Ls and works with various staff to monitor financial performance and make budget comparisons and analyzes actual expenses versus budgeted amounts.
- Assist in developing, implementing, and enforcing rules and policies regarding the Restricted and Unrestricted Budget.
- Prepares monthly, quarterly, and annual reports financial reports on the status of planning and budget performance; providing information to different constituents and allow for more informed decisions.
- Prepare specialized budget and financial reports for units or departments as requested. Compile financial data from multiple funding sources (Grants, Donations) and provide an all-inclusive report on the financial status of the unit.
- Work with the Sponsored Projects Office and the University Advancement Office to develop budgets for grants and another fund raising proposals;
- Determine budgetary impacts resulting from the implementation of various university programs, goals, policies such as overhead policies.
- Assist other team members in completing monthly account reconciliations
- Perform other duties as assigned.
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the requirements of the University:
- Cross train with other team members and establish and maintain a procedures manual for key processes in the business office.
- Assist other team members in completing monthly account reconciliations.
- Participate in team meetings including, brainstorming, process mapping, and status updates.
- Participate in other University teams and strategic initiatives to foster cross-collaboration and enhance communication within the different University Departments/Units, and
- Assist external auditors in pulling supporting documents for transactions and other audit assistance as necessary.
SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of SCT/Banner finance module is essential.
- Advanced experience with Microsoft Excel is essential.
- Advanced experience in fund accounting is essential.
- Knowledge of University and/or not for profit accounting procedures.
- Exceptional organizational skills, especially related to document control, and
- Exceptional customer service skills and strong communication, troubleshooting, process mapping, and project management skills necessary.
Education: Bachelor’s Degree in accounting, Business Administration or other related degree from an accredited college/university required, to include a strong budget and accounting background.
Experience: Minimum of five (5) years experience in budgetary/cash flow management or related field, preferably within a University setting.
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to handle or feel; reach with hands and arms; talk and hear. The employee may regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Normal office conditions. The noise level in the work environment is usually moderate.This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.