Administrative Specialist

Posting Details



Job # 036771 Department Code 00000 Department Public Communications Job Title Administrative Specialist Location Syracuse, NY Pay Range Commensurate with experience Staff Level S4 FLSA Status Non-exempt Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description

The Administrative Specialist provides administrative support for specialized activities in the Newhouse School’s office of Academic Affairs, including assessment, program review, strategic planning and providing administrative assistance to the Director of Academic Operations and the Sr. Associate Dean for Academic Affairs.

Qualifications

Bachelor’s degree and 3-5 years experience in supporting senior leadership, preferably in an academic setting.

Job Specific Qualifications

Excellent computer skills with the ability to learn and navigate multiple software systems.

Sound judgment and discretion; ability to work independently and on multiple projects simultaneously.

Attention to detail and excellent organizational skills.

Responsibilities

ADMINISTRATIVE SUPPORT FOR ASSESSMENT
(Under the direction of the Sr. Associate Dean for Academic Affairs)
- Support person for Assessment. Review and maintain all assessment documentation and databases for items related to faculty affairs, and items required for accreditation.
- Review and enter all assessment information each academic year into TK20. Assist the Director of Assessment and Program review with projects as needed.
- Assist in continuing data collection, self-study projects, and official accreditation preparations for ACEJMC, which is on a six-year cycle.
- Take minutes at Assessment Committee meeting and maintain the flow of documentation to committee members and archival.
- Provide the Curriculum Specialist with any assessment driven curriculum changes or requests.

ADMINISTRATIVE SUPPORT FOR PROGRAM REVIEW
(Under the direction of the Sr. Associate Dean for Academic Affairs)
- Support person for Program Review. Review and maintain all assessment documentation and databases for items related to faculty affairs, and items required for Program Review.
- Review all documentation and archival as necessary.
- Assist the Director of Assessment and Program Review with projects as needed.

ADMINISTRATIVE SUPPORT FOR DIRECTOR OF ACADEMIC OPERATIONS
- Assist the Director with the wait list process each fall and spring. This will include monitoring the nhwait email address for questions and issues, assisting with information updates, and sending permission/denial emails to students once the Director has made decisions about submitted wait list requests.
- Work with the Director to schedule final exams each semester. All finals that will be given for our classes are scheduled manually based on university options. There are usually between 100-125 classes that have a final exam each semester.

ADMINISTRATIVE SUPPORT FOR STRATEGIC PLANNING PROCESS
- Coordinate and complete updates to the university databases (Taskstream), to reflect approved changes to the Newhouse strategic plan.
- Work with the Sr. Associate Dean for Academic Affairs and others involved in strategic planning on meetings and tasks as needed.

Assist the Director of Academic Operations and Sr. Associate Dean for Academic Affairs with other projects as needed.

Physical Requirements

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Tools/Equipment

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Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEOC

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link https://www.sujobopps.com/postings/85790 Job Posting Date 02/03/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants