Scholarships and Grants Coordinator

Embry-Riddle Aeronautical University
Arizona, United States
Salary Not Specified
Feb 03, 2021
Employment Type
Full Time
Job Description

Embry-Riddle Aeronautical University’s Prescott, Arizona campus is hiring a Scholarships and Grants Coordinator to support the Financial Aid Department. Embry-Riddle's Prescott Campus is respected worldwide for cutting-edge instruction and training for tomorrow’s aviation, aerospace, security and intelligence leaders. Prescott is a mile-high city and its climate reflects seasonable weather excellent for flying. Daytime averages are 80°F in the summer and 45°F in the winter. At 5,000 ft. above sea level, it boasts a mild climate, clean air, pristine wilderness areas, and nearby national forests. The university is a small, private, residential university in the mountains of Arizona with approximately 3,500 students. Staff/faculty/student interaction is highly valued and is a central theme of our campus. It is located 100 miles north of Phoenix and 120 miles south of the Grand Canyon.

With the administration of almost $8 million in fund volume, responsible for the reconciliation of state grant, federal grant, internal and external Financial Aid funding sources. Responsible for managing committee selection and awarding, managing and reporting for all Donor-Funded scholarships and grants. Managing incoming external scholarships as well as building and maintaining a working database of external opportunities for student and staff use. Monitoring of Federal Pell/SEOG grants to ensure full funding and reconciliation. This position would also be cross-trained as a Financial Aid Counselor.

Management, coordination of awarding, and reconciliation of Financial Aid funding sources:

  • Coordination of all donor-funded scholarship award committees and managing awarding balancing of all donor-funded (endowed and term) scholarship funds to ensure all funds are disbursed correctly.

  • Developing and maintaining a searchable system of external scholarships for students

  • Direct and manage the identification, qualifications, and cultivation of scholarship database as point of contact for external scholarship programs

  • Maintaining a system for balancing all external scholarship funds to ensure that funds were either disbursed to the student or returned to the donor.

  • Reconcile rosters from Athletic and ROTC as well as other departmental sources of aid such as SGA, RA, etc.

  • Reconcile and award highly specified external programs such as Gates Millennium, Department of Defense SMART Grant, NSF-STEM, and other specialized sources requiring direct Financial Aid student verification and needs analysis.

  • Maintaining a working knowledge of policies and regulations as they pertain to student loan disbursements depending on funding source

Financial Aid Counselor Support:

  • Working directly with students and families to maximize funding sources external to University IFS sources

  • Assist Financial Aid Counselors by maintaining readily available details on external aid sources

  • Backup Financial Aid Counselor as needed

Administrative Support

  • Assist Front Office in processing incoming aid from external scholarship sources and reconciling as needed

  • Reconciling federal and state grant programs to Department of Education reports.

Performs other duties as assigned.

ERAU benefits include:

  • Retirement Plan - ERAU offers immediate vesting and provides a 6% gift and will match up to 3.5% of employee contributions

  • Two BC/BS health plans – PPO and high deductible plan with a health savings account

  • Tuition waivers for employees, spouses, and dependent children will cover one undergraduate and graduate degree per person

  • Use of various campus services: fitness center, library, mail room and enjoy observation flights

  • High school (or GED) level ability in spelling, grammar, basic composition, and math.

  • One to three years of related work experience

  • Interpersonal skills necessary to deal effectively with staff, the public, various government entities and the university community

  • Demonstrated analytical abilities to handle complex administrative details with experience working in a fast-paced, multi-tasking environment.

Preferred Qualifications:

  • Bachelor’s degree preferred

  • Prior Financial Aid work experience preferred

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