Administrator II/III, Academic Programs

Alabama, United States
Salary Not Specified
Feb 02, 2021
Employment Type
Full Time

Position Details

Requisition Number


Home Org Name

Aerospace Engineering

Division Name

Samuel Ginn Col of Engineering

Position Title

Administrator II/III, Academic Programs

Job Class Code


Appointment Status


Part-time FTE

Limited Term


Limited Term Length

Job Summary

Plans, designs, develops, executes, and/or manages strategies and programs for academic related programs/groups/services (may assists in this function rather than be solely responsible in the lower level jobs of the family). Assists program head with a variety of high-level administrative/professional program support responsibilities. Coordinates program/services activities to ensure relevant guidelines, specifications, policy and/or procedures are enforced and followed. Provides information to and facilitates communication between administrators, faculty, staff, and students concerning program/services. Maintains relevant databases to ensure accurate and accessible records. May coordinate and organize courses/classes to include activities such as student registration, room scheduling, and ensuring appropriate equipment is available. Monitors budget and grant funding and ensures expenditures are within specifications and in line with spending projections; may research, write, submit, and/or administer grants and proposals for submission. Prepares, reviews, and edits an assortment of communications through various media outlets. Plans and implements the management of resource development activities.

Essential Functions

Serve as Human Resources and Payroll and Benefits Manager for the Department’s current employees to include: preparing and processing EPAFs, SWTs, Late Pays, Prov 200s and creating summer faculty jobs in a timely manner with minimal errors. Working with the Office of International Education. Assisting the Department Chair with promotion, raise, salary supplement, reclassification and performance review documents as needed. Serving as the timekeeper, approver of hours worked and leave taken, and; advising and consulting department employees regarding HR and payroll and benefits policies and procedures; maintaining confidential records

Manager for the Department to include: managing, directing and supervising office procedures and work-flow; assisting the Department Chair with document preparation, data management, facilitation of projects and programs, reporting, work-flow assessment and evaluation to improve office operations. Serving as back-up facilitator and approver of financial documents, access requests and office supply and equipment orders and repairs; is the effort certification facilitator for the department and liaison for e-certs to Contracts and Grants Accounting and the Sponsored Programs office; manages email list servs for graduate students, faculty, staff and the alumni council.

Assisting the Graduate Program Officer and Graduate Recruiting Chair with recruitment and retention; working within the Graduate School database; Assisting in maintenance of graduate student records

Additional duties as assigned.

Education Level

Bachelor's Degree from an accredited institution

Field of Study

Degree in discipline related to program

Years of Experience


Area of Experience

Experience in project or program administration

Requirements for Additional Job Levels

Level III Bachelors degree in a discipline appropriate to position plus 4 years experience.

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

None Required.

Desired Qualifications

Experience in Higher Education
Experience in Banner and Kronos
Experience with EPAFs

Salary Grade


Salary Range

$39,300 - $75,100

Job Category

Academic Advising/Support

Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date


Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How were you made aware of this opportunity?
    • AU Employment website
    • Employment websites (Indeed, HigherEd Jobs, etc.)
    • Veterans Assistance Services
    • Disability Assistance Services
    • Newspaper
    • Professional Journal
    • Listserv
    • HR email
    • Social Media
    • State Employment Service
    • Walk-in
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University.
    • Not a current Auburn employee
    • Current Auburn employee in position less than one year
    • Current Auburn employee in position more than one year
  3. * Do you have a Bachelor's degree in a related field?
    • Yes
    • No
  4. * Do you have 2 years of experience in project or program administration OR an advanced degree to use in lieu of years of experience?
    • Yes
    • No

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