Accounting Technician EOPS/CARE (IN-HOUSE ONLY)

Employer
Orange Coast College
Location
California, United States
Salary
Salary Not Specified
Posted
Feb 01, 2021
Employment Type
Full Time


Definition

IN-HOUSE ONLY:
This position is open to internal Coast Community College District (CCCD) employees to apply. Permanent, current temporary, and current professional experts employees are eligible to apply. External candidates, part-time faculty, and student assistants are not eligible to apply. If you are not a current employee with CCCD, please do not apply at this time.

About Oran g e Coast Colle g e ( OCC )
Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Founded in 1947, with classes beginning in 1948, OCC has grown into one of the nation's largest -- and finest -- community colleges. OCC has an unwavering commitment to equitable outcomes; inclusive practices; and rich racial, ethnic, and socioeconomic diversity. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. We currently enroll 18,705 students, the majority of whom are from racially minoritized populations: 34% of OCC's students are Latinx, 2% are African- American, 25% are Asian, less than 1% Native American, 30% are White, and 5% are multiracial. OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four-year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS).

Orange Coast College Employee Demographic Information:
OCC Employee Demographics

About this OCC Campus position:
The Accounting Technician EOPS/CARE serves underrepresented students in a supportive way which promotes student success through benefits and services designed to overcome students' economic and academic barriers.

Summary
Performs financial record-keeping duties associated with the processing and completing of accounting transactions for various accounts. Assumes responsibility for one or more elements within a complete accounting system, including preparation of related financial statements.

Distinguishing Career Features
The Accounting Technician – EOPS/CARE is the third level in a multi-tiered accounting career ladder. Accounting Technician – EOPS/CARE concentrate on processing and preparation of documents for further action and on data entry to pre-established formats and requires competency in accessing and entering alpha and numeric data for the college’s EOPS/Care program, ability to learn to accurately post data to proper account classifications, and the ability to rapidly perform arithmetic calculations. The Accounting Technician – EPOS/Care requires demonstrated competency in analyzing, monitoring, and processing a full range of accounting transactions. The Accounting Technician – EOPS/Care will demonstrate knowledge of generally accepted accounting practices and relies on experience, education, and judgment to plan and accomplish accounting functions. The Accounting Technician – EOPS/Care performs accounting services, prepares financial reports, makes journal adjustments to the general ledger, and makes decisions and determinations in accordance with broad guidelines, and interacts with personnel at all levels providing guidance as needed.

Essential Duties and Responsibilities
Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:
  • Performs accounting work for assigned accounts, including preparation of required financial statements, maintenance of general ledger, and other related fiscal reports; works closely with the management of assigned programs to provide relevant and timely fiscal data.
  • Records, verifies, codes, and processes payroll information for faculty, staff, short term, and/or student assistants, including information for stipends, overload, and other compensable elements. Processes contracts for outside contractors.
  • Processes purchase orders and direct payments for assigned accounts. Creates expenditure transfers, verifies encumbrances, and compile information to make payments in accordance with established procedures.
  • Prepares transactions for the general ledger for assigned programs. Prepares journal entries for assigned funds.
  • Compiles, maintains, and reconciles information required in processing financial and accounting reports, tax forms, and budget information. Interprets information utilized to ensure compliance with federal, state, and local policies, laws, and regulations. Initiates and transmits payments.
  • Assists other District and campus personnel in resolving problems and/or concerns with accounting transactions and adjustments such as credit memoranda, undocumented purchases, and invoices, goods and services not received, returned or refund checks; investigates discrepancies, and makes appropriate corrections to accounts as required.
  • Performs duties related to reconciling subsidiary ledgers to the general ledger and/or researching discrepancies.
  • Assists with the development of organizational unit budget proposals, maintaining communications with work sections on status and information needs. Maintains approved budgets and transaction records, including those for special projects and funds.
  • Prepares, processes, and codes requisitions and claims for reimbursement. Resolves purchase orders and contractual matters with vendors and other service providers.
  • Researches financial information for discrepancies, making corrections as directed or required. Performs month-end closing processes. Reconciles bank accounts and calculates accruals.
  • Identifies, verifies, and corrects standardized account codes and available and qualifying budgets.
  • Assists Student Programs Specialists with processing book vouchers, book grants, and merit award grants for students.
  • Completes projects and special assignments that require getting information and cooperation from other departments and vendors.
  • Maintains accounting and financial records.
  • May initiate and prepare board agenda items, agreements, and contracts for services and facilities used by and/or provided by the division. Processes contract documents and set up internal routines for monitoring performance.
  • Performs other related duties as assigned that support the objective of the position.
  • Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.


Qualifications and Physical Demands

Knowledge and Skills
  • Requires working knowledge of the principles, practices, and terminology of financial and statistical record-keeping and accounting practices.
  • Requires working knowledge of governmental and fund accounting procedures.
  • Requires working knowledge of computer-aided accounting systems to maintain accounts, enter accounting transactions, and extract detail and summary information.
  • Requires knowledge of financial statements and accounting performance (variance) reports.
  • Requires working knowledge of office clerical procedures and computer-aided office productivity software.
  • Requires sufficient writing skills to prepare routine business correspondence, document work processes, and write account footnotes.
  • Requires sufficient math skills to compute totals, extensions, portions, ratios, quotients, and percentages.
  • Requires sufficient human relation skills to convey policies and procedures and to deal cooperatively with others on accounting transactions.
  • Requires skill at facilitating small group problem-solving processes.
  • Requires sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence.


Abilities
  • Requires the ability to perform the essential responsibilities and functions of the position.
  • Requires the ability to independently perform the functions of the position.
  • Requires the ability to apply accounting rules and procedures, sales and use tax requirements and schedules, and procedures for electronic transfer of accounting information.
  • Requires the ability to search, compile, and interpret accounting data.
  • Requires the ability to maintain accurate and retrievable files, records, audit trails, and trace transactions to original entries.
  • Requires the ability to perform accounting and statistical computations quickly and accurately.
  • Requires the ability to use a computer and related software and proprietary database for data entry, word processing, spreadsheets, reporting, and various forms of internal and external communications.
  • Requires the ability to organize and prioritize work to meet deadlines and timetables.
  • Requires the ability to work cooperatively with individuals and work teams within and outside the department.
  • Requires the ability to access and use a computer, common office productivity software, and specialized accounting software to access databases.

Physical Abilities
  • The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
  • Essential functions will vary by position.
  • As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good-faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education and Experience
  • The position requires completion of an Associate’s degree in accounting, business administration, or the equivalent and 3 years of experience financial record-keeping capacity and 2 years of progressive administrative support experience. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.

Licenses and Certificates
  • May require a valid driver's license.


Working Conditions
  • Work is performed indoors where minimal safety considerations exist.


Conditions of Employment

IN-HOUSE ONLY:
This position is open to internal Coast Community College District (CCCD) employees to apply. Permanent, current temporary, and current professional experts employees are eligible to apply. External candidates, part-time faculty, and student assistants are not eligible to apply. If you are not a current employee with CCCD, please do not apply at this time.


This is an IN-HOUSE ONLY - temporary, categorically-funded, 12-months per year classified position. The District reserves the right to extend, modify, or eliminate this position based upon available funds. The normal hours of work will be Monday through Friday from 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the needs of the department. The effective date of employment will be arranged with the supervisor. (Salary Range EE-116)
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 )
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

PAY PHILOSOPHY:
  • Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

The deadline to apply is February 26, 2021, by 11:59 p.m. Application materials must be electronically submitted online at htt p ://www.cccd.edu/em p lo yment . Incomplete applications and application materials submitted by mail will not be considered.

Additional Information

Application Requirements
To be considered for employment you must submit a complete application packet. A complete application packet includes:
  • A complete online Classified/Management Employment Application .
  • A current resume . (Attached as a separate document.)
  • A cover letter highlighting your qualifications for the desired position. (Attached as a separate document.)
  • Answers to Supplemental Questions . (clear and detailed responses required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put 'see resume' or 'N/A', or leave blank).

Submission of all required application information and materials is the responsibility of the applicant.

All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling (714) 438-4755.
Submit an application online at:
http://www.cccd.edu/employment


Coast Community College District – Human Resources
1370 Adams Avenue, Costa Mesa, CA 92626
APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions that may not apply, indicate 'n/a' (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:
All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.

Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

Coast Community College District Title IX:
https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx

This direct link 2020 Annual Security and Fire Safety Report (ASFSR) is the 2020 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2017, 2018, and 2019 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hardcopy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.

Coast Community College District is an Equal Opportunity Employer

The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

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