Confidential Aide (Confidential Administrative Support II) to the Vice President for Student Affairs

California State University, San Bernardino
California, United States
Salary Not specified
Feb 01, 2021
Employment Level
Employment Type
Full Time

Confidential Aide (Confidential Administrative Support II) to the Vice President for Student Affairs
California State University, San Bernardino


Employment Status: Full-time, probationary, "exempt" position.

Work Schedule: Monday through Friday from 8:00 am to 5:00 pm; some evenings and weekends may be required.

Anticipated Hiring Range: $6,280 - $6,500 monthly/ $75,360 - $78,000 annually.

First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning on February 11, 2021.

California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.
At CSUSB, you can:

  • Build your future
  • Work with the best
  • Be your authentic self
  • Focus on you
  • Make a lasting impact
  • Work for a purpose that is greater than your own
  • Bring everything you are, become everything you want
Department Summary
CSUSB's Division of Student Affairs strives to create a dynamic learning environment through various programs and services that promote student success, enhance the learning experience, and engage students intentionally with communities. The Vice President's Office for Student Affairs supports all division efforts through strategic efforts that increase awareness and create opportunities for partnerships that foster meaningful student experiences at CSUSB.

To apply through our new CSU Recruit System, please CLICK HERE.

Typical Activities
Job Summary
Reporting directly to the Vice President for Student Affairs, the Confidential Aide to the Vice President oversees operations of the Office of the VP for Student Affairs and all VPSA Office Staff, as well as working collaboratively with division leadership to establish & enhance division-wide initiatives on behalf of the VP for Student Affairs.

The Confidential Aide to the Vice President will be responsible for work that supports the university and division strategic plans, and other campus-wide initiatives such as GI 2025 and WSCUC Accreditation. Working at times in collaboration with division and campus leadership, this individual will support the work of the VP for Student Affairs to move the division and university forward and respond to inquiries from campus and community stakeholders, including independent work on division projects and reports, and serving on university and divisional committees. Essential duties will encompass direct and indirect administrative assistance to the Vice President, including oversight of the Vice President for Student Affairs' calendar, providing lead work direction to VPSA office staff (including the VPSA Office Coordinator, Marketing & Communications Specialist, Graphic Designer, and student employees), responding to all confidential matters related to the VPSA Office and division matters involving student affairs, recording minutes when appropriate on university and divisional committees, and acting as the liaison between division departments and the VPSA Office. The Confidential Aide to the Vice President will also maintain and manage division communications (including confidential communications) and may also attend meetings as the Vice President's representative and/or communicate on behalf of the Vice President.

The incumbent is a member of the Vice President for Student Affairs senior leadership team, which also includes the Associate Vice President for Student Affairs/Dean of Students, the Associate Vice President for Student Success & Educational Equity, Executive Director of Health, Counseling & Wellness, Associate Dean of Students, Athletics Director, Division Research & Assessment Officer, & Division Budget Officer.

Minimum Qualifications
Education and Experience:

  • Bachelor's Degree in Education, Social/Behavioral Science, Public Policy/Administration, or related field or equivalent.
  • Along with a minimum of three (3) - four (4) years of demonstrated progressively responsible experience in a higher education environment.
  • Experience working with student affairs and academic affairs units to develop and implement student success and engagement programs, best practices, and/or retention initiatives in a university setting.
  • Demonstrated experience supervising, training, and managing student staff in the development and delivery of student success initiatives.
Preferred Qualifications:
  • A Master's Degree in College Student Development, Higher Education, College Counseling, Student Affairs, or related field.
  • Extensive knowledge of the CSU, CSUSB, and the Inland Empire and experience in successfully servicing the needs of student populations, and demonstrated commitment to championing the division's mission and vision and use of evidence-based practices to inform continuous quality improvement.
  • The incumbent must have a group and individual counseling techniques, the ability to assess and implement holistic student success programs and services, and the capacity to conduct effective group and individual training sessions with staff.
  • Effectively write grant proposals to supplement existing resources.
Knowledge, Skills, and Abilities:
  • Innovative use of technology and competency in building and analyzing data of all types for decision-making purposes.
  • General knowledge of various federal, state, and/or regional reporting requirements and standards.
  • Financial and business analysis techniques.
  • database construction management and retrieval methods.
  • Familiarity with the roles and functions of student affairs and student service units in higher education; understanding of rules, regulations, and laws regarding student records.
  • customer service standards and procedures, record retention and/or destruction policies and procedures.
  • Strong written and oral communication skills.
  • Excellent organization and time management skills
  • Ability to supervise and manage the delivery of student support services efficiently; effectively synthesize information from various sources to be used in management decisions
  • Ability to understand administrative problems and solutions involved in operating student success and support initiatives.
  • Demonstrated ability to understand and utilize student success research and literature for first-generation, low-income, and underrepresented populations.
  • Knowledge of and familiarity with the sociological issues facing underrepresented, first-generation, and low-income persons in the university and in their communities.
  • Demonstrated ability to understand the demands and requirements of senior-level management in higher education.
  • Demonstrated expertise in project planning, development, and implementation.
  • Ability to analyze complex problems and to devise innovative solutions; ability to work independently and in a collaborative fashion.
  • Effective leadership skills.
  • Demonstrated leadership in academic and student support services.
  • Familiarity with higher education organizations and with Student Affairs and Academic Affairs.

Supplemental Information
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

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