Coordinator, Intake/Assessment (ABE/ASE)

Class Description

The purpose of this class is to perform professional level administrative duties in coordinating the daily operations of assigned College division or function. This is a full-time, grant position funded through the Consolidated Adult Education and Family Literacy Grant provided by Maryland Department of Labor.
Compensation within the posted range is determined by a candidate's education level and/or years of experience in the field. Generally, employees are hired in the lower third of the scale .

Minimum Requirements

Bachelor’s degree required. Master’s degree is preferred. Two years’ experience in Adult education (i.e., adult literacy, basic literacy, GED, ESOL) including teaching and administering standardized tests. Must have a valid driver's license in good standing with violation points less than five (5) and the ability to work evenings and weekends as needed.

For best consideration please apply by February 14, 2021.

Class Specific Essential Duties

1. Coordinate a functional process within assigned College department or division.
2. Implement department programs or initiatives.
3. Monitor compliance with policies and procedures.
4. Maintain department records and files, as required.
5. Conduct and attend meetings, as required.
6. Supervise, advise, and evaluate assigned staff, as required.
7. Prepare, analyze and provide reports on miscellaneous subjects, as requested.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

Position Specific Essential Duties



1. Ensure that the adult basic education (ABE/ASE) program implements an intake, assessment, and goal development system which documents all program learner goals and literacy level assessments.
2. Implement ABE/ASE program’s managed enrollment process including scheduling, course registration, managing and documenting wait lists.
3. Order, inventory and ensure security of testing materials.
4. Conduct and manage the implementation of ABE/ASE program’s orientation, intake and assessment process.
5. Hire and supervise assessment and intake staff
6. Develop and coordinate local policies and procedures for ABE/ASE assessment and placement of learners in appropriate level classes
7. Provide exceptional customer service while communicating with ABE/ASE learners, guardians, and instructors/tutors regarding assessments, placement, progress and attendance issues.
8. Work with the ABE/ASE Instructional Specialist and other program staff to address the special needs of enrolled learners, including individuals with disabilities.
9. Identify professional development needs for assessment and intake staff and coordinate activities to address those needs.
10. Prepare presentations, program-wide communications, reports, and trainings using high level skills in Microsoft Office, online class and meeting tools (, i.e. TEAMS and ZOOM), and standardized testing software.
11. Refer or manage the referral of ABE/ASE learners to support services and/or outside agencies.
12. Assist with the development and execution of the program’s Data Quality Plan
13. Attend state Intake Assessment Specialists’ meetings and communicate and implement pertinent information to appropriate local program staff.
14. Attend state “Train-the-Trainer” initiatives, and subsequently train local ABE/ASE staff and adjunct faculty.
15. Train new ABE/ASE IAS in neighboring programs in the same geographic region, upon request.
16. Perform other duties as assigned based upon program demographics, enrollment trends, and the needs of target populations.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

CCBC Full Time Benefits At A Glance
BENEFIT SUMMARY
Medical Plan year
Employees may select CIGNA, or Kaiser Permanente Select HMO. No preexisting condition exclusions. All plans have prescription drug coverage and mental health and substance abuse benefits. All plans require the selection of a primary care physician, but allow the option to change. Annual Open Enrollment is in October/November.

Dental Plan year
Employees may select Cigna DHMO, CareFirst Traditional Dental or CareFirst Preferred Dental. Annual Open Enrollment is in October/November.

Vision Plan year
Employees may select Carefirst Preferred or Traditional Plans. Coverage includes one eye exam and benefits for glasses, contacts, or bi/trifocals every 24 months. Administered by Davis Vision. Kaiser medical plans allow members to have one eye exam yearly (covers exam only). Annual Open Enrollment is in October/November.

Employee Assistance Program (EAP)
Employees have access to the EAP, which provides CCBC employees and their family member's confidential 24-hour online and telephone access for legal, financial, and personal issues. Provided for CCBC employees at no cost. Administered by CIGNA behavioral.

Flexible Spending Accounts
(section 125)
Employees may select the FSA, which allows employees to pay for out-of-pocket medical and dependent care expenses. Employees may allocate a maximum of $5,000 per household, per plan year for daycare related expenses, on a pre-tax basis. Employees may allocate a maximum of $2,550 for medical related expenses. A debit card is provided to simplify claims processing for health care expenses. Annual Open Enrollment is in October and November. Administered by Benefit Strategies.

Life Insurance
Eligible employees receive one times their annual salary rounded up to the nearest $1,000. The minimum benefit amount is $50,000 and the maximum benefit amount is $200,000. CCBC pays 90% of the premium. Evidence of insurability is required if enrollment occurs 31 days after hire date. Administered by The Standard Insurance Company.

Long Term Disability (LTD)
Employees may enroll in the LTD Plan. Benefits are effective after 90 days of continuous total disability and pays 60% of the gross monthly salary. Evidence of insurability is required if enrollment occurs 31 days after the employee's hire date. Administered by The Standard Insurance Company.

Legal Services
Employees may enroll in the Legal Services benefit, which provides legal advice, consultation, and courtroom representation for commonly used legal services; plus will preparation, traffic violations, credit issues, warranty disputes, medical durable power of attorney and uncontested divorce. Annual Open Enrollment is in October/November. This plan is administered by Legal Resources.

Retirement Plans
Employees are eligible, based on position classification, to enroll in one of three retirement plans: (1) MD State Teachers Pension System, (2) MD State Optional Retirement Plan (ORP), or (3) Baltimore County Employees Retirement System. All plans require employee contributions except MD State ORP.

403(b) Supplemental Retirement Plans
For the 2016 calendar year, if you are under age 50, you could contribute up to $18,000, and if you are age 50 or older, you could contribute up to $24,000 because of a $6,000 'catch up contribution'.
Vendors: AIG-VALIC, TIAA-CREF, T. Rowe Price, Fidelity, Lincoln and ING.

457(b) Deferred Compensation Plan
For 2016, if you are under the age of 50, you could contribute the maximum of $18,000 to your 457(b) plan. If you are age 50 or older, that maximum increases to $24,000 because of a $6,000 'catch up contribution.' Vendor: Voya Financial Advisors, Inc.

Tuition Waiver/
Reimbursement
CCBC tuition is waived for benefit-eligible employees after a probationary period, if applicable. Tuition reimbursement for courses taken at other colleges and universities are available after one year of CCBC employment. Employees are reimbursed: $200/credit undergraduate; $260/credit graduate courses, up to a maximum of 18 credits per fiscal year.

Financial Services
Employees have access to a free checking account, direct deposit, loans and other services at First Financial Federal Credit Union and M&T Bank.

Time Off (fiscal year)
12-month employees accrue up to 12 days for sick and safe leave the first year of employment and 18 days per year thereafter. 10-month employees accrue up to 10 sick days the first year and 15 days thereafter. All employees are granted 3 personal business days per fiscal year. Employees are eligible based on position classification and years of service to accrue a minimum of 10 days and a maximum of 20 days of vacation per fiscal year.

Parking
Free. Must obtain a parking permit from the Department of Public Safety to use on all campuses.