System Specialist, Curriculum Management
Requisition ID: req3080
Job Title: System Specialist, Curriculum Management
Department: Curriculum Management
Location: Columbus Campus
Employment Type: Staff
Employment Status: Board Approved
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Non-Exempt
Compensation Type: Hourly
Schedule: Mon - Fri; 8am - 5pm
Community colleges are uniquely positioned to respond to workforce needs and make higher education an affordable reality. There has never been a better time to join a two-year college, and there’s no better place to do it than at Columbus State. A laser focus on student success and a partnership mindset have established Columbus State as a key talent provider in a thriving regional economy, and a premier community college that is changing the nation’s education and workforce landscapes.
With more than 46,000 students across two campuses, at several regional learning centers, and online, Columbus State is the nation’s only institution recognized as an Achieving the Dream (ATD) college, an AACC Guided Pathways institution, and a participant in The Right Signals Initiative through the Lumina Foundation. Columbus State employees at all levels benefit from an engaging, collaborative, and supportive culture that rewards innovation and vision.
We provide competitive compensation, comprehensive benefits, and professional development opportunities. We are dedicated to ensuring that the diversity of Columbus State faculty and staff reflects that of our students and region. We are proud to be a central part of a community that embraces differences and celebrates the many cultures, beliefs, and lifestyles that define Central Ohio.
Columbus, Ohio is also home to The Ohio State University and more than 30 other colleges and universities as well as the headquarters of multiple Fortune 500 companies. Columbus is one of America’s fastest-growing cities, offering a wealth of cultural experiences, dining, entertainment, shopping opportunities, and more. That’s why Central Ohio residents find living here so fulfilling, both professionally and personally.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description.
Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this position description.
The Systems Specialist, Curriculum Management provides technical and clerical support to department leadership and team members. This office supports and monitors curriculum change, review and approval; academic scheduling to include room needs during the semester, as well as ad hoc events; and the degree audit and student planner system.
CORE COMPETENCIES REQUIRED
Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, Communication, Quality Orientation, Adaptability and Collaboration
ESSENTIAL JOB FUNCTIONS
Curriculum Management System Support
Serves in a support role for the Director and Assistant Director of the Office of Curriculum Management (OCM). Serves as back up support for the System Specialists and Specialists within the OCM.
Assists the OCM Director with Assessment and Program Validation needs by maintaining spreadsheet of ongoing Assessment work and Program Validation reports. Assists Director to resolve any faculty support or operational needs while they create and submit their Assessment and Program Validation reports.
Conducts annual collection and posting, to Curriculum Management software, completed and approved professional accreditation materials and letters of approval from Career and Technical programs. In conjunction with Assistant Director, reviews, creates and maintains appropriate content on the CSCC Employee website to support the functions of the Department.
Makes recommendations to Director and Assistant Director relative to need for system, application and training enhancements in support of curriculum change, assessment and program validation, degree audit and student planner, or academic scheduling applications and processes.
Provides customer support for each of the above processes, when the appropriate Program Coordinator or System Specialist is not available, by providing information/assistance or conflict resolution and transition of escalating conflicts to Assistant Director or Director when necessary.
Understands College Policy and Procedure that support curriculum change, assessment and program validation, degree audit and student planner and academic scheduling.
Various clerical tasks, including maintaining proper program records and updating spreadsheets. Assists department with queries and data report writing relative to Curriculum Management, Assessment, Program Validation, and Program Professional Affiliations.
Organizes and maintains required paper and electronic files for the department relative to the work position processes. Generates report data for the Director or Assistant Director of OCM to assist them in fulfilling the department responsibilities and accountability. Maintains training and support files for all completed training conducted by the department.
Diversity, Equity and Inclusion
Contributes to creating a welcoming, inclusive, and productive work environment where all students, faculty members, and college employees feel valued and able to contribute to their full potential, regardless of their differences.
Other Duties and Responsibilities
Keep current and proficient in skills associated with training and support duties through periodic review of competencies and participation in webinars.
Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.
Other duties as required. Regular, predictable, and punctual attendance is required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description.
While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee frequently sits for periods of time, stands, and walks.
Employee converses verbally or manually with others in person as well as by telephone. Vision demands include close, relatively detailed vision when focusing on a computer screen. Employee occasionally lifts up to 10 pounds.
Typical office environment with regular exposure to moderate noise typical to business offices.
Knowledge, Skills and Abilities: Knowledge of: standard office practices and procedures; computer software programs (Colleague, CollegeNet suite, CurriQunet, and U.achieve) and applications including spreadsheets and databases; excellent skills in verbal and written communications; maintaining good public relations. Skill in: verbal and written communications; operation of general office equipment; application of job software programs including word processing and spreadsheets; organization and data detail. Ability to: work independently; develop and maintain effective working relationships with coworkers, supervisors, students and general public; maintain confidential and sensitive information; maintain accurate and complete work records; perform detailed work with data; demonstrate flexibility yet adhere to and meet deadlines; apply logical and critical thinking to problem solve; work effectively with persons of varying education, cultures and diversity.
High School diploma or GED, with 3 to 5 years progressively responsible clerical and data entry experience in higher education. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
Ideal candidate will have experience with any or all of the following applications: Ellucian Colleague or Banner, Governet CurriQunet, CollegeNet R25 or 25Live, or CollegeSource U.achieve.
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