Administrative Assistant - K

Vassar College

Administrative Assistant - K

Department: Admissions Office
Duration of Position: Academic year / Full time
Work Schedule: 45 weeks/year
Employee Type: Staff
Posting Date: 01/22/2021
Union Representation: CWA
Posting Number: AS031P
Pay Rate: $15.00/hour

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged. Vassar College is a smoke-free, tobacco-free campus.

Position Summary and Responsibilities
The Administrative Assistant will provide administrative and operational support to the Office of Admission, particularly as related to processing prospective student applications. This position will report to the Operations and Systems Manager.

Responsibilities:

• Enter information into department databases;
  
• Establish and maintain application files (electronic and paper);
  
• Provide telephone support;
  
• Prepare letters, mail merges, reports or other documents using Microsoft Office tools;
  
• Collate direct mail materials for mailing;
• Maintain supplies and office equipment;
• Coordinate work for student office assistants;
  
• Greet groups of visitors and respond to inquiries.
  
• Performs other duties as assigned by the Supervisor, Director, and Dean.

This position is 45 weeks/year.


Qualifications

• Two to four years of administrative support experience and/or training.
  
• Must have strong data entry skills and attention to detail.
  
• Strong communication, telephone, organizational, and computer skills required.
• Knowledge of and facility with Microsoft Office programs: Word including mail merge, creating labels, and posters, and Excel including creating and managing spreadsheets.
  
• Experience with fielding a high volume of emails, web, and Windows tasks required.
• Must have the ability to interact effectively with diverse communities, including all members of the College, alumni, high school administrators, applicants, and parents.
  
• Must maintain confidentiality and be able to work independently.
  
• Proficient at managing multiple tasks with accuracy and timeliness with little supervision.
  
• Demonstrated professional, problem-solving demeanor at all times but especially during stressful situations.
  
• Must be able to effectively manage deadlines and multiple, competing priorities.

Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.

For full consideration applicants should apply by:

All applicants must apply online at: https://employment.vassar.edu/postings/1730.



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