Coordinator, Programs



Classification Title:

Coordinator, Programs

Job Description:

Manage and coordinate all aspects of the weekly late-night program GatorNights

  • Responsible for management and coordination of the weekly late-night program including but not limited to program development, program management, risk management, and on-site event management
  • Responsible for coordinating space reservations, securing necessary event supplies and rentals for each event
  • Responsible for developing a strategic schedule for events for academic year that aligns with department mission, supports initiatives, and encourages co-sponsorship between organizations
  • Manage and implement plan for effective area communications; ensure messaging and image are aligned with department’s mission and values
  • Responsible for creating initiatives designed for individual or group participation that encourages growth and sustained participation
  • Coordinate with other departments across campus including but not limited to the Division of Student Affairs, University Police Department, academic units and other campus partners
  • Analyze data, and compile reports to support or inform management decisions and unit goals.
  • Ensure student participation and input in all phases of program development and implementation
  • Interpret and ensure compliance with appropriate university policies and guidelines related to general regulations and procedures, students, student organizations, safety, and event management
  • Assist in the development and implementation of appropriate policies, procedures, and guidelines for late night programming and related processes
  • Responsible for financial management including planning and monitoring budgets, appropriate expenditure controls, record keeping, and compliance with financial guidelines and procedures
  • Manage all aspects of performer contracting process (e.g contract negotiation, preparation, and management)
  • Responsible for developing and maintaining current information on performers and agencies


Responsible for management of student staff and volunteers

  • Recruit, hire, train, supervise, and schedule programming student staff for area
  • Responsible for administrative functions related to employee time approval and reporting, performance evaluation, and related human resources functions for unit
  • Plan and manage the day-to-day operation including establishing work priorities and workflow; develop goals relevant to the area and provide direction and leadership for goal accomplishment.
  • Plan and implement job training programs for employees on operation, safety, customer service, and related topics
  • Assist with the development, appropriate dissemination and enforcement of specific policies, procedures, and guidelines for program participation, facility and equipment use.
  • Recruit, train, and manage student volunteers as needed


Responsible for management of night-time programs

  • Responsible for management and coordination of night-time programs for student population including but not limited to program development, program management, risk management, and on-site event management
  • Responsible for coordinating space reservations, securing necessary event supplies and rentals for each event
  • Responsible for developing and maintaining collaborative relationships in programming efforts with other UF departments or academic units


Assist with on-site event management for registered student organizations as needed

Develop reports, handle special projects and other duties as assigned

  • Serve on Division of Student Affairs or University of Florida committees as needed
Expected Salary:

$45,000; Annually

Minimum Requirements:

Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience

Preferred Qualifications:
  • Demonstrated knowledge and experience in event planning and implementation as well as experience in advising students at the college or university level
  • Knowledge of student development theory, developing learning outcomes, and the experiential learning process
  • Proficiency with computers and basic software applications
  • Communication skills (verbal and written)
  • Customer service skills
  • Interpersonal skills
  • Ability to supervise, train, and schedule building management and support staff
  • Ability to develop and conduct training activities for students
  • Function effectively in a fast-paced environment with frequent interruptions
  • Understand, interpret, and apply rules, regulations, policies, and procedures
  • Handle multiple projects or tasks simultaneously
  • Work as part of a team in a multi-cultural environment
Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume and list of references.

Background check is required

Normal work schedule is Monday through Thursday, 08:00 am to 05:00 pm; Friday, 3:00pm – 12:00am

  • Flexibility to adjust schedule may be required (including frequent evenings and weekends) depending on the demands of position and/or department needs.


Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

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