Working
title (if applicable): Project Finance and Administration
Director
Role/Level/Range:
ATP-4-PF
Starting
Salary Range: Commensurate With
Experience
Employee
group: Full time
Employee
subgroup (FLSA Status):
Exempt
Position
Type: New
Schedule
(hours/days): 8:30 am to 5:00
pm
Personnel area (School): Academic and Business
Centers
Org unit
name and #: Jhpiego -
60000109
Department name:
Jhpiego
Reports to (Job
title):Reports to (Job
title):Finance
Director
General
summary/purpose:
The Project Finance and
Administration Director will oversee the financial planning,
management and reporting activities for aGlobal Health Security Agenda (GHSA) project that
will be implemented in multiple countries across several regions.
The project aims to improve
prevention of avoidable epidemics including naturally occurring
outbreaks and intentional or accidental releases of dangerous
pathogens; improve ability to rapidly detect threats early,
including detecting, characterizing, and reporting emerging public
health threats; and respond rapidly and effectively to public
health threats of international concern. This includes
strengthening the capacity of national laboratory systems,
surveillance systems, human resources, and emergency response
operations. The project will
operate over an anticipated five-year
period.
The Project Finance and
Administration (F&A) Director will work closely with the
Project Director, Executive Management Team, Global Program Staff,
and project country offices to ensure timely and accurate
financial, contractual and administrative management,
representation, analyses and reporting to the project management
team, partners and agencies external to Jhpiego. S/he will be
responsible for the oversight of budgeting, monitoring and
performance of all funding streams for the project. The F&A
Director will also ensure financial systems and reports are
compatible with standard accounting practices and follow Johns
Hopkins University and Jhpiego policies, as well as CDC rules and
regulations. S/he will provide capacity building, coaching and
mentoring of finance staff worldwide, and local partners, by
developing learning activities and materials to support capacity
building. This position is directly accountable for the financial,
contractual and administrative compliance of the
award.
Specific
duties &
responsibilities:
Ensure accurate financial,
contractual and administrative reporting of the project compliant
with Jhpiego andCDCrules and regulations, and terms
and conditions of the
award
Ensure effective program start-up
including developing necessary financial tools, templates and
manuals for use by program, country teams and
partners
Oversee day-to-day coordination of
financial activities ensuring cost
efficiency
Lead development of annual budgets
and provide guidance for local country finance staff to ensure all
project activities and local costs are accurately
budgeted.
Prepare monthly, quarterly, and
annual financial reports by consolidating and utilizing financial
information from various sources including but not limited to SAP,
QBE, and internal financial forecast and labor
data.
Oversee and manage all sub-grants
budgets and ensure subaward management policies and processes are
in place, ensuring compliance and reporting of sub-awardee, and
building their capacity as
needed
Ensure that Jhpiego human resources
and administrative procedures are in place for
project
Overseeproject’s day-to-day cash
needs, payments, procurement, contracts, sub-grants,
reviewing/processing invoices, district office start-up, operation
systems, policies and procedures, consultant
payments
Provide
guidance to project team members regarding the financial
requirements of the project and office operations in compliance
with CDC, Johns Hopkins University, and Jhpiego procedures and
policies
Lead the development, monitoring,
and review of project budgets; conduct monthly financial analysis
with project and country teams and budget vs. expense reports to
determine reasonableness of variances and take appropriate actions,
as required in consultation with Project Director and relevant
staff
Facilitate the work of external
audits and ensure that financial records are properly maintained
and readily available during
audits
Ensure
that CDC resources are appropriately directed to
projectpriorities and are in line with
project work
plans
Provide financial reports, including
pipeline analysis, quarterly project reports, and other ad hoc
reports as requested by the
donor
Perform pipeline analysis, including
review of accruals and commitments of the current portfolio to
ensure projects operate within allocated budgets and according to
the contractual terms and ensure validity of the
same
Monitor burn rates, subaward
financial expenses and budget to actual reports and make clear
recommendations for
implementation
Mentor, support, an oversee the work
of a team of highly qualified staff to ensure alignment of their
efforts in concert with project goals resulting in rapid and
sustainable
results
Ensure that Jhpiego HR and
administrative procedures are in place for the project and staff
and compliant. These include time keeping, tracking of leave, sick
days, absence, personnel employment records, and other human
resources
actions
Under the direction of the CFO’s
office, support all financial, compliance or funder audits
requiring review of CDC program funds and
expenditures
Minimum qualifications
(mandatory):
BA in Finance, Economics,
Mathematics or related field required, MBA
preferred
5
years’experience in administrative and financial management in donor
funded managing grants or contracts of a similar scope of work and
budget (>$25million) and proven results successfully staying
within budget and compliant with all donor and organizational
requirements;10 years’ experience
preferred
Experience with financial analysis,
financial reporting, cash flow analysis, budget development and
forecasting, preferably on international health
projects
Experience providing financial
planning and management, human resources and procurement for
projects in Sub-Saharan
Africa
Previous direct supervisory
experience of professional and support
staff
Knowledge
of USG cost principles, including CDC regulations, GAAP accounting
rules and grants contract
management
Demonstrated experience organizing resources and establishing
priorities
Demonstrated experience leading a
capacity-building approach for CSOs, providing capacity building
assistance at individual and organizational
levels
Subcontract or sub-agreement financial management
experience
Knowledge
of financing mechanisms - contracts and grants and their relevant
terms and
conditions
Experience
developing and/or implementing finance and accounting policies,
procedures and
systems
Knowledge of U.S. Government
financial management rules and
regulations
Proven ability to work with a wide
range of local organizations and
people
Strong interpersonal and
team-building skills with significant experience building strong
host country national
team
Excellent
verbal, written, interpersonal, and presentation
skills
Experience
hiring and supervising
personnel
Excellent
skills in facilitation, team building, and
coordination
Ability to
coach, mentor and develop financial and administrative capacity of
project
staff
In depth
knowledge financial software applications, databases and
spreadsheets, including QuickBooks Enterprise, and Microsoft
Office
Ability
to travel nationally and internationally up to 30% of the
time
Jhpiego
The successful candidate(s) for this position will be subject to a
pre-employment background check.
If you are interested in applying for employment with The Johns
Hopkins University and require special assistance or accommodation
during any part of the pre-employment process, please contact the
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