Initial Licensure Field Placements Coordinator

Aurora University seeks talented staff and administrators who are passionate about supporting an inclusive community dedicated to the transformative power of learning.

Position Purpose: The Coordinator, Initial Licensure Field Placements supports learning by working closely with the Director of Field Experiences/Placements and the partnership school districts to secure field experience placements for the School of Education teacher candidates. The Coordinator maintains databases, communicates with school district personnel, works with faculty to secure methods placements, knows how to work with Livetext, has extensive technology experience and expertise in Excel, Databases, the entire Word Suite of applications and tools, has the ability to multi-task, has outstanding attention to detail and can work in a fast-paced environment.

Core Competencies:

  • Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  • Upholds the Mission Statement:Aurora University an inclusive community dedicated to the transformative power of learning.
  • Handles all information with tact and discretion and recognizes the confidential nature of university business.
  • Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

  • Essential Job Functions:

  • Collects and processes all field placement applications using Access database or other database platform.
  • Processes placement requests for practicum/methods and student teaching candidates.
  • Processes placement requests from instructors seeking lab/practicum experiences in local school classrooms.
  • Acts as liaison to districts/schools to follow up and maintain on-going communication regarding placement requests.
  • Notifies methods/student teacher candidates of placement and requirements associated with placement.
  • Maintains Access database or other database platform of all student placements.
  • Creates reports and queries of placement information as requested by other faculty/staff.
  • Collects all cooperating teacher information including W9 honorarium forms to be processed to the Business Office.
  • Collects and manages all student paperwork required for student teaching ie: physical forms, TB, updated FP, etc.
  • Oversees clinical placement secretary functions pertaining to the position: ie: student files, requests made my SOEHP faculty/staff.
  • Acts as a liaison to the Kane County ROE for purposes of teacher candidate placements.
  • Maintains on-going communication with students regarding questions/inquiries .
  • Updates all field experience applications, manuals, notices, Moodle sites, etc.
  • Records and maintains all minutes from meetings related to field experiences ie: supervisor meetings, etc.
  • Gather and enter data and create reports regarding meeting diversity requirements for each teacher candidate.
  • Support and enter school and cooperating teacher information into LiveText Field Experience Module.
  • Support Livetext functions for faculty.
  • Processes and sends requests for honorariums for cooperating teachers.
  • Assists teacher candidates, university supervisors, staff and school districts with information about placements either by mail, phone or in-person.
  • Assists the Director of Field Experiences/Placements.

  • Essential Job Requirements:


    • High School Diploma required; College Degree Preferred


    • Technology, Databases, Microsoft Word Suite; Livetext; Business Office or Education Office


    • Strong communication and interpersonal skills
    • Proficient in computer knowledge: Databases, Microsoft Word Suite
    • Strong organizational ability and flexibility to meet ongoing job deadlines
    • Ability to work in a fast-paced office environment
    • Attention to detail

    Physical Requirements:

    • This is a Face-To-Face Position (This is not a Remote position)
    • Be Able to sit for long periods of time
    • Ability to life 10+ pounds
    • Ability to interact on the phone, in-person and/or via the internet or another media technology platform
    • Ability to move about the campus or meeting sites
    • Ability to move chairs from space-to-space

    Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Please send resume with cover letter and contact information for three references including name, telephone and email address.

    Apply to:

    Aurora University
    Human Resources
    347 South Gladstone Ave
    Aurora, IL 60506
    630-844-5650 - fax - email

    Aurora University is an Equal Opportunity Employer.

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