Assistant Director, Space Management

Assistant Director, Space Management

The Planning and Design Management (PDM) department within the Facilities Planning and Management Division works closely with campus and community constituents to envision, plan, design and sustain, in conjunction with the Capital Project Management department, the University's capital program. The capital program includes constructing new buildings, renovating existing buildings, and shaping landscapes and open spaces. The PDM department is responsible for planning, building and landscape design, space utilization, programming, interior design, signage, and coordination with Authorities having Jurisdiction. Guided by the University's mission and vision, and informed by the University's Strategic Plan, Master Plan, and Framework Capital Plan, the interdisciplinary team of professionals in the department and wider FPM Division works closely with University Leadership, faculty, staff and students in overseeing capital projects from inception through occupancy.

The Assistant Director of Space Management within the Planning and Design Management (PDM) unit oversees the University's growing space inventory of over 2.8 million gross square feet (in 2019), and is responsible for planning and managing all space documentation and utilization related to CUA facilities, including academic, research, residential, student life, athletic, and administrative space. The role includes facility master planning, programming and planning of interior space, space utilization analysis, and space inventory management. The Assistant Director, Space Management, is responsible for the launch, management, utilization, and updates to the University's "FM Systems" space management database, including space definitions, standards, measurements, and other parameters necessary for efficiency and effectiveness of the data, its accuracy, and analysis. The Assistant Director, Space Management, is also responsible for the management and coordination of academic, administrative, and other University departmental space and personnel as needed to ensure efficient and effective utilization of University resources, working closely with other Facilities Planning and Management staff, the University Registrar, Department of Public Safety, Technology Services, and other University staff and administration as needed, and with professional design consultants engaged in University Projects.

Responsibilities
Responsible for management of the University's space inventory and architectural CADD base plans, including continuous verification of occupancy and utilization, ongoing coordination with Facilities staff, academic and business units to obtain and incorporate up-to-date space related information in Space Management documents. Develops and publishes policies related to space management and allotments through appropriate due diligence and collaboration with senior University decision-makers. Facilitates meetings with University administrators and departments as needed for the purpose of programming and forecasting each department's space allocations, move management, and space needs assessments. Works closely with the Director, Planning and Design Management and the AVP Facilities Planning and Management to ensure that University space is developed and utilized efficiently and in alignment with the University's Master Plan to support the primary functions of the University over the long term.

Develops and generates reports on space allocation, functional adjacencies, space utilization analyses, or other space needs as required by administration, staff, and consulting professionals to better inform the planning, design, and allocation of University space. Ensures that University's space inventory database captures characteristics that relate to code requirements and space standards such as space function, accessibility, sustainability, and historic resources, as appropriate. Functions as an authorized University representative in coordinating and directing professional consultants and vendors of projects related to space planning, programming, and the space inventory database and architectural CADD base plans in order to maintain project scope, schedule, budget, and program.

Defines and manages project scope, quality, budget and schedule through planning, design and installation. With the assistance of appropriate discipline experts, develops cost estimates and budgets for interior design projects. Oversees the accurate development of initial planning concepts through completion of contract documents. Assures timely review by appropriate University Administrators and Departments.

Leads/oversees interns in the Planning and Design Management (PDM) department, particularly in the continuous development and maintenance of the University space inventory and architectural CADD base plans.

Qualifications
Bachelor's degree in Interior Design, Architecture, or related degree with licensure required. An equivalent combination of education and experience may be considered. LEED AP (Leadership in Energy and Environmental Design) preferred. Minimum of six (6) years experience in interior design, architecture, or facilities field, with specific experience in Space Management and Space Inventory Management. Excellent CADD skills, Excel, PowerPoint and other database management capability. Experience using Space Management System required - 1-2 years. Experience using 'FM Systems' is a plus. Excellent graphic, written, and verbal communication skills. Must have excellent "people" skills, including listening skills and ability to communicate space related issues effectively.

For more information and to apply, visit: https://staff-cua.icims.com/jobs/9946/assistant-director%2c-space-managmnt/job

jeid-82089c1b051c42e69fd6be45b92ce9ea