Academic Operations Coordinator

Posting Details



Job # 036769 Department Code 22602-4411 Department University College Job Title Academic Operations Coordinator Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description

The Academic Operations Coordinator plays a critical role as the primary liaison with departments across campus and Syracuse University Human Resources for contracts and payroll processing for part-time and adjunct faculty assigned to University College courses, as well as for Syracuse University Winterlude, Maymester and Summer Sessions.

Qualifications

Bachelors degree. Minimum of 3 years of experience in higher education, preferably in an academic affairs unit.

Job Specific Qualifications

Expert knowledge of PeopleSoft applications, specifically HRSA payroll system.
Exceptional organizational skills and accuracy.
Refined attention to detail, independent thinking and ability to work collaboratively in a dynamic team environment.
Demonstrated ability to multi-task, operate independently, take initiative without direction, and prioritize time and resources to meet project deadlines.
Expert knowledge of University procedures, protocols and organizational structures.

Responsibilities

Serve as central administrative support for Academic Affairs Office.
Serve as liaison between instructional staff/faculty and Academic Affairs to initiate and guide instructional staff/faculty through processes such as onboarding and the evaluation portfolio.
Maintain and coordinate instructional staff/faculty communication and community such as the Blackboard organization and quarterly meetings.
Attend BPS instructional staff/faculty meetings and curriculum committee meetings; function as recorder and communications manager.
Orchestrate multiple activities to accomplish goals, keep accurate and current records in a logical organized manner that is accessible to others.
Share responsibilities as Academic Affairs budget manager, responsible for monthly reconciliations, processing IDs, requisitions, invoices, purchase orders, and journal entries.
Train, manage and direct temporary staff (1-2 individuals) including planning work, accurately determining the length and difficulty of tasks, and setting clear, realistic, and time bound objectives.
Project management of specific events, primary resource for iModules use, and communications coordinator.

Manage payroll processing for course and programs; gather instructor assignments and pay information; Manage processing with Human Resources for generating appointment letters, input salaries on system, interface with academic departments to reconcile instructional compensation; Troubleshoot and resolve issue with processing pay requests.

Build, update and continually improve enrollment reports and reporting procedures; Report planning and distribution, to include historical analysis of past courses.

Provide course management and assistance to include class set up and room assignments as requested.

Physical Requirements Tools/Equipment Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEOC

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link https://www.sujobopps.com/postings/85826 Job Posting Date 01/21/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants