Administrative Assistant

Posting Details

Position Title

Administrative Assistant

Job Description

The Administrative Assistant assists in the daily operational management for the including budgeting, customer service, and administrative support duties. This position will support both the Department of Academic Affairs and Enrollment Management.

ESSENTIAL DUTIES include, but not limited to:
•Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
•Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; maintains web pages; schedules and prepares for meetings and/or special events.
•Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
•Assigns and supervises the work of student employees.
•Serves as operational liaison to other departments, campus, and community
•Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
•Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
•Performs other duties of a similar nature or level.

Required Qualifications

High School diploma or GED .
One year of specialized training in office administration or business management.
Three years of administrative support or related experience.

Preferred Qualifications

Physical Demands

Sedentary work; exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

FLSA

Non-Exempt

Additional Demands

KNOWLEDGE SKILLS AND ABILITIES
• Office principles and practices
• Budgeting principles
• Organizational structure
• Various software applications, especially Microsoft Excel
• Customer service
• Computer applications
• Organization and time management
• Various office equipment
• Verbal and written communication
• Communication, as applied to interaction with students, coworkers, administration and the general public

Hours of Work

Monday – Friday 8:00am – 4:30pm
Occasional weekend assignments related to Commencement activities are anticipated.

Posting Number

S147P

Open Date

01/25/2021

Priority Deadline

02/08/2021

Open Until Filled

Yes
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
2. * How many years of Administrative support experience do you have?
   • 0-2
   • 3-5
   • 6-9
   • 10 or more
3. * Please describe any previous experience you have working in a customer service enviornment
   
   (Open Ended Question)
   
   
4. * Are you available to work weekends?
   • Yes
   • No

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter
3. Transcripts (unofficial)
4. References (3-5 with contact information)

Optional Documents