Wisconsin, United States
Salary Not Specified
Jan 21, 2021
Employment Type
Full Time
Job no: 230840-US
Work type: Staff-Full Time
Location: Madison
Categories: Human Resources, Payroll

Position Summary:

University Housing is divided into five main departments: Administration, Dining & Culinary Services, Residence Hall Facilities, Residence Life, and University Apartments. Whether we're launching new academic support services, testing out a new recipe, renovating resident rooms, organizing welcome events, cleaning our facilities, or inviting a new summer youth camp to campus, everything that we do is to support the mission of the University and fulfill University Housing's goal to be, "The place everyone wants to live."

University Housing is an essential services provider and all University Housing employees are part of this commitment to our residents and guests. University Housing is unique from many other state agencies and university departments because we cannot close as our services must be maintained at all times.

The University Housing Human Resources Department serves all housing employee categories - full time, student, and temporary. Departmental scope ranges from payroll/benefits, to overseeing a robust student employment program and to recruitment, employee relations, leave of absences for the fulltime staff.

Under the general supervision of the Payroll & Benefits Manager, process payroll for approximately 350 permanent University and Temporary Employees, 1,700 Student, and 120 Academic Staff employees from a diverse group of departments within our division. This position works closely with the rest of the Human Resources team in a fast paced, high-volume work environment.

The incumbent in this role is expected to maintain the day to day operations of the Housing Payroll Office, accurately process biweekly and monthly payrolls using a variety of technical systems and programs, resolve payroll & benefits related questions, and provide excellent customer service to employees and supervisors. This position is responsible for the tracking and reporting of worked hours to maintain compliance with the Affordable Care Act, and of lost time for Worker's Compensation reporting. The incumbent in this role will also provide coverage and support in the main Human Resources Office, assisting visitors with employment paperwork and questions.

This position requires decision making, initiative, critical thinking & problem solving, independent judgment & action, discretion, and an ability to effectively communicate with a diverse variety of customers with unique questions and needs. The incumbent in this position is expected to demonstrate a high level of accountability and administrative ability, and must work effectively within a work team.

Human Resources is committed to demonstrating our Division of University Housing Core Values: Care in how we approach people and our work; Creativity in solving problems; Integrity in our interactions with staff and customers; Optimism, focusing on opportunities and positive outcomes; Respect for the differences, strengths, and potential in people; Stewardship of human, financial and natural resources; and Excellence in customer satisfaction and communication.

University Housing is an essential services provider, and all University Housing employees are part of this commitment to our residents and guests. University Housing is unique from many other state agencies and university departments because we cannot close as our services must be maintained at all times.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

1 or more years previous Payroll or Benefits experience preferred.
1 or more years previous experience performing and auditing data entry preferred.
2 or more years previous experience providing customer service, specifically communicating complicated messages preferred.
1 or more years of professional office experience preferred.

Additional Information:

A criminal background check will be conducted on all finalist(s).



Work Schedule:

Office hours are 7:45am - 4:30pm, Monday - Friday; extra hours as priorities and payroll schedule dictate.

Appointment Type, Duration:



Minimum $19.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

Please submit a resume within the online application system by the deadline date listed.

Candidates who apply for this position may be considered for other or future vacancies within University Housing, including those which may have a different work schedule from what is posted in this vacancy.

Online applications must be received by 11:55pm on the deadline listed. Failure to submit complete application materials will result in ineligibility for this position. A criminal background check will be conducted on all finalists. This position is temporarily remote until further notice.

University Housing may communicate with you about your application status using a text messaging service. To opt-out please reply "STOP" to text messages received or contact University Housing HR at or 608-262-2766. Message and data rates may apply.


Ashley Yandre
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jan 21 2021 Central Standard Time
Applications Close: Feb 7 2021 11:55 PM Central Standard Time

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