Administrative Support Specialist I-Acad

Position Details

Requisition Number

S500P

Home Org Name

PY Drug Discovery and Development

Division Name

School of Pharmacy

Position Title

Administrative Support Specialist I-Acad

Job Class Code

DB03A

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Provides varied and high level administrative and technical support to the Drug Discovery and Development department within the Harrison School of Pharmacy, with significant emphasis on more complex administrative responsibilities.

Essential Functions

Advises others on processes, procedures, and services; resolves policy related or procedural problems.

Gathers information and prepares various reports and correspondence; researches and resolves issues.

Provides budget tracking and coordination for a unit or department. This may include coordinating with the Division of Research, Research Associate to provide grants and contracts information for reporting.

Coordinates large or complex projects or events.

Performs specialized technical duties and coordinates processes.

Reviews and verifies documentation for completeness and compliance with policies and procedures.

May assists in the development and maintenance of database.

Participates and/or assists in special activities such as orientations, consultations, and events.

Supports researchers and lab staff in ensuring labs are functioning at their highest capacity. This may include
trouble shooting various issues with lab instruments, coordinating repairs and maintenance, serving as an
emergency contact in the event a incident occurs outside of normal business hours.

Performs a variety of clerical duties, such as: typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.

As an academic position, duties may also include scheduling classrooms, entering course information in to Auburn University student scheduling system ( OASIS ), administrative issues related to student academic or financial status, creating and updating websites, and controlling/maintaining access to facilities.

Education Level

High School Diploma or equivalent

Field of Study

Years of Experience

4

Area of Experience

Experience in administrative support services

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Excellent written and oral communication skills.

Minimum Technology Skills

MS Office

Minimum License and Certifications

None Required.

Desired Qualifications

1. Familiar with Banner software
2. Familiar with Kronos software
3. Experience in budgeting and finance

Salary Grade

28

Salary Range

$22,300 - $37,200

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

7:45am - 4:45pm

List any hazardous conditions or physical demands required by this position

Posting Date

11/12/2020

Closing Date

02/03/2021

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/20199
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts
2. Letter of Recommendation

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. * Do you have a high school diploma or equivalent?
   • Yes
   • No
4. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+