Administrative Assistant

Location
Georgia, United States
Salary
Salary Not specified
Posted
Jan 20, 2021
Employment Level
Administrative
Employment Type
Full Time


Administrative Assistant

Job ID: 223253
Location: Georgia Southern - Savannah
Full/Part Time: Full-Time
Regular/Temporary: Regular

About Us
Join Our Team at Georgia Southern!

Georgia Southern is a dynamic university with three vibrant campuses in Hinesville, Savannah and Statesboro serving the communities in Southeast Georgia. As a Carnegie Doctoral/R2 institution, our world-class scholars instruct about 26,000 students in associate's, bachelor's, master's and doctoral level degree programs. Whether you are seeking the charm of a small town, the traditions of a historical/urban destination near the beach or supporting our military service members and their families, Georgia Southern offers its faculty and staff the best of all worlds!

Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. We are steeped in tradition and devoted to academic distinction in teaching, scholarship and service. In 2018 Forbes Magazine listed Georgia Southern, along with 10 other Georgia companies or institutions, as one of America's Best Midsize Employers. Georgia Southern University is passionate about serving our region while preparing our students to be lifelong scholars, leaders, and responsible stewards of their communities and the world.

Department Information
0410201 - Trio/Student Support Services

Job Summary
Student Support Services. Under the supervision of the TRIO Director, the Administrative Assistant provides support to ensure efficient operation of the department. This position supports staff through tasks related to organization and communication. This position has been identified by Federal Law (Jeanne Clery Act) as a Campus Security Authority (CSA), with significant student and campus responsibilities. CSA 's are obligated to report crimes reported to them which occurred on campus, in public areas bordering campus and in certain non-campus buildings owned or controlled (leased) by the University.

Responsibilities
  • Perform related duties as assigned to support the mission of the University
  • Creates and maintains files for all TRIO program participants
  • Manages front office phone reception, directing calls and taking messages as appropriate
  • Hires, trains, supervises and schedules student workers
  • Manages departmental email, responding to all questions and requests, and direct to appropriate contacts when necessary
  • Provides substantial assistance and support to the TRIO Director in marketing and communication outreach efforts, including maintaining an online presence through website and social media outlets
  • Communicates information (minutes from staff meetings, workshops and/or trainings) clearly to staff, faculty, and/or public
  • Generates and distributes TRIO monthly calendar of events to TRIO participants
  • Maintains office supply inventory and coordinates supply ordering, department facility requests, AV support, and conference/workshop room scheduling
  • Schedule and coordinate appointments, meetings, and events for all TRIO staff
  • File, archive and maintain a system of all TRIO documents, receipts, invoices, expense reports, travel request, budget amendments, purchase orders and check requests
  • Supports the TRIO Director and staff in creation of travel and expense reports
  • Performs related duties as assigned to support the mission of TRIO SSS
  • Coordinates, collects and inputs data as it relates to the preparation of the Annual Performance Report (APR) and program evaluation
  • Assists the TRIO Director in carrying out programs, workshops and projects initiatives and coordinates evaluation of those initiatives
  • Supports pro
  • Possesses a high-level understanding of the overall organizational budget for TRIO Student Support Services and coordinates with Business and Finance to ensure all policies and procedures are adhered to
  • Provides assistance and serves as a resource for TRIO participants as directed
  • Serves as the first point of contact to departments, constituents, and partners; manages and relays incoming questions, requests, and needs and sees them through to conclusion
  • Serves as a liaison between TRIO SSS and other departments/units across campuses and external contacts

Required Qualifications
Educational Requirements
  • High school diploma or equivalent

Required Experience
  • Three or more years of related work experience

Preferred Qualifications
Preferred Experience
  • One-year work experience in higher education
  • Prior experience with TRIO programs
  • Three years of experience demonstrating administrative and analytic support
  • Experience with Blumen Software, Banner, DegreeWorks and other university student information systems.

Proposed Salary
$30,900 - $32,770

Required Documents to Attach
  • Please provide three (3) professional references in the Required Documents to Attach section on your application.

Knowledge, Skills, & Abilities
ABILITIES
  • Consistently exhibit engaging customer service
  • Navigate web access and email with or without reasonable accommodation
  • Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position
  • Proven ability to take initiative to support the Director and team
  • Ability to build and maintain relationships with external and internal constituents with ease and decorum
  • Ability to cultivate and maintain strong relationships with leadership, faculty, staff and external stakeholders/constituencies
  • Ability to work independently
  • Ability to resolve routine and complex matters

KNOWLEDGE
  • Adhere to University policies and procedures to meet Institutional goals and support University's mission for student success
  • Understanding of University policy and administrative processes and procedures and mission and goals
  • Knowledge of professional etiquette and protocol
  • Adhere to University policies and procedures to meet Institutional goals and support University's and SSS mission for student success
  • Proven experience in exercising independent judgment and discretion in managing confidential information

SKILLS
  • Demonstrate commitment to inclusiveness by working well with diverse populations
  • Use effective communication and human relations skills
  • Demonstrate appropriate organizational skills as required for specific position
  • Proven experience in exercising independent judgment and discretion in managing confidential information
  • Proven experience in making independent decisions with confidence
  • Experience in managing multiple projects simultaneously and meet deadlines
  • Plan and prioritize assignments
  • Confidence in maintaining decorum in professional meetings
  • Demonstrated expression of ethics
  • Proven experience in exercising independent judgment and discretion in managing confidential information
  • Professional experience establishing and maintaining communication with other departments and community
  • Experience in planning and prioritizing assignments in relation to existing expectations

Apply Before Date
February 2, 2021

Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at (912) 478-6947 or by email at hrservice@georgiasouthern.edu.

For technical support, please call the Shared Services Center at (877) 251-2644 or oneusgsupport@usg.edu.

Conditions of Employment
  • Georgia Southern University is a Tobacco and Smoke-Free Community.
  • Successful completion of background investigation and legal authorization to work in the US prior to employment
  • Must be able to perform duties and responsibilities with or without reasonable accommodation.

Offers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Southern University, as determined by Georgia Southern University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity
Georgia Southern University provides equal opportunities to all employees and applicant for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the America with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-6947.

Other Information
  • Must be able to perform duties and responsibilities with or without reasonable accommodation.
  • Work generally performed in office environment
  • Workweek may occasionally extend beyond 40 hours
  • May be required to maneuver items weighing up to 25 pounds with or without reasonable accommodation
  • May be confined to workstation performing competitive work for lengthy periods throughout the day

Background Check
Standard

Other Information
Believing that diversity, equity, and inclusion contribute to excellence in the workplace and to the quality of the University's academic environment, Georgia Southern University is committed to recruiting and retaining diverse faculty and staff to support, promote, and serve a diverse student body and promote Inclusive Excellence. Candidates from historically underrepresented groups, whose work furthers the institution's Inclusive Excellence goals, and who bring to campus varied life experiences, perspectives and backgrounds are especially encouraged to apply.


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=39000&JobOpeningId=223253&PostingSeq=1

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