Administrative Manager (PRN25084B)

Utah, United States
$47,650.00 - $53,250.00
Jan 20, 2021
Employment Level
Employment Type
Full Time

The Graduate School Diversity Office seeks an Assistant Director who has experience advancing diversity, equity, and inclusion in higher education. We seek applications for an Assistant Director who is innovative, visionary, collaborative, charismatic and demonstrates a passion for envisioning the next era of excellence and innovation for the Diversity Office. The Graduate School Diversity Office is responsible for developing, initiating, and engaging in practices that facilitate the recruitment, retention, professional development, and graduation of graduate students from historically underrepresented groups (African American/Black, Latinx, American Indian/Alaskan Native, Native Hawaiian/Pacific Islander, including groups that embody intersecting marginalized identities such as LGBT, first-generation/low-income, people with disabilities). Fulfilling these objectives involves collaborating with faculty/staff of graduate programs, Directors of Graduate Studies, Department Chairs, and the university community. The Diversity Office seeks an Assistant Director ready to build and develop innovative initiatives that promote graduate student success, retention, and degree completion.

The ideal candidate must act with the highest degree of integrity, possess political savvy, can engage effectively with all constituencies, inspire the confidence and trust of others, demonstrate the commitment and capacity to serve as an advocate for graduate students, and possess the ability to thrive in a highly complex and decentralized environment. The Assistant Director will report to the Assistant Dean for Diversity.

This position is considered Category IIA: Not required on campus and has the ability to telework remotely for the duration of the University of Utah’s response to COVID-19. An employee hired into this role will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus and Health Academics COVID-19 Telecommuting Agreement.

University of Utah Job ID# PRN25084B - 00155 - Graduate Diversity

COMPENSATION: $47,650 to $53,250

WORK SCHEDULE: Full Time, This is a full-time position, which may include some evenings and weekend hours. Some travel required.


Please note that several of the responsibilities below have been modified to a virtual format during the COVID-19 pandemic. Characteristic duties and responsibilities include:

• Attend national graduate recruitment fairs and events.
• Attend departmental prospective graduate student visitation/preview weekends and deliver presentations as necessary.
• Lead follow up recruitment protocol and prepare summary reports.
• Attend meetings with prospective graduate students participating in the University Visit Program (UVP).
• Prepare summary report of UVP participant evaluations.
• Analyze trends in recruitment and enrollment data to inform future efforts.
• Stay abreast of current research on graduate diversity recruitment.
• Assist in the review of applications for the Ronald E. McNair Graduate Fellowship and prepare award letters.

Retention and Programming
• Plan the annual Underrepresented Graduate Student Social and coordinate logistics.
• Plan and coordinate monthly socials for the underrepresented graduate student population.
• Assist in the review of applications for the Emerging Diversity Scholars Fellowship and prepare award letters.
• Coordinate and attend luncheons with the Emerging Diversity Scholarship Fellowship and the Ronald E. McNair Graduate Fellowship awardees.
• Coordinate and attend monthly gatherings with the McNair Scholars Graduate Network.
• Provide support when needed to the Graduate Student Diversity Council.

Promote Best Practices
• Review diversity strategies outlined in graduate program reviews submitted to the Graduate Council and collaborate (when needed) with the Assistant Dean for Diversity and graduate program faculty/staff to devise stronger practices to improve diversity efforts.
• Research current issues affecting racial/ethnic groups and other marginalized communities in graduate education to inform programming and services.

• Assist in the preparation of grant proposals.
• Serve as the secondary contact for all inquiries (includes responding to phone calls, email inquiries, and occasional walk-ins).
• Disseminate announcements to the Diversity Office graduate student listserv.
• Assist the Assistant Dean for Diversity in preparing the Graduate School Diversity Office annual report.
• Participate in the annual strategic planning for the Diversity Office.
• Oversee Graduate School Diversity Office social media accounts (e.g., Facebook, Instagram, YouTube.)
• Oversee necessary updates to the Graduate School Diversity Office webpage.
• Other duties as assigned.

Embedded within many of these responsibilities include initiating the follow-up protocol and evaluating services, analyzing results, preparing a descriptive report, logistical and programming support, tracking attendance at events, coordinating new events/workshops as necessary.

QUALIFICATIONS: Bachelor’s degree in a related area or equivalency (2 years related work experience may be substituted for 1 year of education). Four years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.

Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

PREFERENCES: Bachelor’s degree (education, ethnic studies, sociology, psychology, or other related areas) and five years of directly-related progressive leadership experience in higher education and underrepresented student success. Master’s degree preferred (higher education administration, education, ethnic studies, sociology, psychology, or other related fields). An equivalent combination of education and experience is allowed.

Demonstrate a commitment to putting students first and show a strengths-based approach to student support. The ideal candidate will have a track record of bringing creativity, passion, and enthusiasm to their work and can articulate how they have used data to inform their decision-making, goal-setting, and program evaluation.

Knowledge, Skills & Abilities
• Working knowledge of the issues and challenges that underrepresented graduate students encounter in academia.
• Strong understanding and appreciation of the community cultural wealth/assets that underrepresented students bring to academia.
• Exceptional time management and organizational skills, attention to detail, and possess a proactive and self-starter attitude.
• Demonstrate ingenuity and creativity with the ability to invent, and problem solve.
• Ability to work simultaneously on multiple projects and demonstrate organizational and prioritization abilities in accomplishing tasks.
• Ability to prepare and present information/reports, both orally and in written form.
• Ability to establish interpersonal relationships with a wide range of constituents, including: diverse campus populations, affinity groups, faculty/staff, alumni, and community partners.
• Proficient in common software programs (Microsoft Office Suite), social media (e.g., Facebook, Instagram, YouTube, Snapchat), and technology in the contemporary work environment (e.g., Slack).
• Ability to make decisions based on current and available knowledge.



The University of Utah is an Affirmative Action/Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), for further information or to request an accommodation. The University of Utah is committed to diversity in its workforce. Women and minorities are encouraged to apply.