Administrative Coordinator

Position Information

Career Opportunity Number 21-007 Position Title: Administrative Coordinator Location Administrative Center Position Type: Full-Time Class Category Classified Staff Job Open Date 01/15/2021 Job Close Date 01/31/2021 Open Until Filled No Initial Screen Date: 02/03/2021 Minimal Qualifications:
  • Bachelor’s degree.
  • Three (3) years administrative management, student support, project management or program related experience.
  • Minimum Education Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Preferred qualifications:

Preference will be given to individuals who possess:
• Knowledge of Raisers Edge software.
• Demonstrated experience of soliciting and cultivating donors to maximize gifting possibilities.
• Demonstrated record of grant writing/proposal success.
• Awareness of the Greater Kansas City fundraising sector as it relates to local foundations and bank trusts.
• Awareness of prospect researching tools.
• Experience with special event delivery and/or coordination.
• Experience working with volunteers/alumni through committee work and special events.
• Experience work with board of directors and key leadership.

Work Hours

Normally scheduled Monday through Friday; however, may be required to work other shifts to include evenings and/or weekends. Schedule subject to change based upon department needs.

Compensation Salary is commensurate with salary and experience. A competitive benefit package is included. Special Instructions to Applicants

Please note:

  • Cover letter and resume are required and must be attached to the online application in order to receive any consideration.
  • Interviews will be conducted by a hiring committee.
Class Summary

Incumbent provide comprehensive and professional administrative support, and assist with strategic planning, financial/accounting management, budget, program design, fundraising, grant management, projects, marketing and public relations for an assigned functional area. Major duties and responsibilities include: managing assigned budget; ensuring compliance with Federal, State, and local laws, regulations, College policies, process, procedures, standards, and requirements; providing highly skilled assistance to executive or Board; scheduling and coordinating events, visits and meetings; preparing lease documentations; processing purchase orders; administering contracts; maintaining database; and preparing analytical or statistical reports. Incumbents may supervise assigned staff.

  • EOE /M/F/Vet/Disabled
Typical Essential Duties

• Plans, schedules, and coordinates events, visits, programs, course and other schedules, and meetings; work may involve reserving rooms and other spaces; contacting and sending out notifications to appropriate personnel, vendors, and other agencies; maintaining calendars; monitoring staff operations; transcribing and sending out minutes; preparing meeting agendas; and administering contracts.

• Support Metropolitan Community College Foundation ( MCCF ) Board of Directors ( BOD ) with scheduling meetings, recording minutes, attending meetings, coordination of meetings, board communications, etc.

• Performs customer service duties to include providing general and specific information to visitors, employees, and students via phone, email, or in person; and responding to concerns or complaints.

• Coordinates district-wide business travel for all MCC employees including Executive Administrators and Directors, faculty, and students. This consists of arranging/booking airfare, hotel, registrations, car rentals, and other travel logistics.

• Coordinates with internal and external personnel, departments, and agencies to communicate information, serve as liaison, represent the department/College, raise funds, and to facilitate departmental operations.

• Performs office management duties to include monitoring inventory; ordering supplies; and conducting facility inspections to ensure cleanliness, safety, and availability of supplies.

• Perform other duties as assigned.

Knowledge

• Knowledge of administrative program coordination principles, practices, and techniques;

• Knowledge of program planning principles;

• Knowledge of project coordination principles;

• Knowledge of research methods;

• Knowledge of budgeting principles;

• Knowledge of troubleshooting and solving administrative program issues.

Skills

• Skilled in planning, coordinating, and implementing administrative program components and activities;

• Skilled in analyzing processes and making recommendations for improvement;

• Skilled in preparing analytical and statistical reports, and policy documents;

• Skilled in ensuring compliance with applicable internal and/or external program requirements;

• Skilled in monitoring and maintaining an administrative program budget;

• Skilled in troubleshooting and solving program issues;

• Skilled in monitoring and evaluating the work of lower level staff;

• Skilled in prioritizing and assigning work;

• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

Positions Supervised
  • No staffing table positions.
Physical Requirements

Positions in this class typically require: feeling, grasping, hearing, fingering, reaching, repetitive motion, standing, talking, visual acuity, and walking. The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly.

Licensing Requirements

None.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education you have as conferred through an official transcript?
    • Have not completed High School/GED
    • High School/GED
    • Associate's degree
    • Bachelor's degree
    • Master's degree
    • Doctorate degree
  2. * How much experience administrative management, student support services, project management, or program related area do you have, as supported by the employment history listed on your application?
    • None
    • Less than one year
    • Between 1 and 2 years
    • Between 2 and 3 years
    • Between 3 and 4 years
    • Between 4 and 5 years
    • Five years or more
  3. How did you learn about this position?
    • Academic Keys
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Dos Mundos
    • Employee referral
    • Facebook
    • HigherEdJobs
    • Jobs.mo.gov
    • Indeed
    • Inside Higher Ed
    • Kansas City Call
    • Kansas City Globe
    • Kansas City Hispanic News
    • LinkedIn
    • MCC Website
    • Monster
    • Other Source
    • Twitter
Optional & Required Documents
Required Documents
  1. Cover Letter
  2. Resume
  3. Transcript 01
Optional Documents
  1. Transcript 03
  2. Transcript 04
  3. Other Document 01
  4. Other Document 02
  5. Curriculum Vitae
  6. Transcript 02
  7. References
  8. Certification
  9. License
  10. Letter of Recommendation 01
  11. Letter of Recommendation 02
  12. Letter of Recommendation 03


Similar jobs

Similar jobs