Administrative Associate

University of North Carolina, Wilmington
North Carolina, United States
Salary Not Specified
Jan 15, 2021
Employment Level
Employment Type
Full Time

Posting Details

Vacancy Number
Position Title
Administrative Associate
Working Title
Administrative Associate
Competency Level
Philosophy & Religion - 32250
Primary Purpose of Organizational Unit

The Department of Philosophy and Religion shares the university’s commitment to excellence in teaching, scholarship, and service. A constituent of the College of Arts and Sciences, the department supports the university’s mission to ground all of its students in the humanities by providing a quality undergraduate education taught by a student-centered faculty who consider their scholarship, research, and service to be essential to effective teaching. It seeks to foster philosophy and the study of religions and to encourage a critical appreciation of the deepest issues of human experience of the past and present, in our own culture and globally. It plays a vital role in the University’s effort to stimulate intellectual curiosity, imagination, rational thinking, and thoughtful expression in its students and in the community.
The Department of Philosophy and Religion strives to maintain a diverse faculty who excel in traditional modes of teaching, research, and service but who are also engaged in innovative approaches to teaching and scholarship. The department has been committed since its inception to internationalization of the curriculum, to community and regional service, and to university-wide and interdisciplinary programs, and it supports the university’s resolution to make technology an integral part of all of its activities.
In all it undertakes, UNCW’s Department of Philosophy and Religion reaffirms the values espoused by the University and the College: diversity, an international perspective, community citizenship, and the pursuit and communication of knowledge as integral to being human.

College of Arts and Sciences Admin - 32000 College
College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position

The Department of Philosophy and Religion within the College of Arts and Sciences at the University of North Carolina Wilmington, invites applications for an Administrative Associate starting  May 2021.
This Administrative Associate position will provide administrative support to the Philosophy and Religion department, assisting chair with administration of growing department of 15 full time faculty plus part time faculty.

Duties will include preparation of correspondence, administrative documents, maintaining information on equipment and other assets, records, reports, class schedules, and travel related matters for faculty, candidates, guests, and visiting lecturers.

This position will maintain departmental budgets using Ellucian Banner System and departmental computer, including planning, logging and processing expenditures and maintenance contracts, coordinating cash receipts, filing monthly audit reports, overseeing general, trust, summer and faculty grant accounts, as well as a teaching lab account, purchasing and distribution of supplies, equipment and furniture.

This position will work with department chair to delegate office responsibilities to student worker(s) for various administrative functions, provides supervision of student worker(s) and monitoring to ensure they complete work accurately and on a timely basis. Greets and interacts with students and other individuals who come into the office and communicates in other ways with department members and College of Arts and Sciences colleagues.

This position will assist chair in administration of undergraduate program, including posting of class schedules, monitoring of majors and minors, updating of departmental policies and procedures manual, copying and other administrative work for faculty, preparations for graduation related events, notifying chair and students if faculty have to miss a class, or assigning such tasks to student worker(s).

This position will assist in special projects or events as requested by chair and/or faculty, i.e., the B. Frank Hall lecture or other lectures or conferences sponsored by the department, or coordinating and monitoring such tasks in conjunction with student worker(s).

This position will coordinate with the Dean’s office and other offices on campus.

This position will ensure that all work performed complies with university policy and procedures and meets university and college-imposed deadlines.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred education, professional skills and experience

-Significant knowledge of office or work unit procedures, methods, and practices
-Ability to use correct grammar, vocabulary, spelling, and office terminology to compose and/or proofread correspondence, reports, and other materials
-Ability to record, compile, summarize, and perform basic analysis of narrative and numerical materials
-Ability to learn and independently apply departmental rules and regulations
-Ability to learn office process and procedures and apply this knowledge in problem-solving and responding to questions and inquiries
-Ability to use judgment in coordinating and monitoring office procedures and workflow, including monitoring of deadlines
-Ability to use courtesy and tact in performing public contact and communication duties that may be sensitive in nature
-University experience or office environment experience
-Ellucian Banner and SSRS experience highly preferred

Required Certifications or licensure

No Required Certifications or Licensure.

Recruitment Range
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Work Hours
8:00AM - 5:00PM
Anticipated Ending Date if Time-Limited

Position Number
Job Posting Date
Posting Close Date
Special Notes to Applicants

Applications will be accepted until 11:59pm EST on January 29, 2021, the position closing date. To apply please complete the online application process available at and attach the following materials as an Adobe PDF document including:

1. Cover Letter – letter of interest
2. Resume

Note that letters of application without the requested components will not meet the application requirements.

Please note that a minimum of three professional references are required for all applications. References will be requested during the screening process. Please direct questions concerning the search to Dr. Theodore Burgh, Department Chair, PAR Administrative Associate Search Committee Chair, at For questions regarding the online application process, contact Ms. Melinda Cooper at

This position is being recruited at the advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

External Link to Posting
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity with UNC Wilmington (2021)?
    • UNCW Website
    • UNCW Facebook Page
    • UNCW Linkedin Page
    • UNCW Twitter Account
    • UNCW Employee Referral
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women In Higher Education
    • Other