Manager of Recruiting & Admissions for Capital Seminary & Graduate School

Pennsylvania, United States
Salary Commensurate with experience
Jan 15, 2021
Employment Level
Employment Type
Full Time


Job Title: Manager of Recruiting & Admissions for Capital Seminary & Graduate School

Employee Type: Professional Staff

Status: Full Time

Job Summary:

This position exists for the purposes of providing leadership and administration of the recruitment and enrollment needs for all Capital Seminary & Graduate School programs. 


Personal Qualities:

  • The desire to grow, develop, and mature, both spiritually and professionally.
  • The ability to create and maintain a Christian professional atmosphere in all internal and external relationships.
  • A spirit of cooperation and willingness to serve others.
  • The ability to handle highly confidential matters in a mature and professional manner.
  • A professional appearance.


Education and Experience:  

  • Bachelor’s degree required; master’s degree preferred
  • Experience leading and managing others and administering department processes
  • Experience in recruitment and admissions within a higher education context required
  • Demonstrated experience in a professional multitask environment
  • Experience in non-profit educational environment helpful


Required Skills/Abilities: 

  • Strong supervisory and leadership skills
  • Capable of prioritizing tasks and delegating when appropriate
  • Excellent time management skills with a proven ability to meet deadlines
  • Excellent organizational skills and attention to detail
  • Computer proficiency and experience with customer relationship management platforms preferred
  • Self-starter and able to handle confidential matters
  • Capacity to function well in a high-paced environment, and flexible to adjust as needs arise
  • Interest in marketing, communication, student recruitment, and the adult learner
  • Excellent verbal, written and interpersonal communication skills, particularly with adult learners and comfortable interacting with community business leaders, pastors, and alumni
  • Service-oriented with excellent customer service, and passionate about adult learners with a desire to help them achieve their academic, professional, and personal goals
  • Exceptional work ethic and ability to work independently and creatively
  • Capability of effectively developing interdepartmental relationships in order to achieve organizational goals


Duties/Responsibilities: Director Role

  • Lead a team that designs and implements all recruitment and admissions functions for Capital Seminary & Graduate School
  • Recruit, interview, hire, and train new staff to support the recruiting and admissions needs
  • Oversee the daily workflow of recruiting and admissions for Capital Seminary & Graduate School
  • Provide constructive and timely performance evaluations for recruiting and admissions staff
  • Serve as internal liaison with other departments to enhance communication and working processes related to Seminary and Graduate enrollment
  • Assure recruiting and admissions efforts are done with excellence, integrity, and proactively


Promotion of the College
  • Plan, promote, and run information sessions
  • Assist in the planning of special days for prospective students to visit
  • Represent LBC | Capital at selected recruiting events
  • Assist in strategizing of feeder schools, churches and establish procedures to service those institutions
  • Assist in planning of trips to other institutions to recruit transfer students


  • Work with the Marketing department and VP of Seminary & Graduate Education to identify and build lead generation initiatives
  • Work with the Marketing department and VP of Seminary & Graduate Education to identify and build relationships and partnerships toward lead generation
  • Guide prospective students to the point of applicant
  • Study and become educated about Capital programs, so as to speak and answer intelligently about them
  • Cultivate a desire in prospective students to attend LBC | Capital
  • Recruit students for Seminary and Graduate programs in all locations with targeted goals
  • Communicate and follow-up with prospective students/applicants on a consistent basis
  • Use lead information collected through other websites to actively recruit students
  • Speak with “walk-ins” and other prospective students pursuing a degree
  • Respond to phone calls, emails & web inquiries
  • Make outbound connections with prospects in the recruitment funnel
  • Host prospective students and families by scheduling interviews and touring campus
  • Develop marketing and recruiting strategies toward connecting with quality mission-fit students
  • Seek out opportunities to engage and meet prospective students by participating in various recruiting events locally, regionally, or nationally
  • Develop and implement recruitment activities and yield strategies to attract prospective students to the Campus and meet the enrollment needs of LBC | Capital
  • Use information from pastoral references, other student references, and lists of local churches found in national denominational lists to cultivate relationships with pastors/staff at those churches, to create additional recruiting opportunities.


Admission Services
  • Receive and process applications for admission.
  • Guide students from applicant status to accepted and matriculated student
  • Contact students to request admissions documents
  • Assist with filing incoming admissions documents
  • Apply documents to student’s records
  • Follow up with students as documents are received and processed
  • Inform students of impending deadlines
  • Assist students in initial course selection and registration as necessary and/or refer students to academic advisors when necessary.
  • Gain an awareness of the various procedures necessary for student success at LBC | Capital in      order to best serve adult learners


  • Prepare monthly recruitment reports
  • Maintain prospective student database in CRM & Nexus Student
  • Participate in review of marketing materials
  • Learn and test new recruitment strategies – training as needed in best recruitment practices
  • Compile, assess and interpret student data, event outcomes, recruitment trends, market area trends and report findings to VP of Seminary & Graduate Education
  • Perform other duties as assigned

Interested and qualified candidates should submit the following: cover letter; resume; and spiritual testimony to

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