Wisconsin, United States
Salary Not Specified
Jan 14, 2021
Employment Type
Full Time
Job no: 230452-LI
Work type: Staff-Full Time
Location: Madison
Categories: Dean, Director, Executive, Health Care, Medical, Social Services, Management/Supervisory

Position Summary:

The Department of Pediatrics (DOP) Department Administrator serves as the designee of and reports directly to the Chair. The Chair and Administrator provide leadership to the management team and are responsible for oversight of the department's research administration and educational services. Both the Chair and the Administrator are jointly responsible to the executive leadership of the University of Wisconsin School of Medicine and Public Health (SMPH) and UW Health (UWH) for the conduct and activity of the department. The Administrator is directly responsible to the Chair for the management of the department's $104 million clinical, educational, research, service, and administrative annual budget. The Administrator plans, directs, coordinates, monitors, and evaluates all administrative and financial operations and activities related to the department's mission.

The DOP currently has over 500 employees consisting of approximately 185 paid faculty, 40 advanced practice providers, 165 staff, 70 residents and fellows and 50 graduate and undergraduate students. The Department is comprised of 16 divisions with 9 ACGME-accredited fellowships. DOP providers care for patients at the American Family Children's Hospital (AFCH), UnityPoint Health Meriter, SSM Health St. Mary's, the Waisman Center, multiple primary care clinics in the greater Madison area, and outreach sites in Wisconsin and Illinois.

The SMPH has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for
eliminating health disparities. As such, it is essential that applications from candidates who have the
skills and commitment to foster and promote the values of diversity, equity, and inclusion are encouraged. The DOP has a goal of striving to be an anti-racist department and has undertaken a multifaceted initiative to address this.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Master's Degree required. Preference will be given to candidates with degrees in Business, Business Administration, Health Services Administration, Public Administration, Public Health, or significant related experience.

Minimum Years and Type of Relevant Work Experience:

Ten or more years of progressively responsible professional experience with a record of significant accomplishments in managing complex organizations/departments/programs is required, preferably in an academic medical center. Must have a demonstrated understanding of the academic medical center's multiple missions of teaching, research, clinical and community service.

Ongoing position requirements:

- Maintain a deep knowledge of academic medicine and strategies for success.
- Guide, lead, motivate and assess professional teams.
- Participate in strategic planning and leadership by presenting and implementing ideas and processes.
- Demonstrate a commitment to diversity, equity, and inclusion that is evident in all aspects of administrative decisions and practices.
- Participate fully as a member of the Department Executive Council.
- Assess new issues quickly and make wise decisions.

- Inspire confidence and create trust.
- Clearly articulate information in oral and written communication.
- Demonstrate excellent interpersonal skills with a variety of stakeholders within the department, school, campus and outside of the institution.
- Articulate the importance of striving to be an anti-racist department.
- Demonstrate a genuine commitment to courteous, sincere, and sensitive service and a positive, caring, patient and tolerant attitude in all interactions.
- Perform quality work. Value accomplishments and show enthusiasm and pride in one's output.

- Demonstrated ability with best practices in finance/budgeting, clinical revenue generation, human
resources, grants administration, IT, marketing/communications, personnel development/management, and physical plant.
- Proven negotiation skills.
- Ability to provide values-based leadership and to promote this in others.
- Work well under pressure, prioritize workload effectively and delegate responsibility as appropriate.

Additional Information:

To see the principal duties of this position, please click on the "List of Duties" link above.



Work Type:

Full Time: 100%

Appointment Type, Duration:



ANNUAL (12 months)

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. This application will also require submission of three professional references, including your current or most recent supervisor. References will not be contacted without advance notice.


Kelsey Scholtens
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:


Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jan 14 2021 Central Standard Time
Applications Close: Feb 19 2021 11:55 PM Central Standard Time

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