Administrative Specialist



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Working Title Administrative Specialist Department Kentucky Campus Compact Compensation Title Position Number 30024450 Position Status Grant Work Schedule

M-F 8:15 – 4:30

Hours per Week 20 Months per Year 12 Commitment to Inclusive Excellence

Northern Kentucky University embraces inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

We are an Equal Opportunity/Equal Access/Affirmative Action institution.

Purpose of Position

The Kentucky Campus Compact (KyCC) Office Manager will provide organizational expertise and oversight for the general running of the organization. KyCC is housed at NKU which serves as the fiscal agent for KyCC. When fully staffed, there are 4 FT and 2 PT permanent staff and 5 FT and 2 PT annual staff. The Office Manager will be supervised by the executive director and will work closely with all KyCC staff members.

Primary Responsibilities

Process and track all human resources and procurement paperwork including documents such as PARs, new hire paperwork for staff and AmeriCorps members, vendor forms, and personal services contracts. Use NKU SAP systems to process these documents. Create in-house records, using Salesforce software when applicable.

Process invoices and payments and track through the use of SAP, including invoices such as VISTA participation fees, KyCC membership dues, contractors and general vendors. Pay AmeriCorps VISTA payments and monitor AmeriCorps payment records. Meet regularly with the Accountant to discuss expenditures.

Provide oversight of KyCC Standard Operating Procedures, making sure all SOPs are documented and reviewed and updated annually. Organize and staff the hiring process of any new staff members.

Manage physical space, equipment and supplies for KyCC staff including ordering, tracking and replacing items. Order and make arrangement for the delivery of Gear and supplies for AmeriCorps members..

Build collaborative relationships with NKU offices such as Human Resources and Procurement; the AmeriCorps VISTA unit, and with Campus Compact Independent Affiliates Office Manager staff.

Provide leadership for other office management projects or initiatives at KyCC and perform other duties as assigned.

Participate in KyCC staff meetings and trainings.

Qualifications

Minimum of associate’s degree

Strong technology skills with Microsoft Office suite especially Excel, Google drive platform, and the ability to quickly learn new programs.

Salesforce experience preferred.

Minimum Education Associate Degree Preferred Education Associates Degree Minimum Experience 5 years Salary Pay Grade S67
Requisition Number 2021S1308 Job Open Date 01/14/2021 Job Close Date Open Until Filled No Quick Link https://jobs.nku.edu/postings/9922 Is this an internal only posting? Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. References


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