Functional Administrator (Systems Administrator)

Position Details

Requisition Number

S574P

Home Org Name

Procurement and Business Services

Division Name

VP for Bus-Fin & CFO

Position Title

Functional Administrator (Systems Administrator)

Job Class Code

HC91

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Coordinates operation and maintenance for Procurement and Business Services’ highly complex third-party technology platforms including, but not limited to, Jaggaer, Concur Travel & Expense Management, JP Morgan Single Use Account and Procurement Card programs. This includes ERP integrations, maintaining customer roles, tables, and creating complex forms and workflows.

Essential Functions

1. Serving as the Systems Administrator for Procurement and Business Services, performs maintenance, implementation, training, troubleshooting and support to technology platforms to optimize processes, workflows, policy compliance, and end-user experience.

2. Develops, leads and supports technology project plans, which outlines project tasks, requirements, milestone dates, status, allocation of resources, testing, documenting, and communicating system functionality and its impact to stakeholders.

3. Evaluates and identifies opportunities to enhance user experience and increase the use and value of the Procurement Service Center’s technologies.

4. Collaborates with Procurement and Business Services teammates, University constituents, and other strategic partners to identify areas of improvement within existing functionality and evaluate ROI of potential system enhancements.

5. Acts as a liaison in the updating and development of training and communication materials related to the Procurement and Business Services systems.

6. Supports ongoing administration of the Procurement and Business Services’ technology platforms at a departmental level while ensuring all applications and integrations are functioning properly and troubleshooting system-related issues on a daily basis.

7. Communicates system-related issues and enhancement requests between third party software suppliers and internal stakeholders.

8. Prepares weekly and monthly staff statistics ensuring quarterly reports mandated by senior leadership or the State of Alabama are prepared accurately and within the specified time period. Prepares vendor spend reports to be used in developing negotiation strategies.

9. Works on special projects and performs other duties as assigned.

Education Level

Bachelor's degree

Field of Study

Degree in Business, Industrial & Systems Engineering, Computer Engineering, Management Information Systems, or related field.

Years of Experience

4

Area of Experience

Experience in systems administration or systems design; data reporting and analysis.

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

- Experience with system implementations
- Experience in troubleshooting system issues and working with other groups to prioritize and resolve the issues
- Experience in Process Improvement
- Experience acting as a liaison between internal associates and external suppliers to resolve concerns
- Procurement background
- Advanced oral, written, and interpersonal communication skills.
- Strong presentation and facilitation skills to communicate with and persuade a wide range of audiences
- Knowledge of P2P processes preferred
- Experience with Procure-to-Pay software

Salary Grade

34

Salary Range

$45,100 - $75,100

Job Category

Information Systems/Technology

Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date

01/14/2021

Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/20153
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. * Do you have a Bachelor's degree or higher in Business, Industrial & Systems Engineering, Computer Engineering, Management Information Systems, or related field from an accredited institution?
   • Yes
   • No
4. * Do you have 4 years of experience in systems administration or systems design; data reporting and analysis?
   • Yes
   • No
5. * Please describe your related experience in detail and provide the job titles of the positions in which you obtained it.
   
   (Open Ended Question)