Accounts Payable Manager

Embry-Riddle Aeronautical University
Florida, United States
Salary Not Specified
Jan 14, 2021
Employment Type
Full Time
Job Description

Embry-Riddle Aeronautical University invites applications for the position of Accounts Payable Manager. The Accounts Payable Manager leads the day-to-day operations of the Accounts Payable Department, including supervision of six full-time staff, supplier relationships, timely processing and payment of invoices, employee expense reports and oversight of the University’s Corporate Card (procurement card) Program. The Accounts Payable Manager is responsible for maintaining effective internal controls and safeguarding of assets in accordance with University policies as well as compliance with applicable laws and regulations.

Key Responsibilities:

  • Oversees the recruitment, development and management (hiring, training, assigning, and directing work-flow) of staff that creates a positive culture for employee growth and satisfaction and meets the needs of the University. Provides support and supervision of staff in their daily activities. Evaluate performance, approve leave, and recommend salary increases and promotions.
  • Ensure payments are properly authorized, accurate and in compliance with University policies and procedures, generally accepted accounting principles, and regulatory requirements.
  • Examine records of amounts due and ensures invoices are paid according to terms and discounts taken.
  • Ensure the timely performance of all bank processing including release of positive pay and ACH files, stop payments, voids and payment inquiries.
  • Ensure timely and accurate preparation of online journal entries involving accounts payable transactions and other reconciliations as necessary.
  • Develop, document, and implement policies and procedures that provide effective internal controls and support efficient and effective processing of accounts payable transactions.
  • Develop and support continuous process improvement for Accounts Payable, and assist with projects that drive efficiency and productivity throughout the University.
  • Perform data analysis, as required, to monitor performance, identify issues and resolve discrepancies. Research, analyze and resolve complex payment and vendor issues.
  • Ensures that Form W-9's are received prior to payment, and establish and maintain a process to monitor vendor-withholding types assigned in the vendor database.
  • Coordinate with Payroll Services regarding all taxable income payments made to employees via Accounts Payable.
  • Manage the preparation and reporting of Form 1099-MISC and other regulatory compliance as applicable.
  • Assist with the preparation of Form 1042 and 1042-S.
  • Maintain and obtain state sales tax exemption certificates.
  • Perform monthly account reconciliations. Assist with year-end closing procedures, entries and reporting, and external and internal audits by preparing work papers and reports
  • Provide and exercise leadership, sound business judgement, oversight and expertise in the use of the University’s enterprise accounting and finance solution (accounts payable applications). Assist in the development of end-user training.
  • Participates in the review and implementation of new accounts payable functionality and related business processes, upgrades to new versions and use of the application in support of daily operations and major business processes.


Required Qualifications:

  • Bachelor’s degree in Accounting, Business Administration or related discipline preferred with a minimum of three years’ relevant work experience in accounts payable
  • Excellent problem solving and supervisory skills
  • Excellent organization skills and strong attention to details and accuracy
  • Demonstrated use of critical thinking skills to solve problems, including anticipation of issues, determination of solution or resolution, and providing appropriate communication to impacted parties
  • Familiarity with Internal Revenue Service regulations, State of Florida and Arizona finance policies
  • Knowledge of general accounting and accounts payable practices
  • Experience documenting and improving processes and procedures
  • An in-depth knowledge of information systems; proficient in Microsoft Excel and Word
  • Strong written and verbal and written communication skills
  • Prefer experience giving formal training presentations, ability to train all levels of staff
  • Able to work independently, exercising discretion and sound judgment
  • Maintains a professional attitude amidst difficult and demanding times and demonstrates a sense of ethics while performing daily tasks
  • Ability to implement and enforce policy in a respectful and customer service oriented manner

Desired Qualifications:

  • Accounts Payable Certification
  • Experience in Accounts Payable processing
  • Experience with Oracle EBS

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