Director of TRIO-Upward Bound

Montana, United States
Salary Not Specified
Jan 14, 2021
Employment Type
Full Time

The University of Montana invites applications for the Director of TRIO-Upward Bound (UB), a federal grant funded by the US Department of Education. Through design of a comprehensive educational plan, UB develops the requisite academic skills and motivation first generation, low income, and minority high school students will need for success in a program of post-secondary education.

The UB Director, under the general direction of the Office for Student Success (OSS), is ultimately responsible for the following administrative functions of the UB federally funded grant: planning, proposal writing, federal reporting, evaluation, program regulatory compliance, budget, service provision, and staffing.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its essential values of innovation and creativity, impact, openness, and partnership.

Reporting to the Executive Director for OSS, the UB Director is specifically responsible for the following:

  • Proposal writing
    • Plan, research, and write US Department of Education grant proposal and US Department of Agriculture (Summer Food Service) grant application following federal grant guidelines and adhering to federal regulations
  • Reporting
    • Plan and write US Department of Education annual performance report that document program’s progress in attaining funded objectives, and substantiates progress with uploaded electronic student record system data
    • Prepare and submit Summer Food Service student and meal records to secure summer meal reimbursements
  • Budgeting
    • Plan and prepare annual program budget within the scope of the grant and in compliance with federal and state regulations
    • Oversee the maintenance of a computerized internal accounting system that monitors daily expenditures, reports monthly balances, forecasts end of grant year budget status, and reconciles internal ledgers with the UM Banner financial accounting system
    • Monitor budget status to ensure compliance with federal and state regulations, and budget solvency
  • Evaluating
    • Conduct on-going internal program evaluation following the Advancement of Standards in Higher Education (CAS) evaluation system, and based upon the evaluation results, make necessary changes in program operation to ensure optimal performance
  • Program service planning and design
    • Develop, implement, and evaluate recruitment, advising, teaching, and other educational services for 77 educationally disadvantaged students in 3 target high schools to include:
    • Recruitment: The Director is responsible for managing the recruitment, selection, and orientation of eligible high school program participants in accordance with federal guidelines. Includes overseeing maintenance of the program’s website, printed promotional materials, and the program’s student application
    • Summer program component. The Director is responsible for managing the planning, implementation, and evaluation of the summer academic and residential dorm component services and activities
    • Academic year component: The Director is responsible for the planning, implementation, and evaluation of the academic year services and activities
  • Accountability and record keeping
    • Oversee the maintenance of a computerized relational database (Blumen) and student (hard copy) filing system to record and update student data, and to ensure compliance with federal reporting responsibilities
  • Staffing
    • Recruit (in accordance with UM and state hiring procedures), supervise, train, and evaluate program staff (two Academic Coordinators (1.0 FTE), one Office Manager (1.0 fte), two college student tutors, 13 summer faculty, and 8 residence hall staff
  • Public Relations
    • Create and maintain effective working relationships with key target school administrators and UM personnel. Serve on campus, target school, and/or target community committees that provide venues for promoting Upward Bound
  • Professional Development
    • Participate in professional development training and workshops that will inform, update, and enhance Upward Bound performance
  • Daily program management
    • Plan and supervise the daily operation of program tasks to ensure full compliance with federal and state record keeping requirements

Required Skills
  • The ability to develop long and short-term sustainability plans
  • Knowledge and experience in sustainability efforts and issues
  • Critical analysis skills in conducting research, reviewing alternative sources and developing solutions
  • Skill in the operation of personal computers, software, and web applications, including but not limited to Microsoft Office, Google Suite, and Cascade CMS
  • Knowledge of supervisory practices and procedures with the ability to lead a team
  • Knowledge of budgeting, financial planning and accounting principles and techniques, and cost control procedures
  • The ability to communicate complex information, including relevant historical data, to diverse, and sometimes large, groups
  • The ability to exercise diplomacy and good judgment
  • Proven experience in staff recruitment, training, and evaluation
  • Demonstrated effective written, oral, and interpersonal communication skill

Position Details
  • The position is a full-time Letter of Appointment and includes a competitive salary and comprehensive benefits package (i.e., MUS health insurance benefits, mandatory retirement plan, partial tuition waiver, and wellness program).
  • Salary for this position is $55,000 per year commensurate with experience

Required Qualifications
  • Master’s degree in education, administration, or related field.
  • Progressive responsibility in the successful administration of programs serving the academic needs of traditionally underrepresented groups in higher education.
  • Experience and/or training in establishing and managing complex budgets within federal and/or state guidelines.
  • Demonstrated ability to develop institutional and target school liaisons and to evaluate student performance and program outcomes.
  • At least 3 years successful teaching or advising experience that included student assessment and service design.

Preferred Qualifications
  • Successful grant writing experience
  • Experience managing student data within a relational database, and reporting outcomes
  • Prior experience working with disadvantaged populations, including Native Americans

About UM

The University of Montana is a unit of the Montana University System with more than 11,000 undergraduate and graduate students and 500+ full-time faculty members. It is located in Missoula, a culturally vibrant community of about 70,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America ” in 2014. Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: Wednesday , January 27, 2021 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online.

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Detailed Resume – listing education and describing work experience
  3. Professional References – names and contact information for three (3) professional references

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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