Administrative Assistant - Technology Services
Administrative Assistant - Technology Services
Reporting to the Chief Information Officer (CIO) and Associate Vice President of Technology Services, the Administrative Assistant's job is to provide accurate, detailed, and thorough administrative support and clerical office management to the CIO, Deputy CIOs, directors, and staff of the Technology Services department, as well as assisting the campus community with technology product purchasing most commonly including computer and printer purchases.
Essential Job Functions and Responsibilities:
- Schedules and maintains calendar and appointments for Chief
Information Officer and Deputy Chief Information Officer
- Reconcile TS budget across multiple accounting lines and
identify deviations and variations
- Work closely with the office of finance to manage budget
exceptions, invoicing, purchasing card reconciliation,
- Provides clerical office management, including tracking and
reporting on office supply budget
- Technology product purchasing for department and campus
- Assists with computer replacement cycle and network printer
purchases for faculty and staff
- Creates, tracks, reconciles purchase orders for TS and other
campus departments while maintaining a high-level of
- Maintains physical and digital files for TS
- Communicates to campus regarding outages and other IT related
situations as appropriate using standardized email
- Provides meeting and conference support such as scheduling
events, ordering refreshments, reserving rooms, taking minutes as
appropriate, providing agendas and other materials, and managing
the campus event space registration system
- Maintains strict confidentiality of privileged
- Administer shared files and directories in both Microsoft and
- Manage incoming and outgoing mail, packages, and inventory.
Based on a schedule to meet operational needs, deliver outgoing
campus and U.S. mail and retrieve department mail up to twice
daily, sorting and distributing mail to the appropriate
individuals. Organize and prioritize mail for CIO and automatically
handle routine matters on their behalf. Deliver all payroll and
"confidential” mail unopened. Distribute and/or handle as
- Processes and submits PrintGreen deposits for tracking and
reporting on printing
- Review and approve PCard purchases
- Arranges travel and conference registration for TS and other
campus departments. Processes travel reimbursements
- Tracks, processes and forwards invoices for signatures
including TS, telephone services, and other campus
- Provides reporting for a variety of departmental metrics
including printing, budget, ticket handling, etc.
No direct budget responsibilities. Reconciles budget and approves PCard purchases monthly.
- High School Diploma or G.E.D
- 2-4 years of administrative experience
- Personal computing competencies to include experience with word
processing, spreadsheet, and asset inventory software, as well as
electronic scheduling, purchasing, and budget software. These
should include either Microsoft Office of Google G-Suite
- Demonstrated exceptional customer service
- Excellent written and verbal communication skills
- High attention to detail
- Ability to work independently and as part of a team
- Ability to respectfully work, communicate and provide
leadership within a diverse campus community
Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.
Puget Sound offers a generous benefits package. For more information, visit: http://www.pugetsound.edu/about/offices-services/human-resources/overview-of-university-benefit/.
Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified. Review of applications will begin immediately.
- Letter of Interest
Applications submitted without the required attachments will not be considered.
All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.
- We acknowledge the richness of commonalities and
differences we share as a university community; the intrinsic worth
of all who work and study here; that education is enhanced by
investigation of and reflection upon multiple
- We aspire to create respect for and appreciation of all
persons as a key characteristic of our campus community; to
increase the diversity of all parts of our University community
through commitment to diversity in our recruitment and retention
efforts; to foster a spirit of openness to active engagement among
all members of our campus community.
- We act to achieve an environment that welcomes and
supports diversity; to ensure full educational opportunity for all
who teach and learn here; to prepare effectively citizen-leaders
for a pluralistic world.
Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: http://www.pugetsound.edu/about/diversity-at-puget-sound/
The University of Puget Sound is an equal opportunity employer.
To apply, visit: https://www2.pugetsound.jobs/psc/HR92PRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U&FOCUS=Applicant&siteid=2