Assistant to the Dean

Posting Details

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Working Title Assistant to the Dean Department College of Informatics Compensation Title Assistant to the Dean Position Number 30000172 Position Status Regular Work Schedule

M-F 8:15-4:30

Hours per Week 37.5 Months per Year 12 Commitment to Inclusive Excellence

Northern Kentucky University embraces inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

We are an Equal Opportunity/Equal Access/Affirmative Action institution.

Purpose of Position

Provide professional administrative support to the Dean of the College of Informatics in the daily execution of his or her responsibilities.

Serve as a communication link between the Office of the Dean and other administrative offices on campus, the departments of the college, and faculty, staff and students.

Provide a professional “front-door” experience for numerous external constituents, clients, and visitors

Primary Responsibilities

Maintain and coordinate the daily and long-range schedule of the dean, exercising a high level of professional judgment in deciding between conflicting events and issues.

Provide leadership in establishing and coordinating meetings related to the dean’s activities, both internal and external to the university.

Make travel arrangements and coordinate reimbursements.

Prepare agendas and collect materials for meetings; prepare meeting minutes.

Screen and determine the appropriate response to the dean’s incoming contacts (calls, email, and walk-ins). These contacts often involve confidential and sensitive information.

Order supplies and equipment.

Anticipate and manage key deadlines.

Ensure that important issues are brought expeditiously to the attention of the dean.

Work with office personnel to improve communications and teamwork.

Coordinate special projects.

Establish and maintain an efficient and up-to-date records management system, including computerized records.

Compose and proof letters or memoranda.

Organize and implement procedures to effectively and efficiently complete assignments.

Prepare information needed by the dean.

Qualifications

Bachelor’s degree plus two years experience required. Experience in higher education, particularly in senior administration, is preferred.

Thorough proficiency in the advanced features of Outlook, Word and Excel is required.

Must be able to work under pressure, balancing multiple tasks.

Ability to handle responsibilities that are confidential and sensitive in nature in a professional manner is essential.

All applicants must fill out an online staff application. Any candidate who is offered this position will be required to undergo a pre-employment criminal background check as mandated by state law.

Application review will begin January 6th.

Minimum Education Bachelor's Degree Preferred Education Bachelor's Degree Minimum Experience 2 years Salary Minimum $16.55/hr Pay Grade S68
Requisition Number 2020S1264 Job Open Date 12/02/2020 Job Close Date Open Until Filled Yes Quick Link https://jobs.nku.edu/postings/9689 Is this an internal only posting? Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a bachelor's degree?
   • Yes
   • No
2. Are you a current NKU employee?
   • Yes
   • No
   • No Response
3. * What related experience in your background would make you a good candidate for this position?
   
   (Open Ended Question)
   
   
4. * How did you hear about this employment opportunity?
   • NKU Jobs Site
   • HigherEdJobs.com
   • Careerbuilder.com
   • Inside Higher Ed
   • Employee Referral
   • Indeed.com
   • Other

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. References