Administrative Assistant

Posting Details Position Title Administrative Assistant Division Finance & Administration Department/Office IT - McGlynn Computer Ctr Position Summary

TheInformation Technologyteam atSt. Catherine Universityinvites applications for anAdministrative Assistantposition. This is a regular, full time position working 40 hours weekly.

Our IT department drives systemic change! We partner with leaders to identify and implement solutions to technology and system challenges. Our team is full of self-starters who enjoy solving problems and delivering projects within a collaborative environment that is ripe for visionary technology solutions. TheAdministrative Assistantposition supports theCIOand the department. Join us to represent the great work that our IT team is doing!
Responsibilities:

• Act as a representative for the IT department, answering phones and emails, communicating respectfully with people of all cultures and abilities.
  
• Manage an executive calendar, making logistical arrangements for meetings as appropriate
  
• Plan and coordinate large, project team meetings and IT staff events including presentations and presentation materials
  
• Collaborate with other executive level assistants to coordinate senior leadership team meetings, agendas and events
  
• Triage incoming calls and emails, elevating issues as appropriate
  
• Create and publish periodic newsletters to faculty, staff and students highlighting articles on new technology releases, training materials, etc.
  
• Facilitate the timely completion of all contract and purchase materials in support of the 400+ contracts/licenses managed by IT
  
• Support respectful and positive relationships with vendors through coordination of meetings and timely escalation of any issues.
  
• Create and track project plans for smaller department goals, delivering status updates in team meetings
  
• Coordinate security incident management procedures including logging and tracking resolution.

St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls nearly 5,000 students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day programs and in evening, weekend and online formats.

Minimum Qualifications

Minimum qualifications:

• Two years of administrative experience supporting a senior level leader, including calendar management
  
• One year of customer service experience, including resolution of complaints
  
• Experience scheduling meetings with a number of attendees with complex calendars
  
• Experience managing an independent project through to completion
  
• High level of proficiency in excel

Preferred Qualifications

Preferred qualifications:

• Experience creating and publishing a newsletter
  
• Experience supporting or collaborating with an IT department
  
• Experience using the formatting tool,HTML

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

EEO Statement

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.

Application instructions for STAFF

To apply:
Visit https://stcatherine.peopleadmin.com/postings/search to apply. Three references and successful completion of a background check will be required for employment. For information, contact Jean Guezmir at jmguezmir254@stkate.edu. Application deadline is 1/25/2021.

St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace


Our university is a proud member of the Upper MidwestHERCand is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.

Posting Number 20200071-STAFF Posting Start Date 01/11/2021 Application Deadline 01/25/2021 Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. *What is your highest level of completed education?
   • Some high school
   • High school diploma or GED
   • Some college
   • Associate's degree
   • Bachelor's degree
   • Some graduate school
   • Master's degree
   • ABD
   • Professional degree (e.g., JD, MD)
   • Doctoral degree
2. *How many years of full-time experience do you have providing administrative support to a senior level leader, including calendar management?
   • None to some
   • 1 year
   • 2 years
   • 3 years
   • 4 years
   • 5 or more years
3. *How many years of full-time experience do you have providing customer service, including complaint resolution?
   • None to some
   • 1 year
   • 2 years
   • 3 years
   • 4 years
   • 5 or more years
4. *What is the title of the senior leader you supported and how many direct and indirect reports did that leader manage?

   (Open Ended Question)

5. *Have you used the formatting tool, HTML?
   • Yes
   • No
6. *Have you used excel to build, format, leverage formulas, and track financial and other data?
   • Yes
   • No
7. *Diversity, Equity and Inclusion are part of the St. Catherine University strategic plan. Give two specific examples of actions or contributions you made in your current or previous roles to promote a culture that values diversity, equity and inclusion. What were the outcomes?

   (Open Ended Question)

8. *Are you presently legally authorized to work in the United States for any U.S. employer? Please be aware that St. Catherine University is only able to consider candidates who are authorized to work in the United States.
   • Yes
   • No
9. *St. Catherine University welcomes applications from candidates who are traditionally under-represented. We are happy to consider candidates who are currently in possession of a temporary work visa, however, please be aware that we do not offer employment visa sponsorship. Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)?
   • Yes
   • No
   • Maybe
10. *Can you perform the essential functions of this position with or without accommodation?
    • Yes
    • No
11. *How did you hear about this opportunity?
    • St. Catherine University website
    • St. Catherine University employee
    • Academic Jobs
    • American College Personnel Association (ACPA)
    • Association of Catholic Colleges/Universities
    • Association of Student Affairs at Catholic Colleges and Universities
    • Chronicle of Higher Education
    • College or University website
    • Council of Independent Colleges
    • DisabilityConnect.com
    • Diverse: Issues in Higher Education
    • DiversityConnect.com
    • Facebook
    • Google Jobs
    • HigherEdJobs
    • Higher Education Case Managers Association (HECMA)
    • Higher Education Recruitment Consortium (HERC)
    • Hispanic Outlook on Education Magazine
    • IMDiversity
    • Indeed
    • Inside Higher Ed
    • Insight Into Diversity
    • Latinos in Higher Ed
    • LGBTConnect.com
    • LGBTQ in Higher Education
    • LinkedIn
    • Minnesota College Professionals Association
    • Minnesota Council of Nonprofits
    • MinnesotaWorks.net/Minnesota Workforce Center
    • Minority Jobs
    • NAFSA: Association of International Educators
    • National Association of Independent Colleges and Universities
    • National Association of Student Personnel Administrators (NASPA)
    • National Conference on Race and Ethnicity (NCORE)
    • OutandEqual.com
    • People of Color in Higher Education
    • Pioneer Press
    • Pollen Midwest
    • Saint Paul Chamber of Commerce (SPACC)
    • SimplyHired.com
    • Star Tribune
    • StudentAffairs.com
    • Twin Cities Senior Student Affairs Officers listserv
    • Twitter
    • VeteransConnect.com
    • Women in Higher Education
    • ZipRecruiter
    • Other

Applicant Documents Required Documents

1. Resume
2. Cover Letter

Optional Documents