DEAN'S OFFICE ADMINISTRATIVE ASSISTANT

Job no: 230111-US
Work type: Staff-Full Time
Department: EDUC/GEN ADMIN/DEAN'S OFFICE
Location: Madison
Categories: Event Planning, Program Coordination, Office & Administrative Support, Other



Position Summary:

This position provides a wide variety of complex and high-level administrative support services to the School of Education Associate Deans (SoE) and program directors within the Dean's Office, working under the general supervision of the Senior Associate Dean for Academic Programs. An ideal candidate must be able to take initiative while exercising good judgment and discretion. Candidates must also have the ability to work in and contribute to an environment that is welcoming and inclusive of a diversity of people, perspectives, and lived experiences.

This individual often serves as a first point of contact for the Dean's Office, screening visitors and phone calls, responding efficiently and effectively, and serving as back-up to the Dean's Assistant. They will be privy to sensitive discussions at the Deans' level, and as such, must appropriately ensure confidentiality in all interactions. This position requires independent follow-up and resolution of issues and requests that do not require the Associate Deans' direct attention. The nature of these issues requires sound decision-making and an understanding of large decentralized organizations.

We are seeking a strong communicator with proven interpersonal skills, comfortable using a wide array of office productivity tools, with a track record of being able to work both independently and as part of a collaborative team. A successful candidate will thrive in a fast-paced office environment, someone who is able to use their strong attention to detail to approach administrative tasks with a solutions-oriented mindset. Ideally, this individual will be able to balance tact and diplomacy while exhibiting a positive, patient, and customer service-oriented attitude in all interactions with visitors, faculty, and staff.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Associate's Degree - Preferred Minimum

Minimum Years and Type of Relevant Work Experience:

One year administrative assistant experience required.
Ability to work with independence and confidentiality.
Demonstrate good judgment, organizational skills, attention to detail, self-initiative, and management of competing priorities.
Excellent with computers, Microsoft office, email applications, internet and web-based applications.

Department(s):

A170510-SCHOOL OF EDUCATION/GEN ADMIN/DEAN'S OFFICE

Work Schedule:

Monday - Friday 7:45 AM - 4:30 PM

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $20.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To be considered, applications must be submitted online. To apply for this position, you will need to upload a resume and cover letter. We will also require contact information for three professional references, one of which must be your current supervisor. We will not contact your current supervisor without advance notice.

A criminal background check will be conducted on all finalists.

Contact:

Shelby Bowe
sbowe2@wisc.edu
608-262-6137
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

PRG ASST CONF(16310)

Employment Class:

University Staff-Ongoing

Job Number:

230111-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jan 8 2021 Central Standard Time
Applications Close: Jan 25 2021 11:55 PM Central Standard Time