Information Technology Administrative Assistant (Part-time)

Location
Massachusetts, United States
Salary
Salary Not Specified
Posted
Jan 08, 2021
Employment Level
Administrative
Employment Type
Part Time

Information Technology Administrative Assistant (Part-time)
Department: OIT General
Location: Wellesley Hills

MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region’s economic development.
Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community.
Located in Greater Boston, MassBay is a comprehensive, open-access community college, offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.
Position Summary:
The ideal candidate will join a vibrant and inclusive educational community, and have a desire and ability to work with a diverse population.
The ideal candidate will join a vibrant and inclusive educational community and have a desire and
ability to work with a diverse population. Seeking a highly organized and detail-oriented individual
with excellent analytical, critical thinking and interpersonal skills to assist the Chief Information
Officer in managing the daily logistical aspects of the department. This includes, but is not limited
to, assisting with budget preparation, tracking of invoices, purchase orders and other budget
related matters as assigned; coordinate calendars; maintain and report time and attendance for
the office. Some other duties include preparation and creation of documents; create and maintain
committee and project files; and assist with special projects as assigned.
Key Responsibilities and Duties:
  • Ability to problem solve in a fast-paced work environment;
  • Performs clerical duties of complex and confidential nature, such as; composing and
    editing correspondence, reports, contracts, spreadsheets, and charts, etc.;
  • Assists and confers with MassBay faculty and staff to support effective operations for the
    Office;
  • Ability to multi-task and manage multiple assignments simultaneously;
  • Performs routine office related administrative duties such as order supplies, answer phone,
    schedule meetings, greet visitors and provide assistance or make referrals to appropriate
    staff;
  • Receives and distributes incoming mail;
    Maintains confidentiality of client and organizational information;
  • Ability to work independently and collaboratively on assigned projects;
  • Actively participates as an effective member of the department team by completing
    assigned duties, accepting additional assignments or reassignments and seeking
    additional education or information regarding related skills;
  • Friendly, pleasant disposition with the ability to work well with others;
  • Performs other duties of lesser, equal or greater responsibility;
  • Other duties as deemed necessary.

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.
All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.
Required Qualifications:

Required Qualifications:
  • Associate's Degree required from an accredited institution;
  • Proficient in the latest Microsoft applications: Word, Excel, PowerPoint, and Access;
  • Excellent communication skills both verbal and written;
  • Must have the ability to perform work accurately and thoroughly.

Preferred Qualifications:
  • Bachelor's Degree preferred;
  • Experience working with PeopleSoft Finance;
  • Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
  • Experience working in a diverse environment;
  • Demonstrated commitment to working with underserved students.

Additional Information:
Salary Range: $20.00 - 20.00 Hourly Wage
Classification Type: Regular Employee
Application Deadline: January 21, 2021, or thereafter until filled.
Hiring is subject to state appropriation funding.
Final candidates are required to provide sealed transcripts and/or certifications.
Hiring is contingent upon a successful CORI clearance.
Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College’s for Affirmative Action and/or Title IX Coordinator, Lisa MacDonald, Director of Equity Compliance, lmacdonald@massbay.edu, (781) 239-3147, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.

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